Introduction to Google Docs (Drive) for teachers.

1. MTEA Presents:
Google Docs
Google Docs
Presented by: Meredith Martin
mmartin@mantuaschools.com
http://www.techforteachers.com

2. To get to Google Docs, log into your mail and click
DOCUMENTS at the top of the screen.

3. Create and Search Sort and
Upload Docs Settings
Document List - items in bold
have been modified since you
Collections last opened them.
The main Google Docs screen.

4. The CREATE button lets you choose your document type. UPLOAD lets you
upload existing documents to your Google Docs.

5. Clicking on CREATE gives you a list of items you can
create.

6. In the UPLOAD menu, you can choose to upload individual
files, or enable the folder upload.

7. Documents:
We'll start by creating a simple document.
•Click the CREATE button.
•Select DOCUMENT.
Your document will open in a new tab.

8. Document Title Comments and
Sharing
File and
Formatting
Menus
Main Document
Your Document screen works just like most word
processors.

9. To give your document a name, click on UNTITLED
DOCUMENT in the top left corner and rename it.

10. NOTES:
• Renaming a document does
NOT make a new copy of it. If
you want to make a copy, go to
FILE --> MAKE A COPY, then
rename it and edit it.
• No need to save: Google Docs saves automatically every few seconds!

11. Click here to
choose if
people you
share with can
share the
document with
others.
Sharing is easy! Just click on the blue SHARE button at the top right, and
enter email addresses of whoever you want to share with.

12. Sharing Notes:
• You can share with multiple people, and remove them
from the share list at any time.
• You can adjust the level of sharing:
o Owner - gives them full powers
o Can Edit - they can edit all parts of the document but not delete it.
o Can Comment - can add comments but NOT edit the document.
o Can View - can see the document but NOT edit or comment.
• Sharing is adjustable by individual.
• Documents shared with you by other people will show up
in your main document list with their name as owner.

13. You will be able to see if anyone you shared with is online
viewing your document.

14. If someone is online viewing your document, you can open a chat window to
discuss the document while you work.

15. You can add comments alongside the document. Highlight what you want to
comment on and right click to select comment, or go to INSERT -->
COMMENT.

16. Click on COMMENTS and choose VIEW COMMENT
STREAM to see all comments. Comments do NOT print!

17. An example of the comment stream.

18. Choose NOTIFICATION SETTINGS on the comments menu to adjust how and
when Google notifies you about comments.

19. Revision History lets you see all revisions to the document,
and revert back to any point.

20. Revisions:
• Go to FILE --> SEE REVISION HISTORY to access revisions.
• You can choose to show more detailed revisions by clicking the button at the bottom.
• You can revert back to any previously saved revision.
• You can see who has made what revisions on a shared document.

21. Go to FILE --> PRINT to print your document. You can
then open to print now, or save to print later.

22. Printing in GDocs:
Printing is a little different in Google Docs. When you click on PRINT, it gives you the option to open it
as a PDF or save it for later. To print, choose OPEN and it will download and open in Acrobat Reader.
You then need to click PRINT one more time to send it to the printer.

23. Downloading & Publishing:
You can also download your documents to your computer so you can open them in other programs.
Simply go to FILE --> DOWNLOAD AS and choose the file type.
You can also choose to publish your document and make it viewable by anyone on the web. Go to
FILE --> PUBLISH TO THE WEB to make your document public online.

24. Moving On:
Now that we have created a document, let's go learn how to organize it, and how to use some of the
home screen tools.
Click back on your GOOGLE DOCS - HOME tab at the top of your browser to return to the home
screen.

25. Use the search box to search for specific documents by
title or keyword.

26. Click on the triangle button at the end of the search menu
to get ADVANCED SEARCH OPTIONS

27. The gear icon lets you adjust your display density and
make changes to your global settings for Docs.

28. On the EDITING tab of the SETTINGS menu, enable the
new presentation editor.

29. The SORT button lets you change how your document list
is sorted. Default is most recent first.

30. Share
Settings
Organize Delete
Preview More
Menu Options
Selecting a document in the list gives you more options.

31. The ORGANIZE menu lets you file your document in
multiple collections.

32. The MORE menu has many options.

33. Next, we'll take a look at Presentations, Spreadsheets, and
Forms!

34. The Presentation editor lets you create slide shows and is
similar to Power Point.

35. The Spreadsheet editor is similar to Excel.

36. Forms let you publish surveys and collect data online. They automatically
populate a spreadsheet with the responses.

37. You can edit any question or add new ones easily. You
can also select the type of question.

38. The ADD ITEM button lets you choose a new question and
type.

39. The web address for your published form is at the bottom
of the screen.

40. An example of a published form.

41. Form data automatically populates a spreadsheet.

42. Form Ideas:
• Make a class survey.
• Create an online quiz. (There are even tools to make them self-grading available!)
• Have students create a survey and graph the results.
• Collect information from parents.
• Share online and get responses from around the world.
• Create class or individual reading logs.

43. The Public Template Gallery has tons of premade
templates you can use!

44. Other Neat Features Under
the File Menu:
• Email Collaborators - send a message to everyone you are sharing your document with.
• Email as Attachment - email your document as an attachment.
• Print Preview - preview your document before downloading or printing. In Presentations, Print
Preview also lets you set up your handouts before printing them.

45. Help! I Need Somebody!
If you get stuck, or want to learn more about Google Docs, there's an extensive HELP section. Just
go to http://docs.google.com/support
for more info!
(Or, just ask me!)