Here are some guidelines for writing effective emails: 1. Keep it brief and to the point. An email should be concise and get your point across in the first few sentences. 2. Use a clear subject line. The subject line should clearly indicate what the email is about. 3. Check for clarity and accuracy. Proofread your email for typos, grammatical errors or anything that may cause confusion. 4. Use a polite and professional tone. Be respectful in your language and avoid sarcasm or jokes that may come across differently in writing. 5. Include a clear call to action. If you want a response or action from the recipient, explicitly say what it is at the end.

1. Name Tahreem Zahoor
Roll No BBA-19-38
What is the difference between communication and effective business
communication?
Communication is the process of transferring information and meaning
between senders and receivers using one or more media and communication
channels. The essence of communication is sharing, providing data
information, insights and inspiration in an exchange that benefits both you and
the people with whom you are communicating. By communication you can
build a strong sense of trust between individuals and organization. By
communication increased productivity and faster problem solving. Better
financial results and higher returns for investor. By communication stronger
decision making based on timely, reliable information. Clear and more
persuasive marketing message.
Effective communication strengthens the connection between a company and
of its stakeholders, those grouped affected in some way by the company
action. To make your communication effective focus on practical, factual,
concise, clear and persuasive.
Provide Practical information:
Give recipient useful information weather its help to perform a desired
action.
Give facts rather than vague impression:
Use concrete language specific detail and information that is clear,
accurate and ethical.
Present information in concise manner:
Concise message show respect for people time and they increase the
chance of positive response.
Clarity expectation:
Craft message to generate specific response from a specific audience.
Persuasive arguments:
Show your reader precisely how they will benefit by responding to your
message.

2. What is three-step writing process with examples.
The three step writing process is used to communicate both routine and
persuasive messages in the work place. This process involves planning,
writing and completing to help you create a finished, written piece.
During this phase, writers may plan for writing by drawing pictures, making
lists, brainstorming, using graphic organizers.
1. Analyze the situation
2 .Gather information
3 .Select right medium
4 .Organize the information
Revise the message:
Evaluate content and review readability, edit and rewrite for conciseness and
clarity.
Produce the Message:
Use effective design elements and suitable layout for a clean, professional
appearance.
Proofread the message:
Assume that you will have time for only one course next term. Identify the criteria you will use
to decide which of several courses to take. write a persuasive message to your adviser.
I am one of the students assigned to you for Academic Advising at Kodiak
College. In preparation for the upcoming semester, I would like to meet with
you to discuss my academic program, grades, course schedule, etc.
Can I make an appointment to visit your office and outline a beneficial strategy
for me prior to course registration? Please let me know a day and time that
work well for you.
Thank you, and I look forward to meeting with you soon.
Enumerate any four barriers of communication. Suggest 4 ways to over come these barriers.
Barriers of communication: Sender and receiver speak different language
.Use of technical jargon or complicated language. confusing and conflicting
messages leading to distortion .Sender and receiver dislike each other and do
not trust each other.
Barriers to communication can be overcome by : 1. Checking whether it is a
happy time and spot to speak with the individual. 2. Being clear and utilizing

3. language that the individual gets it. 3. Imparting each thing in turn. 4.
Regarding an individual's craving to not impart. watching that the individual
has perceived you effectively.
Draft an email response politely declining the offer. Explain that you might consider joining in
the future, but it’s not right for at this point.
Thank you very much for offering me the role of Manager in your company.
Though it was a difficult decision, I have accepted a position with another
company. I sincerely enjoyed our conversations and very much appreciate
your taking time to interview me over the course of the past few weeks. Again,
I do appreciate both the offer of manager and your consideration. Thank you
for such a pleasant interviewing experience.
What are the advantages of using E-mail as a tool of modern communication? Prepare a set
of guidance for writing effective E-mail?
Ans: Email has the upside of being sent and gotten immediately, regardless of
whether the beneficiary is a nearby or a great many miles away. Accordingly,
email smmothes out correspondence, making it simpler and quicker to convey
significant data and to get notices continuously.