1. GRAND OPENING CELEBRATIONS OPS GUIDE
WHAT IS A GOC
GOC means; Grand Opening Celebration, it’s an event held to celebrate the opening of a new academy.
Within a community.
HISTORY
The first Grand Opening Celebrations (GOC) was tested in September 2011 in 6 academies, as a way to draw a
lot of attention to new school opening. The plan was to attract 400-600 attendants per GOC. They took place in
all the six location in different day as below;
 NU: Nakuru Rhonda (Mother Kevin) – Sunday + Free First Month Promotion
 RN: Rongai – Saturday
 RW: Ruiru Disciples Church – Sunday
 WK: Waithaka – Saturday + Free First Month Promotion
 KK: Kikuyu – Saturday + Free First Month Promotion
 NK: Naviasha Kwa Jasho / Kihoto – Saturday
Communication about the event was done in advance in the below forms:

2. ii
 Posters/flyers/door-to-door/event marketing done by SM and teachers (5 weeks leading up to event)
 Posters/flyers done by Recruiter Team (week of event only)
 SMS message done by HQ (day before event)
 VIP invitations to key community leaders done by SO and SM through formal invitation
RATIONALE AND WHY THE CHANGES
The changes all started as a pilot for Term 3 2013 Grand Opening Celebrations in the below areas and
eventually continued with what worked, after seeing the attendance and the feedback from the event what was
loved most.
Here are the areas that had been proposed for the pilot
 Parent Activities: These will include a change in activities for parents. Now, instead of art gallery, which few
parents participated in, there will be two dissected classrooms for parents to visit in addition to a new video,
which AMs will need to borrow a TV and DVD for.
 Stickers : Stickers will be used for attendance and activity participation tracking. Stickers will identify which
parents have done which activity and which activity they have left to do so that staff can invite them
accordingly.
 Dates:Term 3 2013 GOCs will be help on two dates: Saturday 24
th
August and Saturday 31
st
August. This
is partially due to foreseen construction delays as well as testing which day works better for academy
enrollment.
o The Sat 24
th
August GOC will have the least time that staff has ever had to prepare for a GOC, with
only 5 days for AMs and 2 days for Teachers. It will, however, give them more time for admissions
exams.
o The Sat 31
st
August GOC will have more time for marketing, but less time for admissions exams.
 MCs : Because data had found that academies who have an HQ staffer MC their GOC perform better on
PTR, we will be using HQ staff as MCs as much as possible.
 Staffing: Because Term 3 will open with fewer classes and therefore fewer teachers, some previously used
staff stations will need to be moved around.
 Parent Survey: Have RAs survey parents on how they heard of Bridge and the GOC, plus what about GOC
is making the biggest impact and what can be changed.
WHAT WAS ADOPTED AFTER THE PILOT
 Parent Activities: T Now, instead of art gallery, which few parents participated in, there will be two dissected
classrooms for parents to visit in addition to a new video, which AMs will need to borrow or hire a TV and
DVD for the bridge cinema .
 MCs who we Call Captains : Because data had found that academies who have an HQ staffer MC their
GOC perform better on PTR, we use HQ staff as MCs as much as possible.
 Staffing: Because Term 3 will open with fewer classes and therefore fewer teachers, some previously used
staff stations will need to be moved around.
 Parent Survey: parents survey via feedback calls by the marketing team .
GOALS FOR THE DAY AND THE IMPORTANCE OF THE EVENT
 A Grand Opening Celebration officially introduces a new Bridge International Academy to a community.
 The event gives everyone the chance to meet Bridge International Academy staff, explore the
academy, watch classes in action, see our materials, and learn more about Bridge in general.
 Grand Opening Celebrations are a key time to collect leads and enroll new pupils at Bridge –
because they are attended by so
 Attract awareness and excitement in the community about the arrival of Bridge International Academy
 Answer questions from Parents or Friends of the academy
 Provide information as to how to transfer and enroll children at the academy
 Provide information on how payments are made

3. iii
 Provide information on why Bridge International is Unique in comparison to other schools
 Quality of Education – Children’s performance improves in all areas, teacher computer in class, practical
learning materials, and KCPE prep and Affordable to All
 Convince parents to try out our Academy Launch Promotion
 Give a pitch about bridge and our key selling point to many people from the community all at once!
The Grand Opening Ceremony is the big event and one of your strongest marketing tools during the “Attract
Phase” of our marketing cycle of success which comprises of 4 main stages: [AACC}
 Attract – attracting qualified leads/parents
 Admit – admitting pupils
 Convert – converting admitted pupils to second month
 Commit – obtaining committed parents who believe in our brand and are willing to spread the
word (WOM) Word of Mouth
In marketing – “First Impressions” are critical. The first impression our communities have of our academies is
important in setting the expectations of the Bridge International Brand in the Community.
WHAT TIME OF THE YEAR AND HOW THE DATE IS DETERMINED
Most of this event happens on a weekend before a new term begins on Saturdays, and they are always
scheduled to happen every term or every cohort with a target of academy every launch, the date is determined
by the first day of class if the first day of class is 5
th
Jan then the GOC date is on 3
rd
Jan.
THE AUDIENCE
Grand Opening Celebrations are aimed at families with nursery and primary school aged children as well as
chiefs, elders, and other community leaders.
 In January and May, Grand Opening Celebrations target hosting 700 people each (450-500 children
and 250-300 adults)!
 In September (because academies open with less classes), Grand Opening Celebrations are smaller,
but target 500 people each (300-350 children and 150-200 adults)!

4. iv
THE GOC DAY AND PREPARATIONS
Summary activities at a grand opening celebration
The day is centered around activities for parents and pupils to demonstrate the quality of our education. All
Bridge International Academy staff at the Grand Opening Celebration should be aware of all of the activities that
are happening and encourage guests to participate in all of them. Each staff member is tasked with hosting one
of the activities.
List of activities:
Everyone Children Parents
Greeting Face painting Bridge cinema
Tour Academy facilities Art Gallery Classroom tour
Speeches (including ribbon-
cutting)
Classroom activities
(done according to
class)
Talk to Academy Manager
and Teachers
Raffle Talk to other parents and
community leaders
Children's performances (children
perform, parents watch)
Mandazi & juice
Music
 Activities for Everyone
 Greeting: A Bridge staff member will greet all families arriving at the end. Get record of every one who
attends. Children cannot be allowed without an adult guardian.
o The Goal: by encouraging families to sign up at the gate with their full contact, the Academy is
adding to their list of leads and hopefully getting more parents to enroll!
 Academy facilities: Families will be able to explore Bridge International Academy. They will be able to
walk around the plot, look inside classrooms, toilets, and the kitchen. It is VITAL that the entire
academy looks smart as it is the first impression that families will remember.
o The Goal: Show the parents the quality of our Academy infrastructure and how smart our
Academy looks.
 Speeches. Speeches will be made throughout the day informing families about what Bridge
International Academy offers, as well as hosting a ribbon-cutting ceremony.
o The Goal: Each speech is packed with information that highlights our key selling points and
informs parents about the quality education their children will receive at Bridge.
 Raffle. You will host a raffle where families can win classroom materials. Families can enter the raffle at
the Greeter. The winners will be randomly picked by one of the community leaders at 3:30pm during
the ribbon cutting ceremony and at 5:40pm. Parents with children in ECD- Primary level are eligible.
o The Goal: The raffles are another way to collect leads, which will help you build your Academy
and increase your PTR! Plus, the T-shirts won will be worn around the community, marketing
Bridge for you!

5. v
 Children’s performances. Children will perform the songs, poems, or speeches they learn during their
lesson to parents. The teacher running this activity will be responsible for assembling and presenting
the children. Performances will be twice during the GOC, once after each class session. The first
performance will occur at the same time as the ribbon cutting ceremony. The second performance will
occur at the end of the event.
o The Goal: The performances are the most important part of GOC for our parents!! This is our
chance to prove to them how much their children will learn and convince them to enroll children
in our Academy!
 Music: Music should be played before GOC even begins and throughout the event.
o The Goal: The music will draw attention to the event and encourage people from the
community to come to the Academy. Play it anytime you do not have a performance or speech
happening!
 Mandazi and juice! Everyone will be welcome to enjoy mandazi and juice, free of charge.
o The Goal: To keep our parents, children and important guests refreshed and enjoying the day!
 Children’s Activities
Face Painting! While we want to make sure that children see the fun education we can provide them in
the Classroom Activities, we also want them to be able to just enjoy the day with a special activity—
Face Painting.
o The Goal: beyond being fun for the kids at the event, this is a GREAT way to market Bridge as
they walk around the community after the event. With Bridge logos on their faces, the children
will be walking billboards for your Academy!
 Classroom activities. Fun learning activities will be available for children from Baby Class to Class 6.
Lessons last one hour and are done in groups (see schedule and staff assignments for more
information).
o The Goal: This will show parents and pupils how well trained teachers are at Bridge
International Academy, and how quickly Bridge pupils can learn! They will also give children a
sense of what Bridge offers and how fun it is to learn at Bridge!
 Art Gallery. Every child benefits from inspiration. Today we want to inspire children in our Art Gallery to
draw something that makes them happy. These posters will then be hung up on the walls of each
classroom. Every day the children can be reminded that “to be in class is to be in a happy place”. Art
Gallery will be held after Children’s Activities and performances.
o The Goal: Parents will be able to see their children as already part of Bridge and experience
how Bridge is inspiring them.
 Parent’s activities
 Bridge Cinema. Watch videos about Bridge to learn more about what makes a Bridge International
Academy education better. Parents can also ask the Bridge International Academy staff hosting the
event questions about Bridge and the admissions process. There are different types of videos including
but not limited to: Bridge Promotional Video, Media Footage, Music Festivals, Video Lessons and Fees
Policy videos.

