1. All images © Mat Wright
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Microsoft Excel 2010 -
Fast Course
Thanasis Tsirogiannis (Resources)
Bachelor in Biomedical Engineering
MSc in Data Communication Systems
Cisco Certified Network Associate (CCNA)
Microsoft Certified Solutions Associate (MCSA)

2. Which is the version of Microsoft Office installed in British Council GTI workstations? Is it
97, 2003, 2007, 2010, 2013 or 365?
2010
Version
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Try to save your files as Excel Workbook (which
is the 2010 version), so you can have the 2010
features available, which don’t work in
compatibility mode. You also reduce the file size
in this way. The 2010 file extension is .xlsx, while
the 2003 file extension is .xls.

3. Shortcuts
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• Keyboard shortcuts in Excel 2010 (link). Take actions by using combination of the
following keys: Ctrl, Alt, Arrow Keys, Function Keys, Delete, Backspace, End, Enter,
Esc, Home, Page Up, Page Down, Spacebar, Tab
• My favorites are: Ctrl+C, Ctr+V, Ctrl+Z, Ctrl+Y, Ctrl+B, Ctrl+`, Ctrl+PageUp/Down,
Ctr+Shift+5
• http://intranet.britishcouncil.org/IT/Programmes/Pages/Office2010Shortcuts.aspx
here you can find more shortcuts for Powepoint, Word and Access 2010

4. Formatting
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• Use the Format Painter in Home tab, to quickly copy formatting
Format painter is also available in
other Microsoft products such as
Word, Outlook, Powerpoint etc.
• Use the Styles tools in Home tab, to format your sheets by inserting tables
(Ctrl+T), formatting cells and conditional formatting

5. Formatting
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How to correctly copy and format cells
And how to clear formatting and content
• When you extend series or paste data you
have formatting options
• Copying complete worksheet

6. Printing
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In the Page Layout tab you can set all printing options to master your printouts:
• Margins
• Orientation
• Page Size
• Print Area
• Page Breaks
• Background
• Print Titles (rows to repeat at top or left)
• Scale
• Gridlines
• Headings

7. Formulas & Functions
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There ready to use formulas divided in categories and you can create your own
function by combining and nesting formulas.
Relative and absolute $ references are used in formulas. Use F4 to change reference
mode. It’’s important to know the difference when extending series.
You can find Interesting formulas in Text & Date category. Most common formulas are:
• SUM / MAX / MIN / AVERAGE / COUNT / SUBTOTAL (filters) / IF
Under Name Manager you can find all tables names and labels you created
In the Formula Auditing menu you can find Precedents and Dependents of each cell
and Show Formulas

8. Formulas & Functions
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More advanced formulas will be covered in Advanced workshop
• SUMIF’S / COUNTIF’S
• IFERROR
• SUMPRODUCT
• LOOKUP / VLOOKUP / HLOOKUP
• Nesting formulas
=IF(B2<10,("Week"&"0"&B2&"/"&TEXT(DATE(YEAR(NOW()),C2,1),"mmmm")),("Week"&" "&B2&"/"&TEXT(DATE(YEAR(NOW()),C2,1),"mmmm")))

9. Data
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• Group rows or columns for easy
viewing up to 8 levels.
Group/Ungroup and Subtotals
icons are in Data tab.
• Filter the information you need by
applying filters (Ctrl+Shift+L). Filter
icon can be found in Home tab-
editing menu or in Data tab-Sort &
Filter menu. Blue row numbers
when filters are applied.
• Find or remove duplicates
• Text to columns
• Data Validation to validate input
data and insert drop down lists

10. Pivot tables
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• Insert pivot tables to analyse worksheet data
(will be covered in more detail in Advanced workshop)

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Macros
• You can open the Macros window from the icon on
the right side of View tab or by pressing ALT+F8
• Macro icon can also be found in the Developer tab
(more in next slides of Visual Basic)
Macros help you do quickly repetitive tasks. Macros are sets of instructions
based on actions that you record while you work in your spreadsheet. After you
record a macro, you can use it again as the need arises and they can also have
shortcut keys assigned to them.
(will be covered in more detail in Advanced workshop)

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Visual Basic
Use the combination Alt+F11 to open Visual Basic window or reveal the Developer
tab from the Options to view Visual Basic icon: File  Options  Customize Ribbon
(will be covered in more detail in Advanced workshop)

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Visual Basic
• In the Developer tab you can also find interesting form controls
(combo box, check box, scroll bar and other) 
• You can insert Buttons and apply Code them
• You can combine combo box with the Index function or you can
apply Code to the combo box as well
(will be covered in more detail in Advanced workshop)

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Permission for Sharing / Protecting
In the File tab/ Info menu and Review tab you can setup permissions for sharing your
workbook with others and protecting some or all of of your sheets.

15. Get more help
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- Press F1 or the question mark to load help from Office.com
- Google it
- Online Help (support.office.com)
- If you don’t find the solution yourself you can contact local IT or GSD
Get more online training
- Microsoft Excel 2010 online training courses (link)
Get more training
There will probably be a second training on Microsoft Excel for more advanced
users. We can also work on advanced formulas on the second part of the training

16. Questions
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Have a break and get ready for the second part of the workshop
with more action…