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Project Methodology based on PRINCE2 【Continuous Study】
- 1. Project Methodology based on PRINCE2 Yuko Soma
- 2. PRINCE2 C S Organization Theme 6 Tolerance / Variables 8 Themes 7 Principles 7 Processes Change Theme Quality Theme Risk Theme I P S BS U M PD P C P Business Case Theme Progress Theme Plan Theme QualityBenefits Risk Cost Time Tailoring Theme (SU) Starting up a Project, (IP) Initiating a Project, (DP) Directing a Project, (CS) Controlling a Stage, (MP) Managing Product Delivery, (SB) Managing a Stage Boundary, (CP) Closing a Project Continued Business Justification Learn from Experience Defied Roles and Responsibilities Manage by Stages Manage by Exception Focus on Product Tailoring Scope
- 3. Project TimelineDeliveringManagementDirectionCorp S U I P D P C P M P S B Project Mandate Authorize Project Closure Authorize Work Package C S Stage 1 C S Stage 2 C S Stage 3 S B Execute Work Package Work Package Complete Work Package ・ Quality expectations ・ Capture Previous lessons. ・ “Project Brief” includes Appoint Executive, PM, PM Team Business reason PPD Outline Business Case Project Approach ・ Exception Assessment ・ Highlight Report ・ Maintain Business Case ・ Closure recommend ・ Draft closure notification ・ Assess Business Case ・ End Project Report ・ Lesson Report Initiation Post-ProjectFinal StageDelivery Stages Stage Plan Exception Plan Team Plan Stage Plan Plan Theme Progress Theme ・ Exception Report ・ Checkpoint Report (SU) Starting up a Project, (IP) Initiating a Project, (DP) Directing a Project, (CS) Controlling a Stage, (MP) Managing Product Delivery, (SB) Managing a Stage Boundary, (CP) Closing a Project Project Plan ・ Update Business Case Authorize a Project Authorize a Stage ・ Confirm the benefit ・ Review ConMS Update then replace Escalation ・ Updated PID ・ PBS, mind map ・ Product Flow Diagram ・ Full BC with Planned Cost (budget, Resource) Benefit Review Plan Authorize Initiation Pre-Project ・ Create “PID”
- 4. Management Strategy Organization Theme Communication Management Strategy Configuration Management Strategy Quality Management Strategy Risk Management Strategy ・ CMD includes means and frequency of communication internally and externally, roles and responsibilities, report type (email, printed doc etc.), Project Brief ・ PM creates this in IP stage and it’s reviewed in the SB stage. ・ PM will use ComMS documents template from corporate Change Theme Quality Theme ・ Use Risk Management Strategy documents from corporate ・ Access Proximity (Aug 3, 2015), Response Category (Avoid, Enhance, Reduce, Fallback, Transfer), Risk Status (Active), Risk Category (Financial, Organization, or safety) ・ Impact ($) x Probability (50%) = 1000 $ x 0.5 = Expected Value 500 ・ PM creates RMS ・ Identify -- > Access -- > Plan (How to respond) -- > Implement -- > Communicate Risk Theme ・ “Issue Control” and “Change Control” procedure ・ PM will use ConMS documents template from corporate ・ Project Support updates “Quality Register” with actual to Work Package. ・ ConMS is needed to manage the creation, safekeeping and controlled change to the project’s products. ・ PM submit then PB or change authority approves “Exception Report” with RFC or off- specification, change budget. ・ Create “Project Description” in SU ・ Create “Quality Tolerance” and “Quality File” consists of “Quality Register”, Quality review invitations, quality review results. M P
- 5. Roles and Responsibility Corporate/Programme Manager ・ Set corporate tolerances. Appoint Executive Project Board Customer Supplier Senior User ・ Realize post-project benefits ・ Specify user requirements. Executive ・ Create and verify Business Case ・ Approve BRP ・ Responsible for Business Case ・ Single point of accountability. ・ Appoint Project Manager Project Manager ・ Manage the project on a day to day basis. Assess and update Business Case at the CP ・ Assist Executive to create BC ・ Approve “Exception Plan”, then report it to Project Board Team Manager ・ Configuration Management ・ Admin support for Project Manager ・ Issue “Change Request”. ・ Manage Team Member ・ Create ”Exception Plan” ・ Produce products consistent with PD. Project Assurance ・ Advises the PM ・ Monitors performance Senior Supplier ・ Ensure that products will be delivered as expected (Timeframe, cost) ProjectManagementTeam BU S Verifying the BC, Approve “Exception Plan” then replace “Stage Plan”, Escalate the “Exception Report” to higher management, Accountable for project success or failure. Team MemberTeam Member B = Business, U = User, S = Supplier Change Authority ・ Control change requests and off-specifications. ・ Approve change budget according to level
- 6. Business Case BC includes 1. business reason, 2. business option (Do nothing, do minimum), 3. expected benefits. 4. expected dis- benefits, 5. timescale, 6. cost (Project and maintenance), 7. ROI, 8. major risk Category: Business Strategy Develop Competitive Water Product A. Introduction Develop new high quality mineral water to increase market share to 80% B. Overall Plan 1. Target Customer: Rich elderly consumers, Expensive Italian, French restaurants 2. Benefit: 10% sales increase, 2000 USD / year increase 3. Dis-benefit: Sales has to learn new things. Hire new people for this project. 3. Project Timescale : 6 Months 4. Target date: Oct 1, 2015 C. Business Impact 1. Tolerance: Cost: 10% Timescale : 20 business day delay 2. Market Share 20% increase by Dec. 31, 2015 3. Project Cost: 1000 USD 4. Maintenance Cost: 100 USD/ year 5. ROI : 2000 - (300+500+1000)/1100 = 0.18 for the first year. 2000 - (300+500)/100 = 1992 for the 2nd year. 6. Non Financial Aspect: High quality water increase customer loyalty. D. Risk 1. Water quality degrades due to environmental change: Probability 30% x Impact 1000 USD = 300 USD 2. Import troubles at custom clearance: Probability 50 % x Impact 1000 USD = 500 USD E. Business Option Do minimum F. Recommendations 1. Develop another Business Case for not doing anything and for buying out a competitor to save this project cost. 2. Adding this water’s photo to our New Year calendar advertising the product.
- 7. References Bentley, Colin, PRINCE 2 for Beginners, New York: Routledge, 2015 Management Plaza http://mplaza.pm/ 7