Full-cycle Procurement demo scenario connected to SAP digital core.
Roles: the Company's Buyer, the Company's Inventory Manager, Skybuffer Intelligent Assistant.
SAP AI Skills: SAP user authentication, checking purchase requisitions, checking materials availability, checking the vendor's status, creating purchase order, checking purchase orders without goods receipt, posting goods receipt.
3. Procurement Cycle
Chapter 1. What the Company’s Buyer
Checks before Creating Purchase Order
Joi
Virtual Assistant
Mark Anthony
Buyer
4. Scene 1: User Authentication
thanks to Integration with
Fiori Launchpad
Main character: Mark | Page 03
PROCUREMENT CYCLE
In his every-day activities
Mark, the company’s
buyer, actively uses help
of Joi, his Intelligent
Assistant. Normally, for
SAP users there is a
procedure of ID
authorization via email or
sms with a validation
code sent to the user’s
email or mobile number
indicated in SAP. But
when logged inFiori, he
is automatically
authenticated in his chat
with Joi and can get
immediate access to
SAP data
Yeah, Joi
recognizes
me ☺
5. Scene 1: The Buyer Checks Purchase RequisitionsMain character: Mark | Page 04
PROCUREMENT CYCLE
Mark is responsibleforbuying the materials for the
company.He starts his working day by checking the
purchase requisitions created in differentcompany’s
departments.
Let’s see what
we’ve got to buy
today…
6. SAP Backend: Company's Purchase Requisitions Main character: Mark | Page 05
PROCUREMENT CYCLE
Here is the list of the company’s purchase requisitions in SAP
7. Scene 3: The Buyer Checks Material Stock Main character: Mark | Page 06
PROCUREMENT CYCLE
Mark has to make sure he needs to buy the requested
materials. So he checks if they are really not available at a
particular plant.
Need to make sure we
lack these engines. Will
ask Joi to check their
availabilityin the plant.
8. SAP Backend: Material Stock Availability Main character: Mark | Page 07
PROCUREMENT CYCLE
SAP data on material stockfor plant
9. Scene 4: The Buyer Checks Purchasing
Documents Items by Material Group
Main character: Mark | Page 08
PROCUREMENT CYCLE
Now Mark is going to check the purchasing documentitems in order to find the vendor from whom
the company ordered the engines
So who is our
regular supplier
of these engines?
10. SAP Backend: Purchasing
Documents by Material Group
Main character: Mark | Page 09
PROCUREMENT CYCLE
SAP data on Purchasing documents items selectedby
material group
A
Absolutelytrue
data from SAP!
11. Scene 5: The Buyer Checks the Vendor’s Status Main character: Mark | Page 10
PROCUREMENT CYCLE
Mark wants to make sure the company can still do business
with the Vendor, so he checks the Vendor’s status. Optionally,
the Buyer can check the whole history (total open items,
overdue amount, overdue amount blocked or free for
payment, blocking reason, etc)
Let’s have a look at
this Vendor’s
status..
12. SAP Backend: Vendor’s Status Check Main character: Mark | Page 11
PROCUREMENT CYCLE
SAP data on the vendor
13. Intelligent User Experience Dialogue Main character: Joi | Page 12
PROCUREMENT CYCLE
SkybufferIntelligentUser Experience dialogue on the process of checking:
• purchase requisitions,
• stock availability,
• purchasing documents items by material group,
• vendor’s status
14. Scene 6: The Buyer Decides to Order from PATRON Main character: Mark | Page 13
PROCUREMENT CYCLE
Having checked everything, Marks takes a positive decisionon ordering the requested materials from
PATRON.
Engines from
PATRON AUTOMOTIVE
OK, I guess we
shall order
from PATRON
again.
16. Scene 1: The Buyer Creates Purchase Order
based on Purchase Requisition
Main character: Mark | Page 15
PROCUREMENT CYCLE
Mark asks Joi to create a purchase orderin SAP.She
takes the following details from him: VendorID, purchasing
organization and purchase requisition on the basis of
which the purchase order is created
OK, let’s ask Joi to
create a Purchase
Order in SAP
17. SAP Backend: Purchase Order Main character: Mark | Page 16
PROCUREMENT CYCLE
Purchase Order4500000516 created in SAP via Joi, SkybufferIntelligentAssistant
18. Procurement Cycle
Chapter 3. Inventory Manager Receives
Materials and Posts Goods Receipt
Joi
Virtual Assistant
Jack Sparrow
Inventory
Manager
19. Scene 1: Inventory Manager Receives Materials Main character: Jack | Page 18
PROCUREMENT CYCLE
At his working place, Jack, the Inventory Manager, receives the goods orderedin Purchase Order 4500000516based on Purchase
Requisition10000134
I’ll call you back,
there are PATRON
engines arriving
right now
Engines from
PATRON AUTOMOTIVE
20. Scene 2: Inventory Manager Checks Purchase Orders
without Goods Receipt
Main character: Jack | Page 19
PROCUREMENT CYCLE
Jack asks Joi to show him all purchase orders without
goods receipts
21. SAP Backend: Purchase Orders without Goods
Receipts
Main character: Jack | Page 20
PROCUREMENT CYCLE
SAP data on purchase orders without goods receiptsor service entry sheets
22. Scene 3: Jack Creates Goods Receipt Main character: Jack | Page 21
PROCUREMENT CYCLE
Jack asks Joi to create Goods Receiptdocumentin SAP
L
Let’s ask Joi to
post goods
receipt in SAP
23. SAP Backend: Goods Receipt Main character: Jack | Page 22
PROCUREMENT CYCLE
Goods receiptposted in SAP
24. Intelligent User Experience Dialogue Main character: Jack | Page 23
PROCUREMENT CYCLE
The whole dialogue on posting goods receipt
25. Scene 4: Light-Hearted Small Talk Main character: Jack | Page 24
PROCUREMENT CYCLE
Jack is really impressed aboutJoi’s efficiency.Justin a couple of minutes
she managed to post so much information in SAP. He warmly thanks her
and Joi responds to his compliments in a nice way.
Isn’t she
awesome?!
26. DEMO: PROCUREMENT CYCLE
POWERED BY SKYBUFFER ADD-ON
Developer: Skybuffer AS, Norway
Laberghagen 23,
NO-4020, Stavanger, Norway
T +47 90069983
E hi@skybuffer.com EFFICIENT
RELIABLE
INTELLIGENT
INNOVATIVE
