This document provides an overview of parliamentary procedure and guidelines for leading effective meetings. It discusses the importance of using parliamentary procedure to structure meetings and ensure members' rights. Key elements that make meetings effective include starting on time, having an agenda and order of business. Common motions that may be used in meetings are also outlined, such as main motions to introduce business, amendments to modify motions, and points of order. Examples are provided to demonstrate how motions work in different scenarios.

1. LEADING AN EFFECTIVE MEETING
INTRODUCTION TO PARLIAMENTARY PROCEDURE

2. OVERVIEW
Importance of Parliamentary Procedure
Key Meeting Items
Key Motions
Scenarios
Wrap Up

3. WHAT DOYOU WANTTO GET OUT OFTHIS?
What issues do you have with meetings?
What would make things easier for you?
What challenges you?
What do you want to walk away with?

4. IMPORTANCE OF PARLIAMENTARY PROCEDURE

5. PARLIAMENTARY PROCEDURE – ROBERTS RULES
Provides the foundation to organizations in
establishing their structure, how business is
to be conducted, and how individuals
interact.

6. BENEFITS OF ROBERTS RULES
1. Provides structure to meetings
2. Ensures individuals rights are protected
3. Removes personalities and agendas

7. MEETINGS

8. CAUSES OF BAD MEETINGS

9. FOUNDATION OF EFFECTIVE MEETINGS
Starting on Time
Having a Plan
Order of Business
Agenda

10. MEETING GUIDELINES
1. Have majority of those present as stated in bylaws
2. Be respectful of others who are speaking, wait until
called on to speak
3. Discussion should focus on topic not individuals

11. MEETING OUTLINE
1. Call to order
2. Opening ceremony (roll call, pledge)
3. Approve previous meeting minutes
4. Officer Reports (Treasurer, VP, etc.)
5. Committee Reports
6. Unfinished Business
7. New Business
8. Announcements
9. Adjournment

12. HOWTO USE ROBERTS RULES FOR MEETINGS
1. Establish meeting rules at the beginning of the year
2. Use terms that everyone understands regularly
3. Focus on keeping the meeting running smoothly and
not caught up on parliamentary procedure
4. Consult the book on major issues

13. MOTIONS

14. MOTIONS
Main motion – to bring business before the chapter
a. Requires a second
b. Debatable
c. Amendable
d. Majority Vote to approve
e. “I move the chapter ____.”

15. MOTIONS
Amendment – modify a current motion
a. Requires a second
b. Debatable
c. Amendable
d. Majority Vote to approve
e. “I move to amend the current motion by
____”
f. Must dispose of this motion before approving
the main motion.

16. MOTIONS
Point of Order– bring attention to a breech of procedure
a. Does not requires a second
b. Is not Debatable
c. Is not Amendable
d. No vote necessary, presiding officer must rule.
e. Can interrupt business at any time.
f. “Point of order.”

17. Lay on the Table – put current motion aside until a later
time
a. Requires a second
b. Debatable
c. Amendable
d. Majority Vote to approve
e. “I move to lay the current motion on the table.”
MOTIONS

18. Division of Assembly– to have a revote counted when
originally taken by voice
a. Does not require a second
b. Is not Debatable
c. Is not Amendable
d. At the request of any one member
e. “Division of Assembly.” or “Division”
MOTIONS

19. SCENARIOS

20. ?
QUESTIONS

21. CONTACT INFORMATION
Trevor Mitchell, CAE
Executive Director of Membership & Technology
ARMA International
@trevm22
www.trevormitchellcae.com
www.linkedin.com/in/trevorsmitchell/

22. THANK YOU
Enjoy the Rest of the Conference!