Planning/Monitoring /Evaluation

1. Presentation
on
Planning, Monitoring & Evaluation
(PME)
By: Dhital B. N
24th May, 2015-Sunday

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3. Planning ?
• Process of setting goals
• Developing strategies
• Outlining the
implementation
• Arrangement &
allocation of resources
“Failing to Plan is
Planning to Fail”
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4. Monitoring?
• Process of keeping a
watch on the progress of
project.
• Process of obtaining
regular feedback on the
progress being made
towards achieving their
goals and objective.
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5. Monitoring Cont.…
What Monitoring is? Continuous review of project
progress
Why Monitoring? Analyze current situation,
Identify issues & solution,
Keep project on time schedule,
Measures progress against
outputs,
Take corrective action
When Monitoring? Continuous at every phase of
cycle
How Monitor? Field Visits, Records, Reports,
Interview, FGD
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6. Evaluation?
• Assessment of impact of
project.
• Find the gap between what
is estimated and what is
achieved.
• Explore questions like:
 Is project successful at
achieving its outcomes?
 Is project contributing to its
ultimate goal?
“Monitoring is necessary but
not sufficient for evaluation.”
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7. Learning & Accountability
• Learning is ongoing process during project
cycle.
• Helps to improve results from existing
programs.
• Enhances the capacity of organization &
individuals.
• Helps to improve formulation of future
programs and projects
• “Learn from successes & failure of each
program & Project”.
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8. Accountability
• Can the information from the M&E entities be
provided to decision makers and their relevant
stakeholders in a timely manner to enable
evidence based decision makings.
• Good PME – RBM
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Be Accountable, Better
Manage Risks & Learn from
Experiences
Better Performance
& Good Result

9. M/E of women empowerment project:
Informal microenterprises training program for
poor & marginalized women
Outputs (Monitoring)
Tangible products or services
No. of women groups created
No. of women participated in each
group
Activities (Monitoring)
Action taken to implement project
intervention
No. of staff involved in that
community
No. of training session organized
Goals (Evaluation)
Are the project outcomes contributing
to a larger impact within target
communities
% of families who sustain life with
their own income
Decreased % of poverty
Increased % of literacy rate
Outcomes (Evaluation)
Are the project outputs resulting from
the desired project outcomes
% of families adopting improved
living standard
% of reduction in dependencies
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10. Sample M/E Plan
Hierarchy
Indicators
Defn.ofkeyterms
Inf.needed
Sourcesofdata
Methodsofdata
collection
Whocollects
Frequencyofdata
collection
Users
Goal
Outcomes
Outputs
Activities
Input
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11. Data Collection & Analysis
• Prior to project start
– Baseline data: at an absolute minimum baseline
data are required on each outcome indicator and
results indicator.
• During the course of the project
– Data on implementation, physical and financial
progress.
• At critical junctures and project completion
– Data for assessing achievements and impacts.
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12. Data Analysis
1. Raw Data (From
Interviews, FGDs,
observations, Secondary
Sources)
2. Editing (For Overcoming
Errors)
3. Coding
4. Analysis
5. Statistical Logically
6. Presentation
7. Tables/Diagrams/Graphs
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13. Measuring Results
• Defined as describable or measurable
development change resulting from cause and
effect relationship.
• Measures of progress against impact,
outcomes, outputs and activities.
• Effectiveness, Relevance, Efficient and
Sustainability of the overall project.
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14. Reporting
Target Group Stage of Project
Cycle
Appropriate Format
Board Interim, Based on
monitoring analysis
Evaluation
Written report
Written report, verbal presentation from
evaluation team
Management
Team
Written Report
Discussed at management team meeting
Staff Written and Verbal
Beneficiaries Verbal backed up by summarized
document, charts, tables, audio visuals
etc.
Donors Summarized written report in prescribed
format
Wider
Development
Community
Journal
Articles/Seminars/Conferences/Websites
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15. Thanks!
Any Comments & Queries are Highly Welcomed
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