1. VINOD CHANDRAN
(C) +974-30256509 | vinod.chandran1987@gmail.com
 https://www.linkedin.com/in/vinod-chandran-93a20264?trk=hp-identity-name
Professional summary
Self-starter with experience in Engineering Consultancy and other field of business. Flexible and adaptable to changing
organizational needs and willing to be assigned anywhere. Highly motivated office administrative professional with
exceptional organizational skill and has very methodical approach to responsibilities, with exemplary abilities in managing
multiple demands simultaneously. Computer literate in MS Office, MS Excel, Internet E-Mail, Outlook; Operates Fax,
Scanning and Copying Machines. Had experience working with different nationalities of Engineers and Managers.
Skills
 Data management
 Documentation expertise
 Clerical support
 Clear oral/written communication
 Team building
 Excellent multi-taskingability
 Friendly nature
 High accuracy
 Organizational skills
References
REFERENCES AVAILABLE ON REQUEST
Work history
DOCUMENT CONTROLLER Dec 2014 - Current
Waseef Facility Management Doha, Qatar
Waseef Asset Facility Management Company Barwa Village Doha Qatar PO Box 28888.
QR 6.5 billion-Barwa Commercial Avenue Project, Doha, Qatar
 Responsible for the tracking of all documents (and that may well include inspection requests, drawings, etc.) on various
disciplines: Structural, Infrastructure, Architectural, Mechanical, Electrical, and Plumbing.
 Processes vital records in all media forms, including scanning of records.
 Maintains these records/files according to specification for easy retrieval of document information (electronic & hard
copies).
 Generates electronic/hardcopy reports as needed by the project or management.
 Receives incoming documents on time and distributing to appropriate personnel as well as encodes/registers
documents in MS Excel format, expedites review, signature approval, and release of project documents.
 Maintains a standard system of project filing (both manual and computerized), enabling easy reference of all project
letters/documents instantly.
 Adhering to and enforcing company policies and procedures related to document control.
 Reviewing and proofreading documents for consistency in document formats and system concerns.
 Maintains a library of reference documents.
 Circulating received documents to the various concerned individuals in a timely manner Sending copies of all relevant
documents to the main office copying the various parties as requested by the OD or other members of the top
management Prepare email drafts, reply, follow-up to emails as per advice.

2. Senior Associate-Administration July 22nd 2013 to July 23rd 2014
Revenuemed India Pvt Ltd
 Facility round up after reaching office on a daily basis Instruct the housekeeping staff to keep the office premises clean
Booking conference room as per the schedule of the client visit Preparing reports on MIS and all other activities on daily
basis to check the invoices received form the different travels and verifying it with the exact tripsheet.
 Sending the verified tripsheet to the accounts department after tallying it with the cost per km sheet.
 To purchase the office essentials as per the stock requirement to send the updated shift list along with the Route No's.
 To resolve the queries raised by employees via Revhelp Ticketing System.
 To update the task assigned by the Manager on monthly basis through Revtrack System to check for the food and
travel arrangement for clients as and when required.
 To check physically the pantry stocks and send the updated report to the Facility manager on daily basis.
 To send the Facility Check Report to the Manager within 1 hour of shift login.
 To send the day end report to the Facility Manager of the overall activities performed.
 Arrange Route Planning And Scheduling(for 850 Employees in all 3 Shifts) Saturday And Sunday transportation shift list
Scheduling Final transportation shift list scheduling Managing three transport vendors Carry out inspection of vehicles
Document Verification of Driver's Distance Verification of trip sheets bimonthly Transportation data uploading in
Revtrack bimonthly Stationary Register Management Goods inventory Register management Routine check of all three
Facilities Maintain UPS service Report Medicine Box Updation Collecting locker keys from Resigned/Long leave
Completing the exit clearance for employees Arranging 12 hr transportation for employees Collecting feedback from last
dropped lady employees both in the 12hr transportation as well as Evening drop Follow up with Vendor for any material
purchase as per ticket raised Monthly updation of Wall mounted fans check report Providing with stationaries to the
employees as per ticket raised Getting sign in NDA document for each new joinee joined in Security/Housekeeping
Checking all the register's placed in Security Desk Checking for any fault with the assets in facility and rectifying the
same by informing the vendor Arranging food to US visitor's when required.
