1. LADOTD Video Conference

2. Video Conferencing Applications
• Meetings
• Distance Learning
• Group Projects
• Telemedicine
• Judicial & Legal Applications
• Emergency Response
• Surveillance & Security
• Home Office

3. Workshop Outline
1. Statewide VTC System Summary
2. How to make a point-to-point call
3. How to make a multipoint call
4. Best Practices and Etiquette
5. Questions & Answers

4. Statewide VTC Diagram

5. Software Generated System Report

6. Statewide Video Conference
History
Phase 1 (June 2004) Phase 2 (June 2005) Phase 3 (June 2006)
District 02 District 04 HQ ANNEX North
District 03 District 05 HQ ANNEX South
District 07 District 08 6 portable units
District 61 District 58
District 62 2 portable units
Traffic Services (S45) Gatekeeper
LTRC Border Controller
DOTD HQ (5 Units)
MCU
*Fully Operational in June 2005
*All Systems are IP based
*On August 31, 2005, two days after Hurricane Katrina, HQ was able to
video conference with Hammond and Bridge City district office.

7. Local VTC Capabilities
PTP Multipoint Traversal Calls Multimedia
Allows users to Multipoint Control Bordercontroller Multimedia
dial up any Unit (MCU) is allows calls to equipment are
endpoint on the capable of endpoints outside available in all the
DOTD network connecting up to 3 of the DOTD conference room
through IP simultaneous network to VTC and class room
address or E.164 conferences with endpoints systems such as
Alias. The up to 16 sites. anywhere in the projector,
coporate world. DVD/VCR player,
directory is also document camera
available so and audio
users can dial up amplifier with
sites by selecting speakers.
site names.

8. Video Conference Security
Secure ConferenceTF provides embedded
encryption for both Point-to-Point and MultiSite
call and ensures both privacy and security.
Multipoint
The system is delivered with integrated
Expressway™ firewall traversal technology.
When used together with a TANDBERG Border
Controller it enables:
Secure and seamless traversal of ANY firewall.
No missing features when traversing the firewall
– works with H.264, MPEG4 audio, encryption.
H.460.18 and H.460.19 ITU Standardized
firewall traversal, support.

9. VTC Call Administration
Multipoint Control Unit (MCU)
• Support ISDN and IP networks at call rates up to 2Mbps
• Multiple simultaneous conferences
• Up to 16 Video sites and 16 telephony calls
• Encryption
• Layout control
• Duo Video
• Web-Interface Control
• Password protection feature

10. VTC Call Administration
Gatekeeper
• Call Control and registration
• Firewall Traversal
• URI Dialing
• Call Policy (ex:call screening, redirection)
• Zone Management

11. VTC Call Administration
Border Controller
• Secure firewall traversal of any firewall or
NAT
• Registration of traversal enabled enpoints

12. Crestron Touch-Panel

13. Touch-panel Main Menu

14. Touch-Panel Sub menu

15. Using the Tandberg 770MXP Remote Control
Use the arrow keys and press OK to navigate
through the menus. The system’s most
commonly used functions are also accessible
directly from the remote control.
The touch-sensitive activation strips are
installed on left and right side of the remote to
allow users to wake up/activate the system
without pressing any buttons.
The reach of the remote control signal is 20
meters (65 ft).

16. Using the Tandberg 770MXP Remote Control

17. Using the Tandberg 770MXP Remote Control
1. Mic Off turns your microphone on and
off.
2. Arrow keys are used for navigation in
the menu and for moving the camera*
when the menu is hidden.
3. Volume + and – adjusts the Codec
volume only and not the monitor's
Volume.

18. Using the Tandberg 770MXP Remote Control
4. The Layout key toggles between full
screen and different display layouts.
5. Cancel takes you back one step in
the menu system. Use Cancel to delete
characters in an input field. Press and
hold the Cancel key for 1 second to
close the menu.
6. Press the Call key to place a call.

19. Using the Tandberg 770MXP Remote Control
7. Camera presets define specific camera
positions. Move the camera to the
desired position and press and hold a
number key for 1 second to save the
current camera position to that number
key. To activate a preset whilst in a call,
simply press and release that number
key.
8. Snapshot takes a snapshot of your video
only while you are in a call.
9. The Presentation key switches to a
predefined presentation source. If the
Presentation key is held down for 1
second then the Presentation video
sources menu will appear.

