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Similar a Word 2007: Tips, Trick, and New Features (7)
Word 2007: Tips, Trick, and New Features
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©2007 Olin Library Arc Page 2 of 13
Revised 9.10.2007
New Documents, Opening, Saving, Printing, Exiting
The Office Logo Button
All the most important basic functions that used to be under the File menu in Office 2003
have been moved to the Office Logo Button in Office 2007. To gain access to New
Document, Open, Save, Print, and Exit Word simply click on the Office Logo and a drop
down menu will appear.
PLEASE NOTE: Double clicking the Office logo will close the program and if you accidentally
hit “No” when the prompt asks you if you want to save your work you will lose all
unsaved changes to the document.
Converting Documents to Word 2007 Format
When you open a document created in a previous version of
Word “Compatibility Mode” is turned on. Although you will
be able to Open, Edit, and Save this file in Word 2007, you will
not be able to use any of the new features of Word 2007 until
you convert the .doc file to a .docx file.
To Convert the .doc to .docx
1. Click on the Office Logo Button
2. Click on Convert
3. Click the “OK” button when the Dialog Box appears
Saving for Compatibility with Word 97‐2003
IMPORTANT NOTE: The new Office 2007 programs all have new file formats that are not backwards
compatible with the Office 2003 programs. You will be able to open Office 2003 files in the 2007
programs and you can save files in a “97‐2003” format that is compatible, but files saved in the 2007
file format will not open in Office 2003 without first being converted. Please be mindful of this when
saving.
To Save for Compatibility
First Run the Compatibility Checker
1. Click on the Office Logo Button
2. Select: “Prepare > Run Compatibility Checker”
3. A dialog box will appear displaying any
compatibility issues.
4. Click “OK” in the dialog box, and then address
any compatibility issues.
Then Save the File
1. Click on the Office Logo Button
2. Select: “Save As > Word 97‐2003 Document”
3. Type in the File Name
4. Click “Save”
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©2007 Olin Library Arc Page 3 of 13
Revised 9.10.2007
Home: Fonts, Alignment, Spacing, Styles, Editing
The Home tab contains all the controls for Fonts, Alignment, Spacing, Styles and Editing. If you cannot
seem to find a specific control relating to one of these topics on the ribbon it will most likely be in a pop‐
out box that you can access by clicking on the small arrow in the bottom left corner of each box.
The Font Group
In Word 2007 the default font settings have changed from Times
New Roman 12pt font to Calibri (Body) 11pt font. However, all
the standard tools for modifying text have remained much the
same and can be found in the “Font” group on the Home tab of
the ribbon
Adding Emphasis To Text
There are a number of simple ways to add emphasis to your text in
Word 2007, beyond the basic Bold, Italic, and Underline tools.
Enclose Characters Tool:
Encloses Character in a Shape
1. Click the Enclose Character Button (Button 1.)
2. Select whether you want it to Shrink the text or Enlarge the
Symbol
3. Select the shape you want to enclose the character in
4. Click “OK” to exit the dialogue box
Character Border Tool
Encloses Text in a Box
1. Highlight text you want to surround with a border
2. Click on the Character Border Button (Button 2.)
Other Effects
Superscript, Subscript, Strikethrough, Shadow, etc.
1. Click on the pop‐out button (Button 3.) in the Font group of the home Tab
2. Check the boxes of any effects you wish to add in the Effects group in the Font dialogue box
3. Click “OK” to exit the dialogue box
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Revised 9.10.2007
Insert: Pictures, Tables, Page Numbers, Headers/Footers, etc.
The Insert tab contains all the controls for inserting Pictures, Clip Art, Tables, Equations, Cover Pages, and
Links, as well as Headers/Footers and Page Numbers. If you cannot seem to find a specific control relating
to one of these topics on the ribbon it will most likely be in a pop‐out box that you can access by clicking on
the small arrow in the bottom left corner of each box.
Inserting and Modifying Tables
In Word 2007 the basic controls for working with and modifying
tables have remained much the same despite having been moved a
bit. However, there are a number of more advanced tools for
modifying tables and table styles that we will not cover here.
Inserting a Table
1. Click on the “Table” button on the ribbon.
2. Option A: Select the number of rows and columns using the
grid provided in the dropdown menu
Option B: Click on “Insert Table” and enter them into the
resulting dialog box
Option C: Click on “Draw Table” and use the drawing tool to
manually draw the table
Option D: Scroll over “Quick Tables” and select one of the
preformatted table styles supplied by Word
Modifying the Design and Layout of a Table
Word 2007 offers a number of ways to modify the look and layout of your table. These controls can be
found in the “Design” and “Layout” tabs on the ribbon under the “Table Tools” Label. If you do not see
these tools on the ribbon then make sure the table you wish to edit is not selected.
