The Digital Group has explored the synergies between Human Resource Management (HRM) and Information Technology (IT) to develop Digital HRMS - a platform that allows an organization to focus on its real asset – the people.

1. Manage Human Resources intelligently!
DIGITAL
HRMS

2. from their ungovernable access to certain data
inconsistent or missing employee information
error prone manual process
geographically dispersed employees
blended workforce
Empowering your workforce with
relevant HR solutions
The Digital Group has explored the synergies between Human Resource Management (HRM) and
Information Technology (IT) to develop Digital HRMS - a platform that allows an organization to
focus on its real asset – the people.
Spanning the entire employee-lifecycle, Digital HRMS follows a modular approach that allows your
HR/Administrator team to effortlessly manage Attendance, Leave, Onboarding, Confirmation,
Appraisal, Separation and Report Generation and much more! It is a comprehensive Human
Resource Management tool that helps you build a strong Employer Brand capable of taking
affirmative actions to drive business growth.
The tool addresses five key challenges that the HR personnel face in today’s agile environment –
Inconsistent or missing employee information
Error prone manual processes
Ungovernable access to certain data
Geographically dispersed employees
Blended workforce

3. Enjoy total control and security
of your data
Information is hosted in a safe environment, monitored 24×7 by world-class professionals.
Server Security
256 bit SSL encryption software – a high-end encryption technology used for encoding.
Data Encryption
Stringent security protocol adhered to while carrying out all updates and data backups.
Security protocol
Quality backup technology and an impenetrable firewall ensures information availability.
Information availability
Systematic backup of data in multiple locations and backup updates through the day.
Multi-layered backup

4. Administrator rights
Dynamic menu and homepage
The tool lets you determine the number of tabs, sub-tabs you wish to have and their sequence.
You can also determine which convenient quick links you wish to display for your employees to
use. The decision to display/hide these quick links is entirely yours.
Flexible workflows
Using this tool, you can create and define workflows for a large number of HR functions. For
instance, you can determine the levels that need to be followed for leave approvals, appraisal
procedures and self-assessment processes, complete with automated notifications
Role-based access
The Managers, HR personnel, Admin team and Employees in your organization can be given
different access rights limited as per their role requirements. New roles can also be created as per
the requirement.
Master tables
The tool gives you the freedom to set up master tables that essentially help store information
related to your Calendar, Holiday lists, Banking partners, Grades/Bands, Office locations,
Separation Master, Templates, Employment types and much more.
Organization set up
Have business units and subsidiary companies spread across the globe? This option lets you add
those details, create and view the organizational structure of your company.
Email templates
You can create an unlimited number of email templates for various notifications like appraisal
initiation, resignation approvals, leave and attendance requests, etc.
User Management
This feature can be used to create new users, disable existing users and set up Windows login
credentials, etc.
Policy documents
Create and store all your company policy documents at one place.
The most important USP of Digital HRMS is the fact that it can be customized. The tool gives the
Administrator complete control and free will to set up the tool as per his/her company’s requirements
and policies.
Here is a list of some of the key features that can be custom-designed:

5. Key Features
Secure login with Emp.
ID and Windows
credentials.
Customizable
dashboard and menu
with alerts.
Modular configuration
for effortless platform
customization.
Dynamic workflows
and role based access
rights.
Seamless integration
with the Access Card
system.
View and record
employment history
options.
Hassle-free report
generation.
Central repository of
employee records.
Addition, modification,
deletion of employee
information as required.
!

6. The most important USP of Digital HRMS is the fact that it can be customized. The tool gives the
Administrator complete control and free will to set up the tool as per his/her company’s requirements
and policies.
Digital HRMS gives your Administrator/HR the provision to configure different leave types and set leave credit and
balance adjustment rules. It also gives the Administrator/HR/Manager the option to apply for leaves on behalf of the
employees. Using this tool, they can also truncate leave and generate Leave/WFH/Attendance regularization related
report, view the leave summary and the history of all employees on one screen. Lastly, an employee self-service UI
gives employees the option to request/cancel/pullback leaves.
Option to set up leave types as per company policy
Modifiable leave balance adjustments
Flexible leave credit rules
Comprehensive leave reports
Simple leave request/cancellation/pullback process
Digital HRMS is your ideal partner when it comes to tracking attendance regularization requests, working hours
completed and holidays. Seamless integration with an organization’s existing access control system, makes attendance
management effortless. Users can schedule a shift while recording all details like min/max work hours, monitoring
frequency and payroll cut-off date. It gives the employees an option to directly send requests such as attendance
regularization and work from home.
Save time with an automated Leave Management system
Monitor productivity with prompt Attendance Management
Seamless integration with the existing Access Control System
Easy Attendance Regularization
Flexible Shift Management
Customizable attendance reports
Do-it-Yourself employee portals
Essential takeaways
Essential takeaways
Cogs in the HR wheel