Secretary to CEO Mar 2013 - Jun 2013
MauzanCo.LLC Al Ain
 Responsible for providing secretarial and administrative support to the Operational Manager/ Perform confidential/
private secretarial functions, composing reports, scheduling and organizing meetings, travel, handling confidential
information, and working ongoing projects, need to handle client’s files and follow ups.
 To work closely with senior management, and will also liaising with different offices, suppliers, v.i.p customers;
therefore, excellent English communication skills are mandatory.
 Arrange all travel related issues for Managers with the co-ordination of Admin Manager.
 Maintain all business card and contact information.
 Take care of all expenses reimbursements for Manager Organize all tasks for the Manager on the daily basis and
remind Managers tasks Professional filing for all the files related to work as needed, attend meetings with the
management and record Minutes of Meetings accordingly.
 Communicate with external contact through phone calls and E-mails to properly handle direction of business relations.
 Follow through meeting arrangements as needed.
 Screen and answer calls and E-mails.
 Welcome visitors and inform the managers accordingly Maintain a pleasant appearance CMC Limited, A Tata Enterprise
KSCARD Building Kochi-20 Admin Execuitve (Jan 16th 2012 to Jan15th 2013) Project Name
Admin Executive Feb 6th
2011 – Nov 23rd
2011
Revenuemed India Pvt Ltd
 Facility round up after reaching office on a daily basis
 Instruct the housekeeping staff to keep the office premises clean
 Booking conference room as per the schedule of the client visit
 Preparing reports on MIS and all other activities on daily basis
 To check the invoices received form the different travels and verifying it with the exact trip sheet.

3.  Sending the verified tripsheet to the accounts department after tallying it with the cost per km sheet.
 To purchase the office essentials as per the stock requirement
 To resolve the queries raised by employees via Ticketing System.
Admin and HR Executive Feb 2009 - Jun 2010
Oracle India Pvt Ltd Madhapur
 Honoring and replying the queries raised by employees on facilities function Supervising Housekeeping and general
maintenance of premises Preparing reports on MIS and all other activities on daily basis Overall monitoring Courier and
Internal Mail Management.
 Checking invoices and sending them for further processing.
 Looking after building maintenance, electrical, electronic and telecommunication equipment's.
 Maintain guest house accommodation for Oracle users and attend their queries.
 Generating reports on Consumption of food, pantry stocks, stationery and EPABX compiling and forwarding to the
concerned department.
 Responsible for Front desk management
Education
Bachelor of Science: Physics 2008
Kerala University
Class XII,Science Group 2005
Govt Model School,A & N Islands,CBSE
Class X,CBSE 2003
Govt Model School,A & N Islands,CBSE
Post Graduate Diploma In Human Resource Management 2010
Pune University
Interests
 Energy - Passion for Excellence, Enthusiasm, Stretch, Energizing Others - Open to Ideas, Diversity, Edge -
Focused, Positive Result - Oriented, Aggressive Goals, Self Confidence to Empower Execution - Accountability &
Commitment to Complete Specific Projects successfully and the motivation to achieve results and accomplish
goals. Know the value of sharing knowledge and have always enjoyed a Constructive and effective relationship.
Work well as a self-managed individual and as a Team Member Extra Curricular Actively took part in Community
Services, Health Checkup Camps, Tsunami Relief Operations and afforestation Drives. Raising Funds for the Under
Privileged Children of the Society for Education & Health
Additional information
 Attributes Energy - Passion for Excellence, Enthusiasm, Stretch, Energizing Others - Open to Ideas, Diversity, Edge
- Focused, Positive Result - Oriented, Aggressive Goals, Self Confidence to Empower Execution - Accountability &
Commitment to Complete Specific Projects successfully and the motivation to achieve results and accomplish
goals. Know the value of sharing knowledge and have always enjoyed a Constructive and effective relationship.
Work well as a self-managed individual and as a Team Member Extra Curricular Actively took part in Community
Services, Health Checkup Camps, Tsunami Relief Operations and afforestation Drives. Raising Funds for the Under
Privileged Children of the Society for Education & Health