spark knlkn

1. NIC Kerala State Centre SPARK-User Manual Page 1 of 4
NIC-KLSC-ASG4-SPARK-UM Version 2.0 Release: 10th
June 2012
2. Product Features
This web based package will be implemented in a central web server and will
have a centralized database for the entire payroll and personnel information related
activities of the employees of Government of Kerala. Each department will be
connecting to the central SPARK server using a web browser for doing their
personnel and payroll processing activities. The reports will be generated in pdf
formats and can be downloaded to local client.
A centralized integrated computerized personnel and payroll information
system will help the government to get details of any employee immediately,
achieve highest level of transparency in dealing with the employees, more
consistent application of rules etc. On the payroll side, accurate and automatic
payroll processing is facilitated. It also ensures that the rules and regulations are
uniformly applied to all employees thereby avoiding complaints and thereby
achieving better employee relations.
The system has been developed with a view to cater to the Administration,
Payroll and Accounts matters of all Government establishments. A centralized
integrated computerized personnel and payroll information system will help the
departments to get details of any employee immediately, achieve highest level of
transparency in dealing with the employees and can have more consistent
application of rules etc. The major features are given below.
 A G2E web based Personnel Administration and accounts software for
Government of Kerala covering 5.25 lakhs employees.
 Permanent Employee Number for all employees
 Digital Signature enabled login.
 Addresses all requirements in Service, salary, Income Tax and Accounts
matters

2. NIC Kerala State Centre SPARK-User Manual Page 2 of 4
NIC-KLSC-ASG4-SPARK-UM Version 2.0 Release: 10th
June 2012
 Centralized database helps in quick decision making and applying rules
and regulations uniformly for all employees
 Activity driven procedure linked data capture.
 All reports in PDF format
 Provision to send alert messages to employees, when payments are
credited.
 Provision to generate Identity Cards
 On-line filing of Property returns for Government and AIS staffs with the
option of filing digitally using Digital Signature Certificate.
 Changes made in one module will be reflected in all related areas of
activity.
 On the payroll side, accurate and automatic payroll processing is
facilitated.
 Rules and regulations are uniformly applied to all employees
 Avoids complaints
 Achieves better employee relations.
The software covers activities in the following areas- System Administration,
Service matters, Salary matters, Income Tax matters and Accounts matters. The
following are the detailed objectives in each area of activity.
 System Administration
 Enrolment of users and assigning permissions
 Maintenance of look-up tables (masters)
 Defining slabs and rates for various entitlements
 Routine system back up
 Locking the employee record after verification by the concerned authority
from futher editing
 Property Returns management module

3. NIC Kerala State Centre SPARK-User Manual Page 3 of 4
NIC-KLSC-ASG4-SPARK-UM Version 2.0 Release: 10th
June 2012
 Service matters
 Permanent employee number to all
 To create and maintain existing information in service books
 Additional information can be collected and entered.
 Procedure linked activity driven updating of routine service matters
 Generates office orders where ever necessary.
 Maintenance of other details like qualifications, awards obtained, trainings
attended, nominee details, family details, departmental tests passed,
disciplinary actions taken, annual property returns, performance reports,
leave account
 Salary matters
 Maintains data dictionary of various rates, slabs etc. with respect to DA, HRA,
CCA, allowances etc
 Provision to define bill types, acquittance types, bank details et of each office
 Initialization of codes and rates in respect of various allowances, deductions
and loan items
 Automatic calculation of basic pay dependent allowances and professional tax
 Monthly Salary processing for all of selected employees bill wise.
 Prepares salary bill inner and outer
 Prepares schedules for all deductions & loans
 Prepares acquittance and individual salary slip
 Salary arrears and DA arrear processing with reports such as bill inner, bill
outer
 Provision to make and other information to employees through web interface.
 Provident fund account information
 On-line Property returns filing by Government and AIS Staff

4. NIC Kerala State Centre SPARK-User Manual Page 4 of 4
NIC-KLSC-ASG4-SPARK-UM Version 2.0 Release: 10th
June 2012
Provision for On-line filing of property returns has been included in SPARK
for both AIS as well as government of Kerala Staffs
 Income Tax matters
 Initializes base tables for Income Tax calculation
 Fixing slabs and rates for calculation
 Updating savings details
 Updating other income earned
 Prepares Due drawn statement
 Income tax calculation and automatic updating in deductions
 For 16 and Form 24 generation – Printable and electronic format
 Accounts matters
 Initialization of base tables, bill details, cheque details
 Updating budget allocation for each head of account
 Bill entry, bill passing and payment through cheque
 Importing salary related bills into accounting module
 Generation of sanction orders, TDS and periodical reports
 On-line queries for monitoring expenses