7. To avoid documentation risks, Digital HRMS has a separate module that streamlines all your onboarding procedures. Users
can directly enter employee details into this web-based portal including their employment history, position, job experience,
qualifications and leaves. Moreover, reduction of paper usage helps save time, improve accuracy, break down barriers
between locations and remote workers and save trees.
Use a clean, paperless Onboarding gateway
Digital HRMS gives organizations a complete freehand to customize performance appraisal forms including determining
the appraisal cycles, rating scales, competencies, goals and KRAs with regards to the employment type and designation
category. Using this tool, users can also set up permissions that determine who gets access to view and edit these
appraisal and confirmation forms. It also provides the access right to Employees/Managers/ Business Unit Heads/ HR/
Administrator to view past appraisal forms.
A unique self-assessment form for performance appraisal
Modifiable appraisal cycles, rating scales, competencies, KRAs & goals
Easy-to-manage permissions to review
Smooth transition from appraisal/confirmation initiation to closure
Linked to the attendance and leave management modules
Devise a customizable Self-Assessment module
Understanding an employee’s potential, training requirements and others factors affecting his/her performance is crucial
in the first few probationary months. To address this important requirement, Digital HRMS has provided a separate
confirmation management module. This feature allows users to custom-design a performance review form for
probationers and allows for seamless transition
Customizable confirmation review templates
Modifiable rating scales
Confirmation period configuration
Easy-to-explore confirmation status – approved, extended, pending or
submitted
Seamless shift from confirmation initiation to closure
Seamless Confirmation management
Environmental issues addressed with minimal paperwork
Addition, modification and deletion of employee details
Employee history easily accessible
Effortless employee transfers
Skill and competency management
Pop-up alerts if incorrect information is fed
Essential takeaways
Essential takeaways
Essential takeaways

8. Streamline your Recruitment Process to find the Best Talent
Ensures the application is only accessible using secure https protocol.
Enables port-based restrictions for access to the platform.
Offers in-built anti-virus software for protection of user data.
Ensures encrypted user credentials using 256-bit AES encryption.
Customized password policy for maintaining security of user accounts.
Ensure Multi-Level Security of Organizational Data
Provision for employees to raise requests for travel & expenses on the platform.
Creation and monitoring of reimbursement requests with ease.
Quick sorting of existing requests.
Provision to define travel type, purpose and date.
Provision to view a list of raised travel requests and their status.
Provision to raise requests for the team.
Quick and detailed reports on the travel and expense requests of employees.
Experience Seamless Management of Travel & Expenses
Creation, approval and allocation of RRS.
Provision for existing employees to refer candidates.
Editing, adding & deleting job postings in a few clicks.
Easy monitoring of candidate and interview status.
Tracking shortlisted candidates for further interview.
Essential takeaways
Essential takeaways
Essential takeaways
Customize the recruitment module of Digital HRMS as per the requirement of your organization by using the recruit-
ment master set-up. An advanced human resource management system, Digital HRMS supports RRS creation, approv-
al and allocation. Users can view job postings and schedule interviews. The platform also allows users to view status
and status graphs of the interview process as well as individual candidates.
Digital HRMS offers the Travel & Expenses module for users to create reimbursement requests and also sort existing
requests with the click of a button. The module also allows creation of expense requests for individuals as well as the
team and also view detailed reports.
The security features offered by Digital HRMS cover every aspect of data security, which includes encryption of user
data, physical security of user data, Controlled access of data to prevent unauthorized access, internal security
controls, and more.

