Is security for your Google Apps domain keeping you up at night? Here's a 13-step game plan to educate your users, get some new admin tools, and secure your Google Apps domain from hackers, user error, sync malfunctions and malicious insiders.

1. Google Apps Security:
13 Steps to Peace of Mind
Presented by

2. About Spanning Backup
for Google Apps
Most trusted provider of backup and restore for
cloud applications, enabling our customers remove
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● Cloud–to-cloud service
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3. Are you safe in Google Apps?
You’ve made the move
to Google Apps!
But are your files 100%
protected?

4. “Only when they experience data loss do they
ask the question, ‘Who is responsible for
backing up my data?’ It’s time for infrastructure
and operations (I&O) leaders to stop leaving the
door open to data loss and start proactively
protecting cloud data — before it’s too late.”
Rachel Dines
Principal Analyst, Forrester
Top reasons for SaaS data loss
1. Human error
2. Sync malfunctions
3. Hackers
4. Malicious insiders

5. Deleted Google Apps data
is gone forever
If you've deleted a message
permanently, by clicking Delete
Forever in your Spam or Trash, you
won’t be able to recover the message
using the Gmail interface.
Recovering deleted
messages
support.google.com/gmail/bin/answer.py?hl=en&answ
er=132652
Anything permanently
deleted from Google Drive
can't be recovered.
File deletion and
recovery policy
support.google.com/drive/bin/answer.py?hl=en&answ
er=2405957
Delete will permanently erase the
calendar. (No one, including those
who are sharing or subscribing to
the calendar, will be able to access
it anymore.)
Recovering deleted
calendars
support.google.com/a/bin/answer.py?hl=en&answer=
1084819

6. Your responsibility
It’s up to Google Apps administrators and even
users to make sure that their data is covered by a
robust security plan.
So what can you do?

7. Your 13-Step Plan

8. 1
STEP
Enable multi-factor authentication

9. 2
STEP
Use a password manager to
generate & store good passwords

10. 3
STEP
Use multiple passwords across
accounts

11. 4
STEP
Change your passwords regularly

12. 5
STEP
Don’t link your accounts

13. 6
STEP
Be smart about sharing

14. 7
STEP
Be wary of scams and potential
hacking threats
Which one is the
phishing page?
Source

15. 8
STEP
Install and update anti-virus
and malware software

16. 9
STEP
Check for secure technology and
encryption in your cloud apps

17. 10
STEP
Keep up with the latest
cyberthreats in the news

18. 11
STEP
Use Spanning Backup to back up
everything and everyone
Start your 14-day free trial of Spanning Backup at http://www2.spanning.com/startafreetrial

19. 12
STEP
Check the status of your backups
with Spanning Backup
Start your 14-day free trial of Spanning Backup at http://www2.spanning.com/startafreetrial

20. 13
STEP
Regularly schedule and run data
security tests

21. Presented by
Thank you!
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