6. The way we did it before
• Manual
• Excel spread sheets
• ISBN by ISBN in GT
• 1 hour per 1 batch of 10
titles
• Production turnaround 2,500 titles a
year
• 10 distribution channels
• 2 people in team
Valeria Hodgkinson
7. The way we do it now
Takes 5-10 min per batch up to 1,500 for
newly converted
Takes 5-10 min per batch up to 18,000
titles to be distributed to 40 channels
Annual production turnaround 12,000
Members in team
Valeria Hodgkinson
8. Upload files
and
metadata to
CS
Run
metadata
report (GT
and
database)
Metadata
health
preflight
check
eBooks
arrived to
eBooks
Archive
Simple step by step
Upload to
TFO
To MARC
records
conversion
Valeria Hodgkinson
9. We can do it this way because:
• Clean eBook archive
• Tools for moving content
• Metadata issues being
fixed outside the team
• Using CoreSource
Valeria Hodgkinson
10. What CS does for us:
CONTENT
METADATA
AGGREGATO
RS
Valeria Hodgkinson
11. When it arrives to destination:
• Tailored metadata feed
• Tailored naming convention
• Filtered content
We can access some of
the platforms for better
control
Valeria Hodgkinson
eBook archive to CS: before: manual filling xls spreadsheet from GT, 1 hr for 1 batch 10 titles; plus 2 hours metadata spread sheet. Production turnaround 2500 annually. 2 people in the team, 10 channels? after:Notification (how) so we know that files have been returned from conversion/checked in QA/mobi converted and now ready for distribution. Check metadata – preflight report – second roundPrepare metadata: ONIX from GT and additional metadata from Pricing toolUpload metadata to ftp for CSUse script to pack filesUpload files to ftp for CS + upload files to TFE (then goes to Instituitional customers subscribers of tandfebooks.com )+ upload files to Backstage for MARC records production+ upload files and metadata to eBook store (goes to retail customers) Challenges:Metadata is still in a bad state in GTNo pricing in GTDuplicated format ISBNs are allowed in GTStill some gaps in content Jargon explained: ePUB, WebPDF, Mobipocket/KF8, MARC records, Institutional and retail customers
What CS does: keeps files secure, keep track of versions, store them in order, reports on missing content; sorts and puts at the right place when new arriveskeeps metadata secure, keeps track of versions, stores it in order; reports on missing; sorts and puts at the right place when new arrivesdeals with aggregators – accept and pack orders (check exactly what they want to receive from us); distribute orders when told; recall withdrawn ones, remembers special requests – like text types and BISAC codes to offer only those what are allowed to be sold; keeps track of distributions and history of distributionsChallenges:DAC code integrationRights managementMetadata gapsContent gapsCRC titlesOrphansMp3 content to be uploadedIntegrate with TFEIntegrate with eBookstore
Aggregators to end usersEach of them receives a tailored metadata feed and packed files named as they have been requested to be named;They then process and include in there platform – we can access some (the biggest ones) backstage – check inventories , fix errors etcCustomers will see and access the books
Future:We want this to work even quickerEven more seemlessInclude print filesIntegrate into front list production