6. vi
o The Goal: This is a way for potential parents to experience Bridge through the eyes of existing
parents and pupils, as well as educating them even more about Bridge.
 Classroom tour. All of the materials used in each classroom are labeled with explanations of how and
why those materials are used.
o The Goal: Parents will be able to see our materials and get to experience them first-hand. The
tour lets parents touch, read and experience our learning materials!
 Talk to Academy Manager and Teachers Parents are able to learn more about Bridge International
Academy from the Academy Manager and Teachers.
o The Goal: This is an opportunity for parents to see first-hand how well trained all of our staff is,
giving them the opportunity to talk one on one to the Teacher that will be educating their child!
Creating that relationship early is crucial to getting them started at Bridge on the right foot.
.
 Talk with other parents and community leaders. Parents can meet others in their community who
also value education. They will hear from respected guests about why admitting your child in early
childhood development and primary education is important for his or her future success, and why having
your child in class every day is critical to his or her ability to learn. Education is what builds a bridge to a
brighter future for Kenya, and we at Bridge International Academy hope that you will allow us to be that
bridge.
o The Goal: This will be another opportunity for parents to hear from the respected community
members who support Bridge. Remember – we know how important word of mouth is in our
communities – parents hearing how great Bridge is from respected members of the community
is a key part to convincing them to enroll their child!
Staffing a Grand Opening Celebration
Specific Roles have been developed for the Bridge International Academy staff so as to ensure that every
activity has proper supervision and all guests at the event have a wonderful time.
STAFFING
Permanent Positions Role at Grand Opening Celebration
1 Captain HQ Staff (Facilitator, Marketing, AIM,
or QA)
2 Academy Manager Academy Manager
3 Greeter Class 1 teacher
4 Classroom activity: Baby Class Baby Class Teacher
5 Classroom activity: Nursery & Pre-
Unit
Pre-Unit Teacher
6 Classroom activity: C1-2 Class 2 Teacher
7 Classroom activity: C3-4 Class 3Teacher
8 Classroom activity: C5-6 Class 6 Teacher
9 Classroom tour: ECD Nursery Class Teacher
10 Classroom tour: Primary Class 4 Teacher

7. vii
11 Bridge Cinema Class 5 Teacher
12 Face painting Steam B Teachers / Substitute
Teachers
13 Additional help: push parents and
pupils to activities
Steam B Teachers / Substitute
Teachers
14 Mandazi & Juice makers/servers Hired for the day
STAFF ROLES, SCHEDULE AND ALLOCATION:
This is done by the person managing the event at the HQ and should be done on time a put in the manual that
goes to the academy
For the event to be successful we must allocate roles to the staff and Create a check list for all this roles and put
them in the manual that need to be sent to the AMs for example;
 Bridge Introduction – to be said once at the beginning
 Grand Opening Celebration schedule – to be said at the beginning, following the Bridge Introduction,
and then repeated every 30 minutes along with Bridge pitch
 Bridge Pitch – to be said every 30 minutes
 Ribbon Cutting – to be said once, according to the schedule. Make sure no other activities are going
on at this time.
 Performances – to be spoken twice, during each performance session, according to the schedule.
Make sure no other activities are going on at this time.
 Raffle Picking and Winner Announcements – to be spoken twice, during each raffle picking session,
according to schedule
 Closing remarks

8. 1
Grand Opening Celebration – Overall Schedule and Assigned Roles sample
Captain AM Greeter Classroom
Activity (3
Teachers)
Classroom
Tour (2
Teachers)
Bridge
Cinema (1
Teacher)
Face
painting
(Week 1
extra staff or
Stream B
Teacher)
Additional
staff
available
(Stream B
teachers,
volunteers)
Cook(s)
hired
Caretaker
7:00AM GOC Set-up, Preparations, and Marketing (time-permitting); Cook(s) should begin cooking by 10:30AM
1:00PM Lunch break (not to exceed 20 minutes)
1:30PM Final checks / Everyone at their stations
2:00PM Grand Opening Celebration officially begins
AM to make speeches: 1) Bridge Introduction, 2) Grand Opening Celebration Schedule, 3) Bridge Pitch
3:10PM-
3:15PM
Prep
performance
3:30PM-
4:15PM
Ribbon Cutting Ceremony & 1
st
Raffle Picking
AM to make speeches: 1) Ribbon Cutting, 2) Raffle Picking and Winner Announcements – Be sure to have all books and practical learning tools ready
4:15PM-
5:15PM
Monitor that
all activities
are
happening
according to
schedule;
push guests
to try different
activities;
greet FAO
answer any
questions
AM
addresses
crowd on PA
every 30
minutes with
1) Bridge
pitch, and 2)
Grand
Opening
Celebration
Schedule
Welcome
guests and
urge them to
participate in
all activities;
record
attendance;
collect raffle
tickets
Classroom
Activities for
children:
1)Baby &
Nursery
2)Pre-Unit
&Class 1
3)Class 2 & 3
Hold Classroom
Tours for
parents:
1)ECD
Classroom
Tour
2)Primary
Classroom
Tour
Play videos
for parents
(rotate all
videos);
answer any
questions;
push parents
to try other
activities
Paint Bridge
logo on
children’s
faces
Greet guests,
push guests
to try all of
the activities
available
Can give out
some
mandazi and
juice, but
preferred to
wait until
after 5:30
performance,
speeches
and raffe
Check
toilets for
cleanliness
and clear
litter on
grounds as
needed;
Help
Greeter
with
welcoming
guests;
Ensure no
theft
happens
5:15PM-
5:30PM
Prep
performance
5:30PM-
5:45PM
Push all
guests to
view
performances
Pupil
performance,
AM to make
speech: 1)
Performances
Help organize
performances,
signaling to
teachers
when their
class is up
Pupil
performances
& Art Gallery
while waiting
to perform
Push all guests
to view
performances
Push all
guests to
view
performances
Push all
guests to
view
performances
Push all
guests to
view
performances
5:45PM-
6:00PM
2
nd
Raffle Picking & Closing Remarks
AM to make speeches: 1) Raffle Picking and Winner Announcements, 2) Closing Remarks – Be sure to have all books and practical learning tools ready
6:00PM-
7:00PM
Breakdown Stations – Clean up, Pack up all materials to be returned to HQ, and set up each Class for Admissions

9. 5
Sample; CHECKLIST
ACADEMY MANAGER – CHECKLIST
Academy Manager of the academy – host of the event, leader and public face of the academy always, but especially so at
the Grand Opening Celebration!
Job Overview
 Market the launch of Bridge International Academy in your community, as well as the Grand Opening Celebration
throughout your academy with the help of your teachers. You want to have 1,200 recorded leads by the time of the
GOC, following your marketing calendar. You need 700 people (parents and children) to attend the GOC.
 Make sure all important people in your community are aware of Bridge and the GOC and invited to the event (as
Friends of the Academy)
 Hire or borrow all necessary people (cook(s), caretaker, water vendor) and materials (chairs, PA system, TV,
DVD/VCD player)
 Purchase all necessary items (food stuffs).
 Help plan, set-up, run, and break-down the event with help of Captain and other staff members.
 Act as the MC making speeches throughout the event.
 Talk to parents, pupils, and Friends of the Academy about how Bridge raises pupils’ performance and push them to
try the varying Grand Opening Celebration activities.
 Do NOT allow children without their parents/guardians; politely instruct them to go home and return with their
parents/guardians.
Materials job uses:
 Checklist (this sheet)
 Grand Opening Celebration Manual including set-up directions, schedule, speeches, roles, and checklists for all roles
 Speeches prepared on Teacher Computer, and in manual for back-up
 Gathering permits
 Contact List of service providers (cook, water vendor)
 Contact list of GOC staff and their specific roles
 List of Community and Government Friends of the Academy + Guest speakers, plus their Friend of the Academy
badges
 GOC materials including materials for all GOC activities and scissors and ribbon (green and white) to be tied around
AM office for Ribbon Cutting ceremony at 3:30PM
 Academy materials including Kenyan flag (arrived kitted from HQ)
 Public Address (PA) system (rented)
 Television and VCD/DVD player (borrowed, preferably use your own)
 1 branded exercise book and 3 branded pencils for raffle winners
 100 plastic chairs (must be procured by AM)
 Food items for cooking and eating (mandazi and juice for parents and children, Pilau for Friends of the Academy).
 Cook will be provided with money to pay for firewood/charcoal (most appropriate) for mandazi cooking (not
exceeding Sh400).
 Academy Manager will be responsible for purchasing the following. AM must keep all receipts for accountability
and send to HQ/Marketing.
o 8 packets of 2kg baking flour
o P.A Hire
o TV and DVD hire
o Plastic chairs Hire
o 5 liters of oil
o 1 Kg sugar for Mandazi
o Baking powder 2 packets
o 400 liters of water
o Firewood (max 400shs)
o 7 (300ml) VIP sodas

10. 6
o 20 liters of squash juice
o Meat 1kg
o Tomatoes for 30/=
o Onions for 20/=
o Rice 2kgs
o Pilau spices
 HQ will provide
o 2packets of ½ kg polythene paper (HQ provides 1 packet which has 200 sheets)
o 2 garbage bags (HQ)
o Water Guard 0.5 liters
o 500 disposable plastic cups
 Academy should already have
o 2 20-liter buckets for mixing juice (FM00)
o 2 jugs for pouring juice (FM00)
o 2 green T-shirts for the 1and 2 prizes
o 1 calender for prize no 3
Friends of the Academy/Community Leader Invitation and Confirmation List
Name Organization Phone
number
Invited
(date)
RSVP (Y/N) Order of
importance
Came to
Event (Y/N)
Received
Badge (Y/N)
Additional Staff/ Vendors to be hired for GOC
Role Name Phone
number
Learned role
in full from
AM
Understands
role
requirements
Confirmed
attendance
day before
Worked at
GOC as
planned (Y/N)
Cook
Cook’s
assistant (if
hired)
Caretaker
Water vendor
GOC supplies
vendor
MPESA Agent
Equity
Medical Clinic
or first Aiders
(just in case)
Taxi (just in
case
Weeks leading up to the event
 Follow Marketing Launch Planner
 Market according to the planner so that you record 1,200 leads by the time of the GOC in your smart
phone and have 500+ people (parents and children) attend the GOC. Remind your teachers of how
important these goals are so that your academy opens with many pupils.
 Get gathering permits for GOC signed by OCS and the area chief: Call CC in case of an issue
 Find, befriend, and hire the people you need to make your academy and GOC a success. Record everyone’s
name and number in the lists provided later on in this checklist.