Changing the Design of a Table
1. Click on the “Design” tab on the ribbon
2. Check the “Table Style Options” that you wish to apply to the table
3. Select a style from the “Table Styles” group
4. Make any further adjustments to the table using the other tools
provided
Changing the Layout of a Table
1. Click on the “Layout” tab on the ribbon
2. Use the wide array of buttons provided on the ribbon to edit the cells and text alignment and
orientation.
3. Click on the pop‐out button on any of the groups to access a dialogue box with further controls.
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©2007 Olin Library Arc Page 6 of 13
Revised 9.10.2007
Inserting Illustrations
In Word 2007 controls for inserting and manipulating image
files and other kinds of illustrations have been greatly
improved. After inserting either a Table or a Picture into your
word document extra tabs on the end of the ribbon will appear
to give you access to tools specific to those items.
Pictures & Clip Art
Both pictures and clip art can be manipulated using the “Picture Tools>Format” Tab and thus will be
discussed together in this section as if they were one, with the exception of inserting them into the
document.
Inserting a Picture
1. Click on the “Picture” button in the
“Illustrations” group
2. A dialog box will open, locate your image
file and select it
3. Click the “Insert” button
Inserting Clip Art
1. Click on the “Clip Art” button in the
“Illustrations group
2. The Clip Art bar will open on the right side
of the page
3. Enter a search keyword into the “Search
for:” section and then define your search
parameters with the drop down menus
4. Click the “Go” button
5. Scroll through the results and double click
on any images you wish to insert into the
document
Manipulating Pictures and Clip Art
The “Picture Tools>Format” tab contains all the controls for manipulating pictures and clip art within
Word 2007. There are too many possible tools and combinations to explain them all here, but we will try
and cover a few of the most important tools briefly. Feel free to explore the rest of them on your own
and remember: everything can be undone.
Adjusting Image Attributes
Within the “Adjust” group of the “Format” tab are a number of tools for directly manipulating basic
aspects of the image such as brightness, contrast, color, etc. All of these are fairly straight forward,
but it is important to note that you can often refine the control of them by selecting “Picture
Corrections Options…” from the drop down menu of the “Brightness” and “Contrast.”
Styles, Effects, Image Shapes
Within the “Picture Styles” group of the “Format” tab are a number of tools for adding extra
panache to your images both styles and effects primarily effect the borders of the images, however
image shapes mask of portions of the image leaving only the portion within the shape visible.
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©2007 Olin Library Arc Page 10 of 13
Revised 9.10.2007
Page Layout: Themes, Page Margins, Orientaion, Columns, Spacing, etc.
The Page Layout tab contains all the controls for setting Themes, Page Margins, Page Orientation,
Columns, and Indentation and Spacing Settings. If you cannot seem to find a specific control relating to
one of these topics on the ribbon it will most likely be in a pop‐out box that you can access by clicking on
the small arrow in the bottom left corner of each box.
Page Setup
The Page Setup group on the Page Layout tab of the ribbon contains
all the important controls for the universal attributes of the
document such as orientation, margins, etc. It is important to note
that the default margins have changed from the 2003 standard but
can be quickly set back.
To Set the Margins Back to the 2003 Default
1. Click the “Margins” button in the “Page Setup” group
2. Select “Office 2003 Default” From the drop down menu
Reference: Citations, Footnotes, Endnotes, Table of Contents, etc.
The Reference tab on the ribbon contains most of the functions specific to academic papers such as
Citations, Footnotes, Endnotes, Table of Contents, and Captions. If you cannot seem to find a specific
control relating to one of these topics on the ribbon it will most likely be in a pop‐out box that you can
access by clicking on the small arrow in the bottom left corner of each box.
Table of Contents
The tools for creating Tables of Content in Word 2007 can seem rather
tricky if you don’t know what you’re doing. This is because Word 2007
does not just offer preformatted tables that you manually enter content
into, but rather tries to auto create a table for you based on the
different styles of headings you have used throughout the document.
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©2007 Olin Library Arc Page 13 of 13
Revised 9.10.2007
Other Noteworthy Things and Conclusion
Although this Class Guide has covered most of the important tools in Word 2007 it comes far from
covering everything within the program. As you may have already noticed, this class has only addressed
the first four tabs on the ribbon: Home, Insert, Page Layout, and References. This is not because there is
nothing worth knowing on the other three tabs, but rather that they either seemed less crucial to
average student use or are so straight forward they require no explanation. However, there are a couple
of things worth pointing out…
Spelling & Grammar Check
The Spelling & Grammar Check tool, like all of the other review tools, has been moved onto the Review
tab of the ribbon and functions much in the same way as it always has.
Document Views & Print Preview
All the tools for altering the way you view your document have been moved onto the View tab of the
ribbon, however this is not how you access Print Preview. Print Preview can be found in the Office Logo
Button menu, under the Print option or can be added to the Quick Access Toolbar.
Undo & Redo
Undo & Redo can both be found on the Quick Access Toolbar, however knowing the hotkeys for them
will make working in any application much more efficient so it is worth putting in the effort.
Undo Ctrl+Z
Redo Ctrl+Y