Should your ministry use Office 365 of Google Apps or Both? Both offer free software and services for non-profits. Services include website, cloud storage, collaboration, web conferencing, and email. Learn what you are missing, the differences and what is needed to sign-up. We will even talk a bit about security privacy issues.

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The Forum
Engaging Culture for Christ

2. Free software and
services for non-profits
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Office 365 and Google Apps

3. Today’s Discussion Leads
Donald E. Hester
• Third Column Ministries
• Cybersecurity Professional
• Certified Trainer
• Graduate student at Biola
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Enrique Lima
• Independent Consultant
• Cloud SME
• Certified Trainer

4. Non-profit needs
• All non-profits need productivity software
• Word processing, spreadsheets, communications, databases,
etc…
• Most non-profits need basic marketing
• Websites, social media integration, etc…
• Most non-profits need collaborative platforms
• Websites and communications services
• Most non-profits are cost conscience
• More financial resource applied to mission and less to
administrative overhead
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5. The proper use of technology
• Technology should advance your mission
• Technology should not be a hindrance to you mission
• Key requirements for technology
• Reliability
• Accessibility
• Compatibility
• Integrity
• Dynamic
• Secure
• Available
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6. IT Debates (The elephant in the room)
• Open sourced verses closed source
• The debate, which is better? It depends on the situation
• The cost, it depends on TCO, upfront costs verses support costs
• Microsoft vs. Mac or Microsoft vs. Google
• The debate, which is better? It depends on what you want to
accomplish
• Availability of line of business applications
• Manageability
• Both have a place
• Don’t get caught up in the debate.
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7. Cloud, On Prem, Hybrid
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• Cloud
• Primarily everything (services, apps, and data) in the
cloud
• Internet connectivity can be an issue
• On Prem (On-site)
• Primarily everything in-house, your business location
• Single point of failure, back-up
• Hybrid
• Using both cloud and on prem services, apps, and
data
• Best of both worlds

8. Free software and services
• Microsoft and Google
offer free office
productivity apps for
non-profits
• Microsoft Office 365
• Google Apps
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9. Productivity and more
• Microsoft and Google offer more than free office
productivity apps, they offer collaboration,
communication, and web services.
• Such as
• Cloud storage
• Online document shares
• Service and support
• Websites
• Additional YouTube features
• Ad Grants
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10. Sign-up for Office 365
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11. Google Apps sign-up
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12. Google, enroll in other services
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13. Features
• Features are constantly changing, so these features might
change soon
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14. Features: Storage
Google Apps
• Google Drive and Mail
• 30 GB per user
• 100 GB per user/month
$1.99
• 1 TB per user/mouth $9.99
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Office 365
• Email = 50 GB
• Personal Storage One Drive
for Business = 1 TB per user
• SharePoint = 500 MB per
user

15. Google Drive
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16. Office 365 Storage
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17. Features
Google Apps
• Single plan
• Google Docs
• Google Sheets
• Google Slides
• Google Forms
• Google Drawings
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Office 365
• Different plans
• Online versions of Word,
Excel, PowerPoint, Excel
forms, OneNote, Lync,
SharePoint Designer
• Downloadable versions for
$2 or $4.50 /user / month
• Plus Outlook, Publisher,
Access, Infopath

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19. Office for Mac
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20. Collaboration Features
• Real time collaboration
• Both Google and Microsoft support working on
documents simultaneously
• Both allow for chat, audio/video collaboration
• Office 365 gives users integrated instant messaging,
audio/video conferencing with whiteboard capabilities
combined with real-time presence indicators that make it
easy to see when others are online and available.
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21. Security Features
• Both have world class data centers
• Office 365 HIPAA compliant
• Google Apps need to turn of certain services to obtain
HIPAA compliance
• Google Apps no tiered Admin access (all or none), limited
group security
• Office 365 tiered admin access, Active Directory
integration, roles based security model
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22. Browser Compatibility
Google Apps
• Google Chrome – as
expected
• Internet Explorer – some
functionality loss
• Mozilla Firefox – spotty,
often need to clear
browser’s history and
cache
• Safari
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Office 365
• Google Chrome – as
expected
• Internet Explorer – seamless
• Mozilla Firefox – works well
• Safari – some issues with
versions before 3

23. Familiarity
Google Apps
• Proprietary applications
• Not as many people are
familiar with them
• Training may be needed
for users
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Office 365
• Build on the default industry
standard office
applications
• Easy transition
• Office has over 1 billion
users worldwide

24. Fidelity
Google Apps
• Formatting is often
unexpectedly altered
when users switch between
Microsoft Office and
Google Apps
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Office 365
• Formatting remains
consistent when users
switch between Microsoft
Office and Microsoft Office
365

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28. Is there a winner? Yes and No
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29. Google has some other features
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30. Live Streaming for YouTube
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31. Google Forms vs Excel Forms
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35. Summary
• Both have free software and services for non-profits
• Both have productivity applications
• Both have websites
• Both have collaboration communications
• Both have email
• Both have cloud storage
• Recommendation sign up for both,
• use Office 365 for the apps, mail, storage, and lync
• use Google apps for forms, certain websites, etc.
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36. Thank you for participating!
• Register for future sessions
• Suggest future topics
• Be a guest speaker
www.thirdcolumnministries.org/the-forum
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Next Month
What Christians don’t know and Jehovah’s
Witnesses do. Coming out of the shadow of the
watchtower.
Guest Don Nelson
28 October 2014 (2 pm 14:00 Pacific)