11. 7
 Select up to 5 Friends of the Academy (FOA). These should be important people in your community.
Explain to them about Bridge, the Grand Opening Celebration. Invite them to GOC and request that they
speak at the event, and ask them that they help market the academy going forward. The names should
be sent to HQ for review through Customer Care SMS Number: 0706101031.
 Hire a water vendor if no piped water
 Hire a caretaker (1 person). He/she will be responsible for making sure the academy grounds look smart,
latrines are clean, and garbage is continuously collected, as well as helping with set-up and break-down.
This a person who will be full time at the academy and paid by the academy ops.
 Hire a cook (Academy Cook, plus can have one assistant). Ideally, this will be the same person as the
Academy Cook, who will cook and sell lunch at the Academy once it opens. Make sure that this person is
available to cook all day at the GOC. They will make mandazi to feed 500 people (1,400+ mandazi) and
1500+ servings of juice. Rate for the cooks is Sh800 for the 2 persons (Academy Cook + 1 assistant),
that is Sh300 each.
 Cook will be responsible for purchasing firewood/charcoal (most appropriate) for mandazi cooking
and will be given appropriate funds for this purchase (not exceeding Sh400). HQ will provide some
more of the additional materials. You will be required to purchase the rest the day before the event.
 Look for MPESA and Equity agents who can come to the academy to talk to parents about payments, as
parents will need to use these services to pay for academy fees. It would be great if these people could
attend and speak at the GOC.
 Record the information for a medical clinic and taxi service so that you are prepared in case there are any
emergencies at the GOC.
 Prepare materials
 Hire a Public Address (PA) system, including electricity, or ask one of the FOA to help you procure one
for use on the day of GOC. In case of hiring, negotiate best price. Bridge average price is Sh1,000,
including cost of electricity for the entire day.
 NOTE: You have to get the best price. NO Price should exceed Kshs. 1,200. Price should be under
1,000.
 Borrow a TV and VCD/DVD player. Either use a personal one from your home or a friend’s home, or ask
the FOA to help you with this for using to watch video at the day of GOC. In case no one can volunteer,
find vendors and negotiate the best price. You cannot exceed 800 to hire. This includes the cost of
electricity needed for the whole day.
 Hire 100 plastic chairs for the event (cannot exceed Sh1,000)
Day before event:
 Meet with GOC Captain in person. They will be your best friend in helping make the GOC a success. He/she will
manage the event, including it’s set-up and breakdown so that you can concentrate on making connections with
the community. You will, of course, need to participate in the set-up and breakdown as well.
 Debrief with all teachers and GOC Captain regarding the event and everyone’s roles and expectations.
 Check-in with local police reminding them of the GOC (there should already be a Gathering Permit in place).
 Re-confirm water supplier (ensure you have enough water, and that water has been treated).
 Re-confirm Academy cook, and make sure they bring enough firewood/charcoal to cook mandazi they mandazi
(fee to not exceed Sh400) as well as all other supplies needed (frying pans and spoons).
 Re-confirm caretaker is ready and prepared for the GOC.
 Purchase remaining supplies, namely food items for cooking and serving to guests. Use the items checklist to
ensure that all the supplies are bought.
 8 packets of 2kg baking flour
 5 liters of oil
 1 Kg sugar for mandazi
 Baking powder 2 packets
 7(300ml)Soda
 Meat 1kg
 Tomatoes for 30/=
 Onions for 20/=
 Rice 2kgs
 400 liters of water
 20 liters of squash juice
 Firewood Max 400shs

12. 6
 Remind everyone to wear their Bridge shirt to GOC
Day of event:
 7:00AM: Arrive at Academy for GOC Set Up
 Bring the TV and DVD player for Bridge Cinema with you.
 With Captain’s help, aid in setting up the GOC based on academy set-up directions in
GOC Manual, using all decorations provided in GOC kits. Everything should be set up by
12:00 noon.
 This includes the academy grounds – including where speeches will take place,
where parents will sit, where FOA will sit, where face painting will be, and where
the mandazi & juice station will be.
 This also includes every classroom – including all of the Classroom Activity
classrooms and Art Gallery, the two Classroom Tour classrooms, and Bridge
Cinema.
 Together with Captain, give teachers and other staff the pages of the GOC manual
relevant to them. Teachers of the same activity will need to share (Classroom Activity
and Classroom Tour). They only need to review the materials in the beginning so it is not
imperative they have their own copy, only that they each review it. The Captain will have
another manual, and there will be a third manual provided in the GOC kit.
 Make sure PA system and TV and VCD/DVD player are functioning – and demonstrate to
all staff how to use it.
 Make sure chairs have arrived.
 Do not allow people into the academy compound before 1:30pm
 Raise academy’s Kenyan flag on flagpole (especially if flag ribbon was not provided in
GOC kit)
 Time-permitting, have ½ staff go marketing
 10:00AM: Meet with the Cook to make sure all supplies are ready for mandazi and juice. Cook(s)
should begin cooking by 10:30AM.
 Brief the cook(s) again on what is expected of them. That is, they should make sure that
there are mandazi at all times throughout the event.
 Juice should be kept in the AM’s office until the time of serving (from 4PM).
 12:00PM: Join brief meeting with Captain and all Teachers.
 Review pitch with teachers: Bridge will raise pupil’s performance. High quality is
guaranteed through Teacher Computers, Practical Learning, and new homework and
lessons every day.
 Make plans for final set-up.
 Allow staff to take lunch.
 Do not allow people into the academy compound before 1:30PM
 1:45PM Have music playing very loud so that people in the community know there is a party.
 2:00PM Event starts – greet guests as they arrive.
 Make first speech (following scripts provided in GOC Manual). Do speech in whichever
language parents are more comfortable with: English or Swahili: 1) Bridge Introduction, 2)
Grand Opening Celebration Schedule, and 3) Bridge Pitch. Be sure all props (books and
practical learning tools) are ready and used in Bridge Pitch speech.
 Help with crowd management, especially as event is beginning (use your public address
system if necessary) and when performances and ceremony are taking place.
 Select one of the Friends of the Academy who will lead with opening prayers on the day
of GOC- preferably a well-known and respected pastor
 Signal gate greeter to alert teachers teaching classroom activities to be ready for
presentations when it’s time for the two performances at: 3:15pm Ribbon Cutting,
Performance and raffle, and 5:30 Performance and raffle.
 Talk to parents about Bridge International Academy throughout the day, and urge them to
try all of the different GOC stations and talk to the AM about any questions, Encourage
parents to enter the raffle for a chance to win pencil, exercise book and reading book,

13. 7
Encourage all parents and pupils to attend all activities – they will be receiving stickers for
their participation which should help this Make sure the caretaker and the teacher
assigned as gate greeter have the raffles and the pens are tied with the string to the desk
 Wait until after final performances, speeches, and raffle picking to have cook(s) serve
guests mandazi and juice
 Throughout the day: Make announcements regularly, including the Bridge Pitch speech (in GOC
Manual in English and Swahili) every 30 minutes. Script provided in GOC Manual as well as the
Teacher Computer. Preferred to use on Teacher Computer. Be sure all props (books and
practical learning tools) are ready and used in Bridge Pitch speech.
 Make sure teachers are ready with performances for September academies
 3:15PM: Speech (following scripts provided in GOC Manual and Teacher Computer). Do speech
in whichever language parents are more comfortable with: English or Swahili: 1) Performances.
Be sure all props (books and practical learning tools) are ready and used in Bridge Pitch speech.
 3:30PM: Speech (following scripts provided in GOC Manual and Teacher Computer). Do speech
in whichever language parents are more comfortable with: English or Swahili: 1) Ribbon Cutting,
2) Bridge Pitch, 3) Raffle Picking and Winner announcement. Be sure all props (books and
practical learning tools) are ready and used in Bridge Pitch speech.
 5:30PM: Speech (following scripts provided in GOC Manual). Do speech in whichever language
parents are more comfortable with: English or Swahili: 1) Performances. Be sure all props (books
and practical learning tools) are ready and used in Bridge Pitch speech.
 5:45PM: Speech (following scripts provided in GOC Manual and Teacher Computer). Do speech
in whichever language parents are more comfortable with: English or Swahili: 1) Bridge Pitch, 2)
Raffle Picking and Winner Announcement, 3) Closing Remarks. Be sure all props (books and
practical learning tools) are ready and used in Bridge Pitch speech.
 6:00PM: Breakdown the event and pack up.
 Follow Captains lead in breaking down the event, cleaning, and packing up.
 Ensure that all HQ materials are packed up for Captain to bring back to HQ (use List of
GOC Items to be returned, on the last page of the GOC manual)
 Ensure this includes the attendance data from teachers running classroom
activities, Bridge Cinema, and raffle tickets.
CLASSROOM TOURS
This is where All of the materials used in each classroom are labeled with explanations of how and why
those materials are used. Parents will be able to see our materials and get to experience them first-hand.
The tour lets parents touch, read and experience our learning materials!
For teachers in charge of running ECD and Primary Classroom Tours. They should:
Job Overview
 Set up a classroom full of Bridge materials
 Give parents a tour of the classroom, showing them the different materials (books, practical learning,
Teacher Computers, and more!) that is used at Bridge
 Answer questions from parents
 Help will all set up and breakdown of event, including preparing every classroom for class
 Help push parents and pupils to other activities, as needed
Materials needed:
 Checklist (this document)
 Scripts (on Teacher Computer)
 Classroom materials (from all academy classrooms, including Teacher Computer, kitted from HQ for
academy opening or provided at Training)
 Classroom labels (in GOC kit)

