2. WHY BACK OFFICE?
The shipping industry is amidst challenging times - with reducing demand, increasing competition
and an ever-changing landscape of security & regulatory compliance, shipping companies
must identify opportunities to optimize revenues, reduce costs, improve profitability and
enhance customer experience. Companies can achieve these objectives by outsourcing
certain activities to an experienced back office service provider. This allows the company to
focus on its core business elements while the rest of the business is taken care of by skilled
support personnel
WHY VALAD?
Valad Business solutions help shipping companies to unlock untapped value from their business
operations. We provide customized back office services based on business processes adopted by our
clients. VBS has in-depth marine domain knowledge and rich experience in delivering services to some
of the leading companies in the shipping industry. We assist companies in their core operations including
processes such as Purchasing, Logistics, Analytics and Consulting.
VBS’s strength lies in its team of experienced marine engineers who have an in- depth knowledge of the
marine industry’s business processes. This enables us to achieve a faster efficiency with virtually no learning
curve.
“Many thanks for putting in your efforts. Vessel would not have sailed without this pump”
"Thanks for your prompt response on all matters. Highly appreciate your commitment"
“Valad Plays a key role in deployment of our ISMS software Mespas R5, High quality, high value services,
Business culture, Domain knowledge, skilled workforce and lower costs, all contributed to our decision to
Outsource to Valad.”
KEY DIFFERENTIAL
ADVANTAGES
• Round the clock support
• No Infrastructure and Low overhead cost
• Skilled & Trained man power
• Flexibility and scalability
• Quick knowledge transfer- Ready to start
in minimal time
• Multi-layered Data Security
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Bhavdeep Anand, Fleet Manager, MSC
Varisth Agarwal, Energy Efficiency Engineer
Maersk Tankers Technical Operations
Peter Fah, Managing Director, Mespas AG
3. New Enq. from Client
Selecting suppliers in database
and send RFQ to suppliers
Obtain best quote from supplier
Add markup after discussing
with Globetech
Send quotation to client
Order Received, send OA to client
Send P.O. to supplier
1. Order ready by supplier,
2. Inform client.
3. Ask for destination for freight.
1. After client confirmation, prepare all
necessary paper works for dispatch.
2. Ship the goods.
3. Receive delivery note to client.
Enq. details entered in ERP
Receive invoice from supplier and
freight forwarder and update in ERP
1. Create Invoice to client in ERP
2. Get invoice approved
3. Send invoice to client
Check fund received
from client
Pay to supplier
Close the case in ERP and pass
on to accounts department for
bookkeeping.
For Purchasing and Logistics back office, there can not be a better than
Valad Business Solutions. VBS has more than 10 years of experience
in handling entire process of purchasing from enquiry processing,
order processing to logistics. Using our rich experience, VBS has
optimized its processes to ensure that the right spare part are delivered
at the right place at the right time.
PURCHASING AND LOGISTICS
03
Another advantage with VBS is its reach of suppliers, which covers the
globe. The team at VBS has not only technical knowledge on requested
spare parts, but also procurement expertise, Which help us to source
spare parts of high qulity and at a minimal cost.
Additionally, VBS handles end to end logistics of procured spare parts
including all import export documentation, selecting appropriate freight
forwarders, updating various stake holders on transit status and finally
ensuring that the right spare part reach the right place at the right time.
All these above processes are managed through our custom built ERP
system which can be tailored to suit the requirements of our clients.
4. ANALYTICS AND CONSULTING
Valad Business Solutions Pvt. Ltd.
503 & 504, DS Business Galleria, Kanjurmarg (W), Mumbai - 400078
Office Phone: +91 22 61487600
Sheshadri Nurani : +917738823297 Jay Rajpal : +919004500042
Email: info@avaladbsol.com Web: vvww.valadbsol.com
Representative Offices:
London: Capt Nick Pearson + 44 7900 80 6755
Dubai: Aritra Bhaumik +971 50 400 6225
San Francisco: Damini Satija +115109265310
Analytics: VBS helps its client’s to take appropriate decisions in order to optimize their operations there-
by reducing costs and improving profitability. VBS has capabilities to analyse raw historical data, process
it into meaningful information and finally produce various reports & forecasts which optimizes the client’s
decision-making. Our unique analytical reports cover spare parts consumption, ABC categorization of
spares parts/consumables, optimum machinery maintenance, voyage root analysis and fuel & lumpe oil
consumption etc.
Consulting: With extensive an experience in handling marine PMS, VBS is able to provide high quality
PMS consulting services to our clients. VBS team provides consulting services from selecting appropriate
PMS software to final implementation of the selected PMS on vessels and on shore.
Other Marine IT services Valad Provides
Data Management for shipping
Digitisation and E-conversion
Inventory Management
Contact us
SOME OF OUR ESTEEMED CLIENTS