9. The tool gives an employee a stress-free way of recording or pulling back his/her resignation. It has a question builder
which lets users build all types of forms/questionnaires including the Exit Interview feedback forms. From scheduling
the Exit interview and collecting valuable feedback to unmapping the employee, everything can be done at a click of a
button. Users can also configure the workflow for approving/rejecting a resignation. The option to temporarily
reactivate and deactivate an employee is also available.
Avoid delays with a smooth Employee Separation process
Capturing employee information and maintaining records if done manually can be a tedious and a time-consuming
process. Digital HRMS lets the HR/Administrator maintain in-depth employee information including personal, academic
and employment details as required by an organization. To avoid data breach, companies can provide role based
permissions to view/edit employee information. Another unique feature is the bulk information update which allows
users to update multiple employee profiles simultaneously.
Central repository of employee information – personal, academic and employment
Easy search tool to lookup employee information
Time-saving bulk information update feature
Configurable role based access to information
Streamline the employee information management process
Stress-free resignation recording/pullback process
Customizable exit interview surveys
Quick exit interview scheduling and feedback review
Employee unmapping at the click of a button
Dynamic workflows
Temporary disablement/enablement of employees
Quick clearance activity from all the departments
Essential takeaways
Essential takeaways

10. Digital HR is all about making work easy and convenient for your employees. It gives them a single,
uniform platform with access to a plethora of services such as leave, attendance or resignation
management. With a growing number of employees, resolving queries one-on-one can be unmanageable.
Therefore, to raise initial queries, the tool provides employees with an online HR Helpdesk.
The tool also provides access to company surveys, hence, giving employees an opportunity to reach out to
the management with their feedback, suggestions or grievances. Employees can also benefit from value
added features like the wall of fame, holiday lists and the company notice board. Needless to add, each
employee will be provided with uniform login credentials that can be used across all intranet platforms.
Benefits for employees
Quick Glimpse
Smart links with all
important information
at one place
Simple, uncomplicated
User Interface
Easy-to-manage
uniform login credentials
Effortless leave
planning
Right forum for
providing feedback
Enhanced productivity
THE DIGITAL HR ADVANTAGE

11. The nature of the HR functions may change with regards to the size of an organization or the industry it
belongs to. Digital HR thus offers a customizable homepage and menu to incorporate all your unique
requirements. Since an HR team needs to limit access or provide access to certain modules on the basis of
the roles and responsibilities of an employee, Digital HR incorporates a feature that allows you to create
multiple roles and set up role based access rights.
To save your time, effort and money, a provision has been made that allows you to integrate your Active
Directory with the tool. What’s more? You can be more efficient by sending mass emails in an instant. This
is facilitated by modifiable email templates that can be generated using the in-built “Email Builder’. With
Digital HR, routine yet important responsibilities such as runtime report generation and record keeping
get streamlined with options to export reports/records in multiple formats. Employee information can also
be captured, stored, modified and retrieved from a central repository at the click of a button.
Benefits for employers
Core HR values showcased
using a customizable
platform
Easy management of
confidentiality or selective
disclosure of data
Important company
information safeguarded
Lot of time saved using
ready-to-deploy email
templates
Enhanced efficiency using
auto-generated runtime
reports
Easy and faster access to
employee records
Quick Glimpse

12. THE DIGITAL G ROUP INC.
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Princeton Forrestal Village
Princeton NJ 08540 USA
Phone: +1.609.524.2441
Fax: +1.609.228.4844
Email: info@thedigitalgroup.com
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ABOUT US
The Digital Group (T/DG) is a trusted Information Technology partner for businesses
across the globe. Our comprehensive IT services include a full spectrum of Product
Engineering and Development services, Software and Data solutions as well as
Enterprise Information Management solutions that help organizations optimize
productivity, enhance operational capabilities, boost revenues, drive innovations and
fire up time-to-market cycles in a dynamic environment.
With a focus on building long-term client relationships, we provide a range of
services from Concept-To-Complete spanning Product Development, Maintenance,
Support and Operations. Our commitment to innovation coupled with decades of
experience delivering excellence for our customers, vital technology partnerships
and global delivery centers across the US and Asia Pacific, make T/DG an ideal
choice for next-generation initiatives.
T/DG is a CMMi Level 5 ver1.3 Dev and Service Appraised company along with
certifications in ISO 9001:2008, ISO 20000-1:2011, ISO 27001:2013, ISO 22301:2012
and SSAE 16, Type II. For more information, visit www.thedigitalgroup.com
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Last Updated 26-02-2019