14. 8
Day of event:
 Wear Bridge shirt
 7:00AM: Arrive at Academy for GOC Set Up
 Aid in setting up the GOC and familiarize yourself with all activities. Everything should be
set up by 12:00 noon.
 Ensure that you have all the materials required for your role – all of the materials outlined
below, plus the classroom labels. If by some chance you did not receive classroom
labels, kindly create some yourself.
 Set up the classrooms according to the directions below, including rearranging the desks
and collecting and arranging materials.
 Remember: there will be two Classroom Tours, each with their own teacher assigned to
give the tours: ECD and Primary.
 Time-permitting, go marketing (AM and/or Captain will inform you)
 During event, give parents a tour of your classroom according to the directions below.
 If you have few parents or parents with many questions, you can talk about every
material used in detail.
 If you have very many parents, focus on the materials outlined below.
 Answer questions from parents.
 After the tour, ask parents to visit Bridge Cinema to view some videos about Bridge.
Also, they should also make sure they fill in the raffle ticket.
 Pause Tours for 3:15 and 5:30 performances, raffles, speeches, and Ribbon Cutting
ceremony.
 6:00PM: Help breakdown the event and pack up.
 Clean up your classroom.
 Return all materials to their proper locations, often other classrooms, and bring back all
desks.
 Hang art paper from Art Gallery up in classroom
Set up Directions:
1. Set up the blackboards the way they are intended:
ECD (Nursery set up) PRIMARY (Class 3 set up)
Front
Board
Write the date, lesson, and goal for the day, and
sample problem. The lesson, goal, and problem
should be as follows. Note that you will need to use
the accompanying vocabulary cards
Write the date, lesson, and goal for the day, and
sample problem. The lesson, goal, and problem
should be as follows.
Date: [FILL IN TODAY’S DATE]
Lesson: Maths – Lesson 5
Goal: Using drawings to show fractions

15. 9
Maths
Board
N/A Nursery does not have a Maths board Set up the number chart and multiplication chart:
Number chart:
Multiplication chart:

16. 10
Character
board
Set up the character board as planned, including
pupil names for each space. Example below:
CHARACTER BOARD
STRIVING
PUPILS
Punctual &
Organised
Ian
Disciplined
Getrude
Smart
Ivy &
Rehema
Hardworking
Sheila
Fluent
Sarah
GREAT
WORK
Maths
Lucy
Language
Kennedy
Outdoor
Martin
Health Check
Keith
Environmental
Victor
Creative
Teddy
Story time
Bahati
PUPIL JOBS
Bridge
Ambassador
Keith
Line Captain
BEHAVIOR GOAL
FOR TODAY
Passing materials
CLASS
CONSEQUENCES
In-class one pupil
consequences
1. Find and praise
good behavior
2. Verbal Warning
3. Take away
break
In-class entire
class
consequences
1. Find and praise
good behavior
2. Verbal Warning
3. Take away
break for entire
class
Set up the character board as planned, including
pupil names for each space. Example below:
CHARACTER BOARD
STRIVING
PUPILS
Punctual &
Organised
Shallet
Disciplined
Moleen
Smart
James
Hardworking
Maureen
Fluent
Joseph
Class Strive
Points
III
GREAT
WORK
Maths
Harry
English
Grace
Kiswahili
Martin
Science
Ricky
Social
Studies
Tommy
CRE
Evans
PUPIL
JOBS
Class
Prefect
Austine
Bridge
Ambassador
BEHAVIOR GOAL
FOR TODAY
Follow the lining
procedure
CLASS
CONSEQUENCES
In-class one pupil
consequences
1. Find and praise
good behavior
2. Verbal Warning
3. Take away
break
In-class entire
class
consequences
Write the class
rules five times
AM’s Office

17. 11
Kennedy
Games
Captain
Mwangi
Francis
Line
Captain
George
2.Set up stations around the room by compiling materials for those sections on the benches
pictured below

18. 12
1. Hang signs in corresponding locations (* Note: Items that are italicized will be in yellow. They
are the featured items in the shorter tour)
ECD (Nursery set up) PRIMARY (Class 3 set up)
1. Benches – hang on first bench by the inside
wall
2. Windows – hang on windows by the back of
the classroom
3. Skylight – hang where windows meet the
ceiling (the actual skylight is too high up to
reach)
4. Backpack hooks – hang outside on backpack
hook
1. Benches – hang on first bench by the inside
wall
2. Windows – hang on windows by the back of
the classroom
3. Skylight – hang where windows meet the
ceiling (the actual skylight is too high up to
reach)
4. Backpack hooks – hang outside on backpack
hook
ECD (Nursery set up) PRIMARY (Class 3 set up)
Maths
Station
Open
space
for
walking
Reading
Station
Performance
Station
Writing
station
Departure
Station
Practical
Learning
FRONT OF CLASS
Teacher Station (by teacher desk)
KCPE
Station
Open
space for
walking
(remove
extra
benches)
Maths
Station
Performance
Station
Reading
Station
Departure
Station
Practical
Learning
FRONT OF CLASS
Teacher Station (by teacher desk)
 Teacher station – this is where all of the
Teacher labels will go, including the label for
Teacher Computer
 Practical learning – compile all practical
learning tools here (sewing cards, blocks,
puzzles, vocabulary cards, etc)
 Writing station – place Slates and Classwork
books here
 Reading – place text books for all subjects
(except maths) and other reading books plus
vocabulary cards here
 Maths station – place coloured counters, ten
frames, and maths text books here
 Performance station – place exams and
report books here
 Departure station – Place Class Prefect pins
and parent stickers here
 Teacher station – this is where all of the
Teacher labels will go, including the label for
Teacher Computer
 Practical learning – compile all practical
learning tools here (maps, science kits, etc)
 Reading – place text books for all subjects
(except maths) and other reading books here
 Maths station – place geoboards and maths
textbook here
 KCPE Station – place KCPE books from
Classes 4, 5, and 6 here
 Performance station – place exams and
report books here
 Departure station – Place Head boy/girl pins
and parent stickers here

19. 13
5. STEP – hang on blackboard, next to STEP
6. Maths board – hang on left maths board
7. Character board – hang on bottom right of
character board
8. Posters – hang next to posters on wall
9. Practical learning materials – stick on table
with practical learning station
10. Sewing cards – stick on sewing card (at
practical learning station)
11. Coloured counters – stick next to
coloured counters (at maths station)
12. Ten frame – stick next to ten frame (at
maths station)
13. Slates – stick next to slates (at writing
station)
14. English Academy – hang under date on
chalkboard, which is always written in English
15. Homework books – stick next to
homework books (at departure station)
16. Classwork books – stick next to
classwork books (at writing station)
17. Text books (show all) – stick next to text
books (at reading station)
18. Reading books – stick next to text books
(at reading station)
19. Teacher Computer – hang to Teacher
Computer, which teacher should have around
his/her neck
20. Master Teachers – hang near/on
teacher desk
21. Academy Teachers – hang near/on
teacher desk – or by Training Certificate if
hung in classroom
22. Teachers Specialists – hang near/on
teacher desk
23. Substitute Teachers – hang near/on
teacher desk
24. Parent Involvement – place with
departure station
25. Academic Performance – place with
Report Books and Exams (at performance
station)
26. Class prefect – place with departure
station
27. Class schedule – hang on door next to
class schedule
5. STRIVE – hang on blackboard, next to
STRIVE
6. Maths board – hang on left maths board
7. Character board – hang on bottom right of
character board
8. Posters – hang next to posters on wall
9. Practical learning materials – stick on table
with practical learning station
10. Geoboard – stick on geoboard (at maths
station)
11. Maps – stick on map or globe (at
practical learning station)
12. Science kits – stick on science kit parts
– microscope, soil samples, etc (at practical
learning station)
13. English Academy – hang under date on
chalkboard, which is always written in
English
14. KCPE Prep Course – stick with KCPE
books at KCPE station
15. Homework books – stick next to
homework books (at departure station)
16. Text books (show all) – stick next to text
books (at reading station)
17. Reading books – stick next to text books
(at reading station)
18. Teacher Computer – hang to Teacher
Computer, which teacher should have
around his/her neck
19. Master Teachers – hang near/on
teacher desk
20. Academy Teachers – hang near/on
teacher desk – or by Training Certificate if
hung in classroom
21. Teachers Specialists – hang near/on
teacher desk
22. Substitute Teachers – hang near/on
teacher desk
23. Parent Involvement – place with
departure station
24. Academic Performance – place with
Report Books and Exams (at performance
station)
25. Class prefect – place with departure
station
26. Head boy and girl – place with departure
station
27. Class schedule – hang on door next to
class schedule

