Anke de Looper & Marten Stavenga (John Benjamins Publishing Company) A new transformative model is needed because conventional Read & Publish agreements do not best serve the needs of libraries and publishers in transforming budgets and revenues, respectively, from subscriptions to Open Access. Nina Schönfelder will present the “smooth transition model”, an advanced model, which is responsive to the progress in the transition. Anke de Looper & Marten Stavenga will present its implementation by a commercial publisher, highly specialized in linguistics. Their transformative agreement offers a gradual shift from subscription-based to publication-based charges for both publisher and libraries. The offer as well as the uptake by libraries will be discussed.

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UKSG 2022
Implementation of the Smooth Transition Model
by John Benjamins Publishing Company
Anke de Looper
Marten Stavenga

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Outline
• Who are we
• Why this model
• Preparation
• Workflow
• Results to date

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Who are we
• Independent family-owned
publishing company
• Specialised in Linguistics
• 88 journals
• 100-120 book titles per year
• www.jbe-platform.com

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Why this model
• Previously only occasionally APCs from individual authors
• Field of Linguistics scarce resources for OA funding for authors
• Our portfolio: sizeable list of relatively small, niche journals
• Small company: limited resources for negotiating “big deals”

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Discovery of the Smooth Transition Model*
• Fits with subscription renewal process
• A good way to work with institutions
• No cap on published OA articles per year
• Built-in offset for participating institutions
• Transparent: single formula for all agreements
• Based on known publication data and subscription data
* Schönfelder, N. (2020). Proposal for a new model of transformative agreements: A smooth transition from subscriptions to APCs.
Discussion Paper, Bielefeld. doi:10.4119/unibi/2939995

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How we adapted the model
• Three-year rolling average of published articles to limit fluctuation
• Still offer institutions the option to pick and choose individual
journals for ‘read access’

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Preparation
• Submission process: where in the process are we able to check
which articles fall under a deal
• Information needed: - submit / accept dates
- corresponding authors
- affiliations (ROR)
• Filter: how do we check
• OA Switchboard: reporting and communication on OA articles

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Workflow
• For authors
• Basic workflow unchanged
• JB checks based on filter
• OA and license information in author proof
• For librarians
• No requirement to approve OA article unless library wished to do so
• Reporting through OA Switchboard or through separate report

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Description of the model how we use it
Example:
• Institution has 20 subscriptions at subscription fees of € 5000
• Institution published across all JB journals on average 5 articles per year
(average of previous three years)
• JB Open Access factor: 3% of all JB journal articles are Open Access
• APC is € 1800
Read fee: € 5000 * (1 – 0.03 ) = € 4850
Publish fee: € 1800 * 5 * 0.03 = € 270
Read & Publish fee: € 5120

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Results to date
• Start in Fall 2020 ‘testing the waters’ (no R&P deals yet)
• First approach of a few selected institutions
• Positive response: 6 signed R&P arrangements for 2021!
• Broader communication and contact with institutions during 2021
• Jisc - our first consortium agreement in 2021 for 2022-2024
• 2022 to date: 30 deals globally for calendar year 2022

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Participating institutions per country to date 2022
Austria
• University of Vienna
Belgium
• KU Leuven
Canada
• University of British Columbia
Germany
• University of Konstanz
• University of Leipzig
• Johannes Gutenberg University
of Mainz
• Philipps-University of Marburg
• University of Duisburg-Essen
• University of Humboldt-Berlin
Ireland
• University College of Dublin
Netherlands
• University of Amsterdam
• Utrecht University
• Fryske Akademy
• Leiden University
• Meertens Institute
• Tilburg University
• University of Groningen
• Radboud University
• Vrije Universiteit Amsterdam
Spain
• Pompeu Fabra University
Sweden
• University of Stockholm
United Kingdom
• Lancaster University
• Aston University
• University of York
• University of Sheffield
• University of Birmingham
• University College of London
• University of St Andrews
• Edge Hill University
• University of Essex
• University of Stirling
Cooperation in the UK with
Jisc consortium

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Agreement with Jisc

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We are not there yet …
We have corresponding authors from 1400 institutions world-wide
2022 to date: 30 deals globally for calendar year 2022
So there is still a way to go!

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Transformation in progress
From funding for:
subscriptions acquisition budget
towards funding for:
articles acquisition budget
Composition of fees changes gradually
as Open Access becomes
more prominent in the offering
0%
20%
40%
60%
80%
100%
Publish fee Read fee
Shift over time as Open Access factor increases

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To round up
• This R&P model is an example of how this could work for a smaller
publisher in the field of HSS
• For authors, institutions and the publisher the model is easy as it uses
current familiar workflows and processes
• Simple, standard model available to all institutions and their authors
• Through this model we aim to contribute to a sustainable future of
Open Access for the authors and institutions we serve

16. Thank you!
Anke de Looper
anke.delooper@benjamins.nl
Marten Stavenga
marten.stavenga@benjamins.nl
https://benjamins.com/content/librarians/oa_info