This talk was given by Brianna Marshall and Ryan Schryver at a joint informational session hosted by the College of Letters & Science Pre-Award Services, the College of Agricultural and Life Sciences, the College of Engineering, and Research and Sponsored Programs.

1. Department of Energy
DMP Requirements
Brianna Marshall & Ryan Schryver
Research Data Services | September 11, 2014

2. Speaking today
Brianna Marshall
Digital Curation Coordinator, General Library System
Co-lead, Research Data Services
Ryan Schryver
Research Data Librarian, Wendt Commons
Co-lead, Research Data Services

3. What is RDS?
• Interdisciplinary group of librarians, researchers, IT staff, and
graduate students
• Data management specialists
• What we do:
o Data management plans – help draft or review
o Consultations – policies, development, best practices
o Training and education
o Referral – local/national/disciplinary resources

4. DOE requirements
for your digital data

5. Overview
• New mandate released February 2013 by the White House Office
of Science and Technology Policy (OSTP)
• All federal agencies with $100M+ in R&D must develop plans to
increase public access to research results and data
• Focus on ROI: new policy intended to “maximize the impact and
accountability of the federal research investment”
• DoE is just the first of many to release its requirements to the
academic community

6. Timeline
PILOT
• Starting October 1, 2014, all FOAs will include DMP
requirement
IMPLEMENTATION
• DMP requirement will likely become DoE policy by
October 1, 2015

7. What is a DMP?
• A data management plan outlines how you will handle
data throughout research process
• States what data will be created and how
• Outlines the plans for sharing and preservation
• Justifies why access or sharing is limited

8. Compliance
• Data management plans (DMPs) are not optional
• Proposals without a DMP may be rejected without
review

9. Compliance
Researchers are expected to abide by the agreed upon
terms of their DMPs.
Short-term → Change in funding (withholding or
adjustment) at the end of each performance period
Long-term → May hurt future funding opportunities

10. Impact on your data
• Publications are (relatively) uncomplicated: PAGES will
point to publications resulting from grant funding
• Data is trickier!
o You must be ready to account for your data from the
start of funding to well beyond funding has ended
o Some data must be publicly accessible
o DoE provides guidelines but they’re often vague

11. Scope
• Any individual or entity that produces data with full or
partial DoE funding must provide access to:
o data displayed in publications resulting from
funding
o data needed to replicate and verify research
• Classified and restricted projects may have different
requirements

12. Scope
• “Not all data need to be shared and preserved. The
costs and benefits of doing so should be considered in
data management planning.” -DoE

13. DMP content
1. Sharing
2. Standards
3. Privacy/Security
4. Accountability
5. Access
6. Preservation

14. 1. Sharing
Identify:
• How you intend to share your data
• Restrictions on who may access the data & conditions
• Any special requirements for data sharing
o Proprietary software needed to access/interpret data
o Licenses for re-use and re-distribution
o Guidance on how to cite data

15. 2. Standards
• Should reflect “relevant standards and community best
practices” for data and metadata.
• What you’re doing now may be “right,” but may need
modification to meet access/validation requirements.
• RDS can work with you to determine these.

16. 3. Privacy / security
• Must explain how personally identifiable, confidential, or
data that could have intellectual property or national
security ramifications will be protected.
• Sensitive data may be exempt from immediate public
access—you still to account for how you’ll share and
preserve it.

17. 4. Accountability
• Detail how sharing and preservation will enable
validation of your results
• “Data sharing should make digital research data
available to and useful for the scientific community,
industry, and the public.”

18. 5. Access
Describe:
• How research-generated data will be shared/preserved.
• How raw and analyzed data will be open, machine-
readable and digitally accessible to the public at time
of work or data’s publication
• Use of community accepted repositories and publicly
accessible databases whenever possible

19. 5. Access
Potential platforms:
• Supplemental data to publication
• Subject-specific data repositories
o Atmospheric Radiation Measurement Data Centers
o Data Explorer for Energy and Science Data
• General data repositories
o Dryad (datadryad.org)
o Figshare (figshare.com)

20. 6. Preservation
Describe:
o Your long-term plan for the data (5-W’s)
o Cost/benefit considerations for preservation after direct
project funding ends
o Whether data will be transferred to another entity
(institutional or community repository)

21. 6. Preservation
Keep in mind:
“DMPs that explicitly or implicitly commit data
management resources at a facility beyond what is
conventionally made available to approved users should
be accompanied by written approval from that
facility” -DoE

22. Writing your DMP
→ https://dmptool.org
Schedule a one-on-one consultation with RDS
http://researchdata.wisc.edu
+ DoE Template (new)

23. Thank you!
Questions?