20. 14
Tour Directions
Tours should be conducted every 30 minutes. Before that time, ask parents to either wait outside or read
the labels on their own. Every 30 minutes, take parents through the short tour described below. If any
parent has additional questions or is open to more information after this tour (which should take 10-15
minutes), highlight all of the other labels to them.
ECD (Nursery set up) PRIMARY (Class 3 set up)
1. Introduce yourself and greet every parent that
comes in.
2. Explain that “I will be giving you a tour of a
typical Bridge classroom so that you can see
all of the planning that has been made into
your child’s learning.”
3. State that your tour is for ECD, and that there
is another tour for Primary in a different
classroom.
4. Start with the Teacher Station: Discuss the
role of: Teacher Computers, Master
Teachers, and Academy Teachers by reading
their labels
5. Share the importance of STEP and English
Academy by reading their labels out loud
6. Visit the Practical Learning Station: Read out
loud the label for Practical Learning.
7. Visit the Writing Station: Read out loud the
label for Slates and Classwork books
8. Visit the reading Station showing parents all
of the books their children will read: Read out
loud the label for Textbooks
9. Visit the Maths Station telling parents that
pupils start learning maths from their first day
of class
10. Visit the Performance Station: Read out
loud the label for Academic Performance.
Make sure parents understand that Bridge is
an intensive learning environment where they
can expect their child to learn a lot and
develop the love of learning that will help
them pass the KCPE and go far in life.
11. Visit the Departure Station: Read out
loud the labels for Homework books, Parent
Involvement and Class Prefect. Tell parents
to “Picture your child in this classroom. Can
you see how much they will excel?” Stick a
Visitation Sticker on the parent (so that the
GOC staff knows that they have completed
this tour) and urge them to visit one of the
classrooms that is doing a class right now.
1. Introduce yourself and greet every parent that
comes in.
2. Explain that “I will be giving you a tour of a
typical Bridge classroom so that you can see
all of the planning that has been made into
your child’s learning.”
3. State that your tour is for Primary, and that
there is another tour for ECD in a different
classroom.
4. Start with the Teacher Station: Discuss the
role of: Teacher Computers, Master
Teachers, and Academy Teachers by reading
their labels
5. Share the importance of STRIVE and English
Academy by reading their labels out loud
6. Visit the Practical Learning Station: Read out
loud the label for Practical Learning.
7. Visit the Reading Station showing parents all
of the books their children will read: Read out
loud the label for Textbooks
8. Visit the Maths Station. Explain that “pupils
learn math through textbooks, memorization,
and practical learning.” Read out loud the
label for Geoboard.
9. Visit the KCEP station. Read out loud the
label for KCPE Prep Course.
10. Visit the Performance Station: Read out
loud the label for Academic Performance.
Make sure parents understand that Bridge is
an intensive learning environment where they
can expect their child to learn a lot and
develop the love of learning that will help
them pass the KCPE and go far in life.
11. Visit the Departure Station: Read out
loud the labels for Homework books, Parent
Involvement and Class Prefect. Tell parents
to “Picture your child in this classroom. Can
you see how much they will excel?” Stick a
Visitation Sticker on the parent (so that the
GOC staff knows that they have completed
this tour) and urge them to visit one of the
classrooms that is doing a class right now.

21. 15
FACE PAINTER (ADDITIONAL 1 WEEK STAFF / STREAM B TEACHER) – CHECKLIST this depend
on how many staff we have if we have enough teachers they can do this
Face painter is in charge of painting the children’s faces and creating massive happiness.
Job Overview
 Paint the Bridge logo on children’s faces!
 Help with all set up and breakdown of event, including preparing every classroom for class
 Help push parents and pupils to other activities, as needed
Materials needed:
 Checklist (this document)
 Face paint (2 colours – green and yellow)
 Paint brush
Day of event:
 Wear Bridge shirt
 7:00AM: Arrive at Academy for GOC Set Up
 Aid in setting up the GOC and familiarize yourself with all activities. Everything should be
set up by 12:00 noon.
 Ensure that you have all the materials required for your role – face paint and paint
brushes.
 Set up the face painter station.
 Time-permitting, go marketing (AM and/or Captain will inform you)
 During event, paint the Bridge logo on children’s faces.
 Only paint the Bridge logo, not animals or other requests that come in. We want children
to walk around the neighbourhood proudly with their Bridge face paint after the event and
make other children aware of the academy!
 Make sure all children are having fun and not bullying one another.
 Tell children to also participate in the classroom activities.
 Tell parents to visit Bridge Cinema to view some videos about Bridge or the Classroom
Tours, to learn more about the materials used at Bridge (Teacher Computers, practical
learning, lots of books, and more!). Also, parents should make sure they fill in the raffle
ticket.
 Pause face painting for 3:15 and 5:30 performances, raffles, speeches, and Ribbon
Cutting ceremony.
 6:00PM: Help breakdown the event and pack up.
 Clean up your area.
 Return paintbrush and unused paint to Captain or AM.
Bridge logo:
To be painted in Green and Yellow (instead of Green and White):

22. 16
PREPARATION BEFORE THE GRAND OPENING CELEBRATIONS
1. Do HQ purchases projection budgets
Get the promising number of academy to open in that launch from the development team so that you
can have a number to work with, First create a budget for the whole events the budget should help
you to make sure you don’t spend more than what you spent at the previous event and also monitor
the expenses then check the materials in stock and deduct from your current budget and share with
the supervisor for approvals.
Sample:
2. Procurements process
This is a process of buying the material for the GOC it happens a month before the Goc Create a list
of what you want To procured with the full specifications share a soft copy with the team and also do
a hard copy request by filling in a PRF form, then seek approvals from the, DIRECTORS,
Product Procurement
C osts
Unit C ost
No. of
Academies
Qty per
Academy
Total
Qty
WH Qty
Estimated
Total C ost
Actua
l Unit
C ost
Actual
Qty
Ordered
Actual
Total
C ost
Estimated
cost per
academy
Actual C ost Per
Academy
C ategory
Estimated
cost per
academy
Actual
Art Paper for Art Galleries 9,512.00 70 9 85,608.00 0 1,712.16 0.00 Procurement Costs - 0.00
200 ml Disposable cups 2.80 70 500 35,000 98,000.00 0 1,960.00 0.00 Print - Production Costs 6,705.58 0.00
Friends of the Academy Badges 100 70 5 350 35,000.00 0 700.00 0.00 Travel Costs 6,356.00 0.00
Pencils for Classes - Activity 0 70 260 18,200 0.00 0 0.00 0.00 Casuals & Materials 3,000.00 0.00
Crayons for Art Gallery-4 set for
each room 21 70 10 700 14,700.00 294.00 0.00 AM Purchases 11,564.00 0.00
Polythene bags clear 200/pkt 55.68 70 3 210 11,692.80 0 233.86 0.00 SMS Costs 1,597.27 0.00
Balloons – green 7.00 70 20 1,400 9,800.00 0 196.00 0.00 Total 29,222.85 0.00
Balloons - white 7.00 70 20 1,400 9,800.00 0 196.00 0.00
Size D batteries 58.00 70 4 280 16,240.00 0 324.80 0.00 Miscellaneous @10% 2,922.29
Assorted House of Manji Biscuits
1kg 175.00 70 1 70 12,250.00 0 245.00 0.00
Biro pens bic 70 2 140 0 0.00 0.00 Grand Total 32,145.14
8" Scissors 92.80 70 1 70 6,496.00 0 129.92 0.00
Cotton Twine 50gm 80.00 70 1 70 5,600.00 0 112.00 0.00
Serviettes for Friends of the
Academy - 70 1 70 0.00 0 0.00 0.00
thick white ribbon 2-3" ( 18
metersper colour) 250.00 70 3 750.00 0 15.00 0.00
Thick ribbon (2-3 inches thick) –
green 250.00 70 3 750.00 0 15.00 0.00
Exercise books 48 pages 11 70 1 70 770.00 0 15.40 0.00
Sharpeners(metal) 7 70 1 70 490.00 0 9.80 0.00
Water guard 500ml - 70 0 0.00 0.00
Large Garbage bags 11.00 70 2 140 1,540.00 0 30.80 0.00
Medium Packing tape(supplied
ex stock logistics) 40 70 1 70 2,800.00 0 56.00 0.00
face paint Brush
face paint green
face paint yellow
Total
70
Print Production C osts
70
Estimated
Total C ost
Actua
l Unit
C ost
Actual
Total
C ost
Estimated
cost per
academy
Actual C ost Per
Academy
GOC Grand Opening Celebration
Posters A3 swa (Training) 29 70 15 1050 30,450.00 0 609.00 0.00
GOC Grand Opening Celebration
Posters A 3 Eng (Training) 0 70 5 350 0.00 0 0.00 0.00
GOC Fliers - Training 1.16 70 350 24500 28,420.00 0 568.40 0.00
GOC Posters A3 - Eng - AM after
hire 29 70 5 350 10,150.00 0 203.00 0.00
GOC Posters A3 -kiswa AM after
hire 29 70 25 1750 50,750.00 0 1,015.00 0.00
GOC Fliers 1.16 70 450 31500 36,540.00 0 730.80 0.00
70 0
1. GOC student book
Nursery and Pre Unit 2.32 70 100 7000 16,240.00 0 324.80 0.00
2. GOC Student Book
C lass 1 & 2 4.64 70 100 7000 32,480.00 0 649.60 0.00
3. GOC student Book
C lass 3 & 4 9.26 70 100 7000 64,820.00 0 1,296.40 0.00
4. GOC student Book class
5-6 9.26 70 100 7000 64,820.00 0 1,296.40 0.00
Stickers 8.7 70 1 70 609.00 0 12.18 0.00
Vouchers 70 200 14000
70 0 0.00 0.00
70 0 0.00 0.00
Total 70 335,279.00 0 6,705.58 0.00
70 0 0.00
Travel C osts
70
Estimated
Total C ost
Actua
l Unit
C ost
Actual
Total
C ost
Estimated
cost per
academy
Actual C ost Per
Academy
Transport 2700 70 1 1 189000 0 3,780.00 0.00
Accomodation 1700 70 1 1 119000 0 2,380.00 0.00
Meals 700 70 1 1 49000 0 196.00 0.00
70 0 0.00
Total 70 357,000.00 0 6,356.00 0.00
70 0 0.00
C asuals & Materials
70
Estimated
Total C ost
Actua
l Unit
C ost
Actual
Total
C ost
Estimated
cost per
academy
Actual C ost Per
Academy
C ooks 400.00 70 100 40000 0 800.00 0.00
C are Taker 200.00 70 50 10000 0 200.00 0.00
Face Painter 2,000.00 70 50 100000 0 2,000.00 0.00
70 0 0.00 0.00
Total 70 150,000.00 0 3,000.00 0.00
70 0 0.00
AM Purchases
70
Estimated
Total C ost
Actua
l Unit
C ost
Actual
Total
C ost
Estimated
cost per
academy
Actual C ost Per
Academy
Sodas 30 70 15 1050 0 31,500.00 0 630.00 0.00
Juice 125 70 30 2100 0 262,500.00 0 5,250.00 0.00
Sugar 240 70 1 70 0 16,800.00 0 336.00 0.00
Baking powder 20 70 4 280 0 5,600.00 0 112.00 0.00
Baking flour 140 70 10 700 0 98,000.00 0 1,960.00 0.00
Oil 240 70 6 420 0 100,800.00 0 2,016.00 0.00
Firewood 400 70 1 70 0 28,000.00 0 560.00 0.00
water 400 70 1 70 0 28,000.00 0 560.00 0.00
Transport 100 70 1 70 0 7,000.00 0 140.00 0.00
70 0 0.00
Total 70 578,200.00 0 11,564.00 0.00
70 0 0.00
SMS C osts
70
Estimated
Total C ost
Actua
l Unit
C ost
Actual
Total
C ost
Estimated
cost per
academy
Actual C ost Per
Academy
Leads texts 0.4 70 500 35000 14000 0 0 1,272.73 0.00
AM texts 0.4 70 2 140 56 0 0 5.09 0.00
Buffer @ 25% 3514 319.45 0.00
0.00
0 0.00
Total 17570 0 1,597.27 0.00
0 0.00
Total Expenses 1,438,049.00 0 29,222.85 0.00
Event Activations - GO C
NB: Travel costs have been split across all
academies