20. Using the Tandberg 770MXP Remote Control
10. Press OK/Menu to show the menu and
to select menu items.
11. Use Zoom + and – to zoom the camera
in and out.*
12. Selfview displays your outgoing video.
Press Selfview again to turn selfview off,
13. Use the Phone Book to store and recall
video contacts for easy placement of
calls.

21. Using the Tandberg 770MXP Remote Control
14. Use the red End Call key to end the
current call. Pressing this key when not
in a call will place the system in Standby
Mode.
15. Number/Letter keys function in the same
manner as with a mobile or cellular
phone.
16. Press Touch tones when you are in a
call and need to dial extension numbers
etc. (instead of presets). Press the
OK/Menu button to exit Touch Tones.

22. The 770MXP welcome Screen

23. Tandberg Classic EP Remote

24. Classic EP Welcome Screen
After the system has performed a self-test routine, product logo and a
‘Welcome’ menu will be displayed on the monitor. This menu should
provide you with the most important system information. The three color-
coded commands shown correspond with the Quick keys on the remote
control. This means that to make a call, you can press the green quick-
key.

25. On-Screen Indicators

26. On-Screen Indicators

27. How to make a PTP call?
Step 1 Step 2 Step 3
Turn on system Select Video Select the name of
using the touch Conference tab in the site and press
panel. This will the main menu and the dial button
activate the screen, activate phone
projector, and the book or press
Tandberg codec phonebook button
on Tandberg
Remote

28. Troubleshoot a PTP Call
Common technical issues you might experience :
• System does not connect
• No video
• No audio
• No welcome screen
• Not registered to gatekeeper
• Link Down
• No power

29. How to make a multipoint call?
District X
Remote Site
District Y
You
District Z
Head Quarter
2 Ways to make a multipoint call

30. 1. Schedule a meeting through an administrator
Administrator
District Y District X
District Z
MCU
YOU
H.Q.
Remote *Reserve VTC
conference rooms in
advance for the
designated sites

31. LADOTD VTC Contacts
Schedule
Contact
District Phone at DOTD Schedule Contact
Section Site Site Schedule Contact Name Number PSTN Number
02 Conference Room 02176 Nancy Atkins 02131 504-437-3131
03 Training Center (Mobile) 03180 Virginia Hebert 03100 337-262-6100
04 Conference Room 04393 Linda O'Neal 04332 318-549-8332
05 Conference Room 05181 Lawana Lightsey 05131 318-342-0181
07 Conference Room 07150 Michelle Jackson 07132 337-437-9131
08 Conference Room 08176 Lana Durham 08133 318-561-5131
45 Conference Room 45148 Betty Griffith 45131 225-935-0131
58 Conference Room 58147 Kenneth Morris 58106 318-412-3131
61 Conference Room 61176 Linda Dunn 61131 225-231-4131
62 Training Center None Kathy Lamonica 62131 985-375-0131
HQ Conf. Room, 3rd Floor Diedra Hill 31200 225-379-1200
HQ Conf. Room, 5th Floor 31526 Carmel Dysart 31532 225-379-1532
HQ Classroom, 3rd Floor Stacey Brown 31279 225-379-1200
HQ Classroom, IT (EOC) Cookie Dauphine 31603 225-379-1603
HQ Auditorium None Diedra Hill 31200 225-379-1200
HQ Tandberg-1000 Varies Jamie Glynn 31530 225-379-1130
LTRC Conference Room 09195 David Jumper 09119 225-767-9119

32. 2. Using Virtual Conference Rooms
Virtual Conference Room/MCU
Virtual Conference 1: 33711
Virtual Conference 2: 33712
Endpoint Endpoint Endpoint Endpoint
This type of call setup does not require scheduling, but endpoints will not be able
to control conference settings and there is a possibility of interrupting someone
else’s meeting

33. Best Practices and Etiquette
• Always show up 15-30 minutes before a call
• Proper light and camera settings
• Testing, testing, 1,2,3…..
• Leaving well enough alone
• Identify yourself
• Are you still with me?
• Talking out of turn…..
• Be on time, pay attention, and make sure
everyone has the same information going into
the meeting.

34. Questions?