Virtual experiences start before we click 'join' and continue after we hit the 'leave' button. Use the features available to you in Microsoft 365 plan and deliver experiences that are engaging, accessible, safe and inclusive.
This session is for people who already have a working knowledge of Microsoft Teams but want to take things to the next level. If you are running virtual meetings, events, training, webinars and presentations then you will benefit from this session.
Rebecca will take you through practical tips and Microsoft 365 features to use before, during and after and create a truly inclusive experience.
Presented live and online at Microsoft 365 Virtual Marathon in May 2022.
Inclusive Meetings and Events: Create More Engaging Online Experiences with Microsoft Teams
1. Inclusive Meetings and Events: Create More Engaging
Online Experiences with Microsoft Teams
MICROSOFT 365 VIRTUAL MARATHON 2022 MAY, 4 – 6, 2022
REBECCA JACKSON
AVANADE
2. @RebeccaJLJ #M365VM #MSTeams
Rebecca Jackson (she/her/they/them)
Nerd by day,
nerd by night
Senior Consultant
Workplace Advisory,
Avanade
Microsoft MVP,
Office Apps and
Services
Doodler,
sketchnoter, graphic
facilitator
3.
4. Inclusive Meetings
and Events
Create More Engaging Online Experiences
with Microsoft Teams
Rebecca Jackson
Senior Consultant (Workplace Advisory), Avanade
5. @RebeccaJLJ #M365VM #MSTeams
Inclusive Meeting Guidelines
Your support is important for this meeting to be engaging, effective and useful for all participants,
presenters and organisers.
Inclusive meetings
• Be welcoming and respectful
• Be aware of others (online and in rooms)
• Be open to all questions & viewpoints
• Be understanding of differences
• Be friendly and patient
• Be kind and considerate to others
Participant guidance
• Use reactions 👍💖👏😆😲
• Use chat for questions
• Questions in chat to be prefaced with Q:
• @mention to respond to an individual
• Return to mute when not talking
• Use video when/if you can
Refer to the M365VM Code of Conduct for further information.
8. @RebeccaJLJ #M365VM #MSTeams
Inclusion is trendy
•Give everyone equal opportunity to join and
engage
•Open your meeting / event to diverse views
•Address legal obligations
•Reduce organisational risk
Inclusive
meetings make
for more
effective
meetings
12. @RebeccaJLJ #M365VM #MSTeams
Guidance
•Set the standard for a
welcoming experience
•Guide people on how to
interact with each other
•Teach people about key
technology interactions
•Direct people to
important policies
15. @RebeccaJLJ #M365VM #MSTeams
Personal Safety
•Consider the safety of the
people you have invited
•Are there children or
vulnerable people included?
•Use meeting controls to
protect people
16. @RebeccaJLJ #M365VM #MSTeams
Acknowledging First Nations People
•Is your meeting on the land of a First
Nations group?
•Pay respect and share First Nations
knowledge and history by including an
acknowledgement
•Consult your HR team, Marketing team or
local First Nations groups for guidance
18. @RebeccaJLJ #M365VM #MSTeams
Preparation
People
• Presenters
• Participants
• Moderators
Technology
• Full battery / charge
• Plugged in
• Updated
• Good audio device
• Good video device
Considerations when preparing for a meeting or event
Environment
• Quiet or low noise
• Well lit
• Disruption free
• Comfortable
• Ergonomic
19. @RebeccaJLJ #M365VM #MSTeams
Invitation / Registration
•Clear agenda
•Links to policies
•Support material to join
and troubleshoot tech
•Pre-reading and re-
questions
30. @RebeccaJLJ #M365VM #MSTeams
Wrapping up
•Close out and thank people
•Tell them how they can get information and
reach you
•Share a Form to get their feedback
•Let people know before you kick them out
37. @RebeccaJLJ #M365VM #MSTeams
Inclusive and diverse meetings and
events
Consider these:
• Inclusive meeting guidance
• Privacy
• Accessibility
• Personal safety
• Acknowledgement of First
Nations People
Running events which are inclusive, diverse and safety makes them better for everyone.
When creating these:
• Emails or event information
• Meeting invitation
• Registration page
• Presentation
• Interactions
• Post event emails
• Forms and surveys
Welcome to this stretch of M365 Virtual Marathon.
I would love if you could let me know in the chat who you are, where you are from and your interest in the topic.
In some places in the world it is still Star Wars day, so to my fellow nerds, May the Fourth be with you
Across the meeting lifecycle
Important policies like code of conduct
Preparation is important for you and your stress as an organiser.
It also optimises the experience of attendees and supports inclusion
Calendar invitation
Change participant settings for a Teams meeting (microsoft.com) https://support.microsoft.com/en-us/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e?WT.mc_id=M365-MVP-5003568