23. 17
PROCUREMENT AND FINANCE once they approve give it to procurement who will do the
purchases and send to warehouse where kitting is to happen
Sample PRF:
Sample excel sheet of what to buy:
Event Activations - GOC
Product
No. of
Academies
Qty per
Academy
unit Total qty unit cost Total cost
200ml
Disposable
cups 50 500 pcs 15000 2.8 42000
Friends of the
Academy
Badges 50 5 pcs 150 90 13500
Pencils 50 260 pcs 7800 5.5 42900
Polythene bags
clear 200/pkt 50 3 pkt 90 45 4050
Balloons –
green (25) 50 10 pcs 300 7 2100
Balloons - white
(25) 50 10 pcs 300 7 2100
8" Scissors 50 1 pcs 30 70 2100
Branded T-
shirts 50 2 pcs 20 280 5600
Water guard
150ml 50 1 ml 30 50 1500
Large Garbage
bags 50 2 pcs 60 14 840
Masking Tape
(1 roll per
academy) 50 1 pcs 30 45 1350
Boda Boda
vests 50 10 pcs 100 250 25,000
187,400

24. 18
3. Creative and printing for the GOC materials
a) Manuals
This is a book used by AMs and captain to understand their roles at the events and how to
execute them, this is renewed a months before the GOC in the third term of the year. It has the
below in it
 About Grand Opening Celebrations
 Activities at a Grand Opening Celebration
 Staffing a Grand Opening Celebration
 Grand Opening Celebration Schedule
 Set-up Directions for a Grand Opening Celebration
 Speeches and Announcements at a Grand Opening Celebration
 (includes scripts in English and Swahili – also on AM’s Teacher Computer)
 Bridge Introductions
 Grand Opening Celebration Schedule
 Bridge Pitch
 Ribbon-Cutting
 Performances
 Raffle Picking and Winner Announcements
 Closing remarks
 Checklists for every Grand Opening Celebration Role
 Captain (HQ staff: Facilitator, Marketing, AIM, or QA)
 Academy Manager
 Greeter (Teacher)
 Classroom Activity (Teachers)
 Classroom Tours (Teachers)
 Bridge Cinema (Teacher)
 Face Painting (Additional week 1 staff / Stream B Teacher)
 GOC Supplies Checklist
 GOC Items to Return (including signature form)
Sample;

25. 19
b) Scripts and Fun books
This are created by the curriculum team two months before the Go c and are updated every year,
they then send to the person who requested for approval,
Fun book once they are approved we do a hard copy request by filling in a purchase request
form , then seek approvals from the, DIRECTORS ,PROCUREMENT AND FINANCE once they
approve give it to procurement who will do the purchases and send to warehouse where kitting
is to happen
The script for the activity, they are used by teachers to teach it class and also they get hard copy
as a backup in case the computer is not working to take place once they are approved put them
in a teacher computer layout then send to it so that they can put them in the teacher computer,
this included the day pitch which comes from various deportment who have something that they
need communicated
Samples:
c) Raffle tickets ,Tour labels and activity signs
This are designed by our production team but you must give them the information to put them we
we do a hard copy request by filling in a purchase request form, then seek approvals from the,
DIRECTORS, PROCUREMENT AND FINANCE once they approve give it to procurement who
will do the purchases and send to warehouse where kitting is to happen
Samples;

26. 20
d) Posters and Flyers designing
Marketing is to do all this by coming up with the layout and the information to be put up on the
posters.
e) Merging, proofing and printing
Get the information to put on the posters and flyers from the development team this are an excel
sheet with ;Fee, academy and county, direction, CRE/IRE and phone number,
we also check the language by county. Work with the production team for merging after sending
the correct information to them, Once they finish merging they will send to you for proofing if all
this is correct; Fee, academy and county, direction, CRE/IRE and phone number, if they are
correct make a PRF request then get approval and give it to production for printing.
Sample marge sheet;
County LaunchDate Academy_NameAcademy_ManagerAM_PhoneReligion Image ECD ECDTotal C1-C3 C1-C3TotalDirectionsEnglish DirectionsKiswahili
Bungoma 01-Sep-14Kibabii-BGM SamuelWekesaMukhonyi254700415532 Christiangirl 560 1680 640 1920TheAcademyis500metersNortheastofKibabiiMarketCentreAcademyipomita500Kaska
Busia 01-Sep-14Amagoro-BSA ShemNyongesaSakwa254700323304 Christiangirl 580 1740 660 1980TheAcademyis150metersfromtheDC’soffice,bytheleftsideoftheroadfromBungoAcademynimita150kutoka
Busia 01-Sep-14Butula-BSA MathewWanderaObonyo254700323159 Christiangirl 600 1800 680 2040Islocated20mpastBuruburuguesthouseinFrontierneighbourhoodofButulaAcademyipomita20nyuma
ElgeyoMarakwet 01-Sep-14Iten-EGM DorcasJepchirchirMaiyo254700470656 Christiangirl 600 1800 680 2040Academyislocated490mWestofItenCatholicchurch,inKoisungurneighborhoodofIteAcademyipomita490Magha
Embu 01-Sep-14Kamiu-EBU ZippomaureenWanguiWatene254700408584 Christiangirl 530 1590 610 1830TheAcademyispastIbecheareajustbeforetheAIPCAchurchAcademyipombeleyaIbech
Garissa 01-Sep-14BullaIftin-GSAAbdullahiAbdiHassan254700323127IREofferedMuslimGirl 650 1950 730 2190TheAcademyislocated200mNorthwestofIftinECDcentre,inBullaIftinneighbourhooAcademyipomita200kaskaz
HomaBay 01-Sep-14Kadongo-HMAOsbornOdhiamboAwino254700408618 Christiangirl 530 1590 610 1830TheAcademyislocatedoppositeKadongoConstituencyHallinKadongotownAcademyinaangaliananauk
HomaBay 01-Sep-14Makongeni-HMAKennethOduorOdero254700323140 Christiangirl 560 1680 640 1920Theacademyislocatedapproximately600mEastofHomaBayTown.Academyipotakriban mita6
HomaBay 01-Sep-14Ndhiwa-HMA JoyceAkinyiOchieng254700408586 Christiangirl 500 1500 580 1740Theacademyislocated260mfromCooperativeBank,inNdhiwatown.Academyipomita260kutok
HomaBay 01-Sep-14Ringa-HMA BenedictOluochOtieno254700408611 Christiangirl 530 1590 610 1830Theacademyislocated behindRingaBoysHighschool,inCatholicsub-neighborhoodoAcademyiponyumayashule
HomaBay 01-Sep-14Sindo-HMA ChristianPsalmAkidah254700415504 Christiangirl 530 1590 610 1830Theacademyisapproximately50mfromFanakaSchool Academyipotakribanmita5
Isiolo 01-Sep-14Garbatulla-ISL HusseinJarsoRoba254700470691IRE/CREofferedMuslimGirl 700 2100 780 2340TheAcademyisneartheMethodistchurch. Academynikaribunakanisa
Isiolo 01-Sep-14Kinna-ISL HassanIyaHalakhe254700470653IRE/CREofferedMuslimGirl 700 2100 780 2340TheAcademyislocated300mNorthofKinnaCentreand100mfromcerealsboard.Academyipomita300Kaska
Kajiado 01-Sep-14IlBissil-KAJ KelvinWambuaNdisya254700323309 Christiangirl 530 1590 610 1830TheAcademybordersILBissilAcademy(Gikonyo)totheEast.AcademyinapakananaILBis
Kajiado 01-Sep-14Namanga-KAJ PaulKimemiaMbugua254700470671IRE/CREofferedMuslimGirl 500 1500 580 1740AcademyislocatedinOrkong'oarea,oppositeKPLCcontainersatAICprimaryjunction.Academyinaangaliananavy
Kajiado 01-Sep-14Isinya-KAJ FaithNekesaKiberenge254700470655 Christiangirl 700 2100 780 2340Academyisapproximately500mSouthEastofIsinyaHealthCenter.Academyipokaribumita500
Kakamega 01-Sep-14Lumakanda-KAKGilbertWangokhoWamalwa254700408662 Christiangirl 530 1590 610 1830TheAcademyis50mfromKakamegaTeachersCollege(KATECO).Academyipomita50kutoka
Kakamega 01-Sep-14Nangili-KAK JoyChepkorirCheruiyot254700470686 Christiangirl 500 1500 580 1740TheAcademyiswithinNangilitown,offEldoret-Kitalehighway.Academyipokatikatimwam
Kakamega 01-Sep-14Soy-KAK EmmanuelMaumoOmwandu254700415578 Christiangirl 500 1500 580 1740Theacademyis50mbehindPEFAchurch,afterLikuyanijunctioninSoy.Academyiponyumayakanis
Kiambu 01-Sep-14Gatukuyu-KBUJoyceWambuiKaruu254704381807 Christiangirl 500 1500 580 1740Academyislocated250mNortheastofNguan4Distributors,inGatukuyucentre.Academyipomita250kaskaz
Kiambu 01-Sep-14Kijabe-KBU NancyKwambokaMachoka254700323291 Christiangirl 560 1680 640 1920TheAcademyislocated100mNorthofAICchurchinMaginaneighborhoodofKijabe.Academyipomita100Kaska
Kiambu 01-Sep-14Kimende-KBU MaryNyihaMuturi254716149470 Christiangirl 600 1800 680 2040TheAcademylies150metersfrom Baptistchurch,bytheNairobi-Nakuruhighway,inKAcademyipomita150kutok

27. 21
f) Permits
This is letters for requesting permission to hold an event
You first request the land information from the development team
Sample of information to request;
Permits: you draft a letter to the OCS and Chief and merge them with the land title number get ready to
send to AMs to take them to the OCS and Chief the on the second day when they arrive at the academy
for stamping to get approval of the event for that day.
Sample:
FOA letters:
this is letters for invitations
You draft a letter to the land owners and respected people in that community requesting them to
come and be honored as our friend of the academy, merge them with the names get ready and
leave blank for respected people the am will fill them when taking them to the people invited send
to AMs to give out in the community send together with the permits.
No. Academy Name County
Target
Circle Plot Number Owner's Name
1 Mudete Vihiga MUD1 L14577 Peter Atsiaya Asumu
2 Owino Ouru Mombasa OO1 L14496 Ramadhan Said Mohamed
3 Katito Kisumu KAT1 L14672 Samwel Ochieng Atito
4 Moi's Bridge Uasingishu MB2 L14661 Damaris Adega Kiprop
5 Ugunja Kisumu UGJ1 L14607 Antonina Odame Okwacha,Jafar Oduor Okwacha&Alfonce Onyango Odhiambo
6 Kiminini Transnzoia KMN1 L14715 Dunstan Boniface Wangwe Pukah
7 Sori Migori SR1 L14588 Otieno Posiano Otel
8 Funyula Busia FN2 L14600 Elizabeth Milka Owino and Joseph Oduori Etole(Vendors),Joseph jomo Warindi(transferer)
9 Ukwala Siaya UKL L14835 Martin Omondi Kwemba
10 Luanda Vihiga LU L14828 Duncan Omutichi Akhabele
11 Chavakali Vihiga CV1 L14763 Caroline Mwadhihi Jonathan
12 Butere Kakamega BTR1 L14830 Livingstone Makura Mambeyi
13 Mabera Migori MB1 L14785 Nyangoko Angelina Mabira

28. 22
Sample:
4. GOC Kitting list creation
Get a list of the academies to open then get the list of all the materials they are to get put them up in
excel to divide quantity per academy
Sample:
5. Kitting process
Academy
Name County
Polythenebags
clear200/pkt
GOCManual
TeacherRolechecklist
pakagestapledtogether
RaffleEntryTicket
FriendsoftheAcademy
academyacativitysigns
Calenders
BbclassfunSheet
FunsheetN-P
FunsheetC1-2
funsheetC3-4
funsheetC5-6
FunbookC7
Artpaper
artgallerycrayonssetof
12colours(pkt)
pencils
N-PUclassroomcrayons
60eashcolour
Sharpeners
maskingtape
Scissors
String(cottontwine)
Greenribbon(roll)
whiteribbon(Roll
BallonWwhite
balloon(Green
disposablecups
Biscuitsdiggestive
Serviettes
Brushforfacepainting
facepaintingpaints
Green
facepaintingpaints
yellow
WaterGuard150ml
LargeGarbagebag
Exercisebooks
b2sSCRIPTSpackagestapledtogether
DVD2014feepolicy
Matuu Machakos
3 1 1 300 5 1 3 75 150 150 150 150 50
8(1.
2m)
2(1 8pkt 260
60
green
oreithe 1 1 1 1m 1 1 10 10 500 1 1 1 1 1 1 2 1 1 1
Mwingi Kitui
3 1 1 300 5 1 3 75 150 150 150 150 50
8(1.
2m)
2(1
m) 8pkt 261
61
green
oreithe
rcolour- 1 1 1 1m 1 1 10 10 500 1 1 1 1 1 1 2 1 1 1
Mudete Vihiga
3 1 1 300 5 1 3 75 150 150 150 150 50
8(1.
2m)
2(1
m) 8pkt 262
62
green
oreithe
rcolour- 1 1 1 1m 1 1 10 10 500 1 1 1 1 1 1 2 1 1 1
Kibos Kisumu
3 1 1 300 5 1 3 75 150 150 150 150 50
8(1.
2m)
(1m
)2
per 8pkt 263
63
green
oreithe
rcolour-
60 1 1 1 1m 1 1 10 10 500 1 1 1 1 1 1 2 1 1 1
Keumbu Kisii
3 1 1 300 5 1 3 75 150 150 150 150 50
8(1.
2m)
(1m
)2 8pkt 264
64
green
oreithe
rcolour- 1 1 1 1m 1 1 10 10 500 1 1 1 1 1 1 2 1 1 1
Dandora 4 Nairobi
3 1 1 300 5 1 3 75 150 150 150 150 50
8(1.
2m)
(1m 8pkt 265
65
green
oreithe 1 1 1 1m 1 1 10 10 500 1 1 1 1 1 1 2 1 1 1

29. 23
Check with the warehouse team if they received all the materials that you had placed a purchase
request for and they are of good quality, once you have made a kitting list send it to the warehouse
team for kitting preparation make sure its send on time so as to have them plan on time when to do
the kitting, remember to make a random kit check to make sure things have been done the right way.
6. GOC staffing
Make a list of all new academy with their contact and direction share it with other department leaders that
you will want them to give out a staff who can make to be a Captain in an event.
Sample:
7. GOC Captain training
This is an event that take place every time we have a launch since there are always new people joining or
there is new information to communicate to them, it happens a week before the launch, you must prepare
a training deck that have every information on the event, the project owner must be there to make sure
they all understand their role since the event success will depend on the captain coordination of the event
since they are the managers of the event on that day. Make sure you have outlined all information well to
make sure they know their role well as below.
Sample of captain roles:
Role Checklist for staff at the event
CAPTAIN (HQ STAFF: FACILITATOR, MARKETING, AIM, QA) – CHECKLIST
Project manager for Grand Opening Celebration. Works with academy staff to make sure they will meet
all their GOC deliverables before the date. Is at the event to direct set-up and organization and relieve
some of the workload so that AM can concentrate on building parent and community relationships.
NameofGOCCaptain
GOCCaptain
Phone
Number
Regraular
Position GOCDate Academy County
Academyphone
number AcademyDirections
MarvinOgutu 710261855 Facilitator 04-Jan Bomondo Nyamira +254727128146 Academyisabout200metersfromBomondoPrimaryschool,offtheroadusingthefootpathoppositeBomondoprimaryschoolgate
SamuelAbong'o 726818051 Facilitator 04-Jan Bura TanaRiver +254727128167 Academyisapproximately25mEastofthePostofficeinBuratowninsideAnglicanChurchofKenya(ACK)compound.
RobertMbok 726982791 Facilitator 04-Jan Checheles(KambiGabra)Isiolo +254704381803 AcademyisnexttotheEwasoNg’iroLakebasinofficesinHollywoodneighborhoodofIsiolo.
BeatriceMacharia 722876291Facilitator 04-Jan Consolata Mombasa +254727128214 Academyislocatedatabout900MeterstotheSouthofLikoniRehabilitationCentre
MichaelMusyoki 727649232 Facilitator 04-Jan Emali Makueni +254727018684 Academyisadjacenttothewaterkioskandabout200metersfromMtZionPrimaryjustnexttotherailywayline
MoleenUte 731012566 Marketing 04-Jan Heshima Nakuru +254704382384 Academyislocated250mEastofBreakpointjunctioninHeshimaarea.Academyisalso55mNEofGoldenCastleHighschoolinScodeareaofHeshima
PatrickNyaga 701259306 AIM 04-Jan Ikonge Nyamira +254704382373 AcademyislocatedbytheEastofIkonge–Sotikroad,400mNorthofIkongeshoppingcentreinKwaMogakavicinity.
EmilyLuvindi 700926334 Marketing 04-Jan Illasit Kajiado +254727128184 Academyisabout200mfromIllasitprimaryschoolonthelowersideusingthemurramroad
MaryMwaura 722976381 Facilitator 04-Jan Kaloleni Kilifi +254727128029 AcademyisadjacentKaloleniJuniorAcademyonitsNorthernedgeoppositetheschoolwatertank
PatriciaKadebe 725998474 Facilitator 04-Jan Kamakwa Nyeri +254727018691 Academyisabout50metersfromNyeriTeturoadthroughWacongoHighwayshopdirtroad
HenryWere 704411104AIM 04-Jan KambiJuu Isiolo +254727018854 AcademyisdirectlyOppositeMillenniumPetrolStation.
RachelLitoroh 731018400Marketing 04-Jan Kamukuywa Bungoma +254726412038 Academyisabout70MetersfromNabagendiCommunityDispenaryWanambachabuildingandabout100metersfromtheslaughterhousenexttoasmallhotelmadeofmud
CarolineNjeru 713626879 Facilitator 04-Jan Kanamai Kilifi +254727018830 AcademyistotherightofMakadaraMosque

30. 24
Job Overview
 Talk to Academy Manager and Teachers before the event so that they are aware of their roles and
what will be expected of them
 Arrive at academy night before event and regroup with academy staff
 Arrive at academy at 7AM on the day of the event to manage academy set-up for the event, including
seating for parents, classrooms activities for pupils, classroom tours for parents, Bridge Cinema,
mandazi and juice, face-painting and more.
 Manage all activities during the event to ensure all are properly executed.
 Help with speeches as needed.
 Talk to parents about Bridge and what Bridge offers and push parents and pupils to activities.
 Manage the breakdown of the event once it is over, including collecting all materials for return to HQ
(see Items to Return list at the end of the GOC Manual)
Materials job uses:
 Checklist (this document)
 Grand Opening Celebration manual, including complete information on set up, all activities, and all
materials used, all materials to be returned plus directions, schedule, speeches, roles, and checklists
for all roles
 Contact list of GOC staff and their specific roles
1-4 weeks before the event:
 Attend GOC Captain Training
Week before the event:
 Review entire GOC Manual so that you are prepared for the GOC
 Plan travel – you are to arrive at academy Friday before the event and bring your laptop to serve
as a backup in case the TV/VCD player isn’t working
 Contact AM on Monday before event to introduce yourself
 Contact AM on Wednesday before event to make sure he/she has made all preparations
necessary for the Grand Opening Celebration (listed in AM Checklist) and has spoken with
Teachers
 Contact Teachers to make sure they are aware and prepared for the event; talk them through
their role and what will be expected of them
 Encourage AM and Teachers with their marketing, and the importance of getting 500+ people to
attend the GOC
Day before the event:
 Travel to the academy and meet all of the staff in person
 Go through all materials with AM to make sure all have arrived, report anything missing to
Customer Care: 0732160000. Call Customer Care anytime anything seems amiss, even if during
the event
 Discuss GOC plan with everyone including set-up plan and everyone’s specific roles during set-
up, event, and clean up; go through checklists per person to make sure everyone understands
their role
 Remind everyone to wear their Bridge shirt to GOC
 Send a brief report for that day to the call center
Day of event:
 7:00AM: Arrive at Academy for GOC Set Up

31. 25
 Coordinate and participate in setting up everything that is required based on academy
set-up directions in GOC Manual, using all decorations provided in GOC kits. Everything
should be set up by 12:00 noon.
 This includes the academy grounds – including where speeches will take place,
where parents will sit, where FOA will sit, where face painting will be, and where
the mandazi & juice station will be.
 This also includes every classroom – including all of the Classroom Activity
classrooms and Art Gallery, the two Classroom Tour classrooms, and Bridge
Cinema.
 Make sure PA system and TV and VCD/DVD player are functioning
 Make sure chairs have been delivered
 Give teachers and other staff the pages of the GOC manual relevant to them. Teachers
of the same activity will need to share (Classroom Activity and Classroom Tour). They
only need to review the materials in the beginning so it is not imperative they have their
own copy, only that they each review it. The AM will have another manual from Training,
and there will be a third manual provided in the GOC kit.
 Raise academy’s Kenyan flag on flagpole (especially if flag ribbon was not provided in
GOC kit)
 Time-permitting, have ½ staff go marketing
 12:00PM: Hold brief meeting with everyone.
 Give encouraging speech for the day.
 Review pitch with teachers: Bridge will raise pupil’s performance. High quality is
guaranteed through Teacher Computers, Practical Learning, and new homework and
lessons every day.
 Make plans for final set-up.
 Allow staff to take lunch.
 1:45PM Have music playing very loud so that people in the community know there is a party.
 2:00PM Event starts – greet guests as they arrive and manage the event:
 Manage the event:
 Support AM in conducting speeches and talking to parents.
 Supervise Teacher duties: classroom activities, classroom tours, Bridge Cinema,
face painting, art gallery, and greeter.
 Supervise cook’s mandazi and juice and caretaker in clean-up activities throughout
the day.
 If Bridge Cinema TV or VCD player is not working, use your laptop instead
 Conduct crowd management as needed, and before all performances, Ribbon
Cutting, and raffle picking.
 Ensure that children are NOT allowed to the event without their parents/guardians;
politely instruct them to go home and return with their parents/guardians (work with
Greeter on this)
 Promote Bridge and the Grand Opening Celebration:
 Talk to all Friends of the Academy.
 Talk to parents: pitch them on Bridge, push them and their children to join different
activities, and answer any questions.
 Makes speeches as needed.
 Stay on schedule:
 At 3:15PM help everyone be organized for the Ribbon Cutting Ceremony, raffle,
and performance; provide AM with raffles, work with AM and Teachers to make
sure all performances happen on time.
 At 5:30PM help everyone be organized for the Ribbon Cutting Ceremony, raffle,
and performance; provide AM with raffles, work with AM and Teachers to make
sure all performances happen on time.
 Signal gate greeter to alert teachers teaching classroom activities to be ready for
presentations when it’s time for the performances.

32. 26
 Ensure performances are completed:
 Ensure all speeches are done at appropriate times (scripts for speeches (in English and
Swahili) are provided on the AM’s Teacher Computer and in GOC Manual. Use
language most appropriate for parents. Use Teacher Computer as much as possible.
Ensure all props (books and practical learning tools) are ready and used in Bridge Pitch
speech.
 2:00PM: 1) Bridge Introduction, 2) Grand Opening Celebration Schedule, and 3)
Bridge Pitch
 3:15PM: 1) Performances
 3:30PM: 1) Ribbon Cutting, 2) Bridge Pitch, 3) Raffle Picking and Winner
announcement
 5:30PM: 1) Performances
 3:30PM: 1) Bridge Pitch, 2) Raffle Picking and Winner Announcement, 3) Closing
Remarks
 6:00PM: Breakdown the event and pack up.
 Coordinate and participate in breaking down the event, cleaning, and packing up.
 Ensure that all HQ materials are packed up for you to bring back to HQ (use List of GOC
Items to be returned, on the last page of the GOC manual)
 Ensure you get the attendance data from teachers running classroom activities,
Bridge Cinema, and raffle tickets.
 Ensure that all the reusable are sent back to HQ this is your responsibility any
thing missing we will be asking you so make sure you work with the academy
manager on this
GOC academy purchases budget calls
Create a spread sheet that is to be used by the call center a week before the new AMs leave training
and share it with the call center manager. Set a date with the call center team for training on how to
understand what they are to do with the answers they get for those who go above the budget
allocated for that item, and also get to know why it should be accurate and done on time, once they
are ready to make calls it should start on a Monday once the am are at the academy and it should
take at least 2 day maximum since the budget has to be checked and seek approval so that they get
the money on the 4
th
day of the week for AMs to get time to get purchases.
Sample of spread sheet;
AmRegistered
M-PESA no>
7bottles
of300ml
Sodas
(price
should be
450Max)
Juice 20
liters(
cheapest
brand )
Sugar1kg
Baking
flour8
packets,2
kg each
(ifself
rising
2baking
powders
(do not
purchase
ifflouris
selfrising)
Cooking
Oil5liters
Firewood
for(400)
water-for
(400
shillings)
no water
ifaready
have
Rice (2kg) Meat(1kg)
Tomates
30/=and
Onions
20/=
Tvand
Dvd
Player
hire ifyou
are not
using
chairs
(100pcs,
price
should be
1000Max)
PA System(price
should be 1,200
Max)
Cook +1Assistant-
Name (price should be
800forboth Max)

33. 27
GOC academy purchases request
Get an advance request form and fill it with the correct AM M-pesa numbers, plus what the AM is to
purchase, then get approval from your supervisor and the finance team.
Sample advance request form:
Communication to captain
An SMS is sent 3 days before the event to the captains reminding them to call their AMs to find out if
all is ok at the academy and also find out if they have received all the materials they need. Make sure
the captains have done their travel requisitions and they are traveling to the academy a day before
the event; also, remind them to bring back the retrieval materials which are to be used at the next
event.
Communication to parents
We always communication to the parents through an sms telling the date and time of event, this by
drafting a 160 character SMS and send to the leads collect by AMs during their marketing days as per
the calendar for the success of this AMs must always follow the calendar.
Robocalls are also another method of communication where a recoded massage is sent to parents.
Event follow-up and feedback
The captain must always do a report after every event and put in their recommendation on what went ok
and what to change to make sure the event is a success. Also, make calls to AMs and parents to get
feedback.
Bridge International Academies – FAQ’s

34. 28
1. When should I send the budget? Two days after you arrive at the academy: first go through the checklist so you know what
you need to purchase then go around the community and get the cheapest price for each item.
2. Who should I send to? This should be sent through the Survey to Go on your smart phone.
3. Is this budget enough for the expect people? Yes it’s enough we always target 700 people for the event and we have done
calculation accordingly to make sure it’s enough.
4. Why don’t we have tents in our budget? The budget we are provided with per academy is very limited and can’t cater for tents;
we concentrate more on making sure the attendees have something to eat.
5. Can we change the type of food to cook from what is required? Not at this time The type of food offered has been tested and
the result Show it works for all communities.
6. What is the dress code for the event? All staff should be in their Bridge branded shirts or T-shirts which makes it easy for
parents to identify them.
7. What should be the sitting arrangement? You should consider following the example drawn on the manual which will guide
you.
8. What are the tours and how do we arrange them? This is an activity where you take parents around in already arranged class
room with learning materials; Follow the arrangement guide as shown on the teacher checklist provided in the manual sent from HQ.
9. What do I do if I don’t get the PA that cost what you have provided? The budget provided should be enough since you are
required to hire a small pa with a small Sound that is not so loud since the purpose is for the attendees to get the speech.
10. Who are the friends of the academy? This are respected people in the community who have a say and can help bridge in time
of need ,Examples are the chief, the village elders ,people from the government office, church elders and land owners.
11. How do I get the event permit? Once you get a permit letter from Hq send it or take it to the Chief and the OCS for stamping
and keep the copy safe.
12. Where do I go if I have questions? Call the customer care number 0732160000 OR your Aim