ITFT - Recruitment & Selection, Induction & Orientation

Recruitment &
Selection
ITFT College, Chandigarh 14/26/2014
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Recruitment
• It is the process of searching the candidates
for employment and stimulating them to
apply for jobs in the organization.

Recruitment
• Transfer
•Recruitment at factory
gate (Direct
recruitment)
• Casual callers
Internal External
• Transfer
• Promotion
• Casual callers
• Advertisement
• Employment agencies
• Management
consultants
• Educational
institutions
• Recommendations
• Labor contractors
• Telecasting

Comparison of internal and
external recruitment
Internal source External source
1. It is a quick process. It involves search of
candidates from with in the organization
1. It is lengthy process. It involves finding
candidates from outside the organization
2. This process is cheaper. It does not involve
any cost of contracting the external sources.
2. This process is costly as vacancies have to
be notified in newspapers etc.
any cost of contracting the external sources. be notified in newspapers etc.
3. The existing staff motivated to improve
their performance.
3. the workers feel dissatisfied if external
source are used
4. Choice of candidates is limited. The scope
of fresh talent is diminished
4. The business can hope for talented
candidates from outside. This means
infusion of new blood and new ideas into
the enterprise
Internal sources help in saving time of
officials responsible for recruitment.
5. External sources of recruitment are time-
consuming.

Selection
• Selection is the process of obtaining and using
information about job applicants in order to determine
who should be hired for long- or short term positions.
• Selection involves a series of steps by which the
candidates are screened for choosing the most suitable
persons for vacant posts.persons for vacant posts.

Recruitment vs. Selection
Basis Recruitment Selection
Meaning It is the process of searching
candidates for vacant jobs
and making them apply for
the same.
It is the process of selection
of right types of candidates
and offering them jobs
Nature It is a positive process It is a negative process
Aim Its aim is to attract more and Its aim is to reject the
Aim Its aim is to attract more and
more candidates for vacant
jobs
Its aim is to reject the
unsuitable candidates and
pick up the most suitable
people for the vacant job
Procedure The firm notifies the
vacancies through various
sources and distributes
application forms to
candidates
The firm asks the candidates
to pass through a number of
stages such as filling of
forms, employment test,
interview, medical exams etc.
Contract of
service
No contractual relations is
created
It leads to contract of service
between the employer and
the employee

Selection procedure
Rejectioniffoundunsuitable
Receiving Application
Screening of Application
Employment Tests
Rejectioniffoundunsuitable
Medical Examination
Employment Tests
Interview
Reference Checking
FINAL SELECTION

Application

Employment tests
• Employment testing is the practice of
administering written, oral, or other tests as a
means of determining the suitability or
desirability of a job applicant.

Classification
Intelligence
tests
Aptitude
tests
Personality
tests
Classification
of tests
Proficiency
tests
Interest
Tests

Employment Interview
• An interview is a face to face, oral
observational and personal appraisal method.

Interview
Patterned
or
structured
Unstructured
or non
directed
Preliminary or
background
information
Interview
types
Group
interview
Stress
interview
4/26/2014

Job offer
• Job Offer specifies the terms of an
employment arrangement. Acceptance is
achieved when both the employer and
appointee sign and date the final job offer.

Orientation
• “Induction (orientation) is a technique, by
which a new employee is rehabilitated into
the changed surroundings and introduced to
the practices, polices and purposes of the
organisation.”organisation.”

Induction and Orientation
• Induction comes first and is followed By Orientation.
• Induction is for shorter duration while Orientation is
for longer duration.
• Induction means introduction of the company as in• Induction means introduction of the company as in
the overall preview of company while Orientation is
the practical overview of the company.
• Induction is in the form of presentations while
orientation includes introducing employee to
different people of the organisation.

OBJECTIVES
• To help new staff form positive first impressions, that
he/she belongs to the company, feels welcome and
supported;
• To assist in understanding the culture and values;• To assist in understanding the culture and values;
• To improve staff efficiency, work standards, revenue and
profits;
• To improve staff morale

Types of orientation programme:
FORMAL INFORMAL
INDIVIDUAL COLLECTIVEINDIVIDUAL COLLECTIVE
SERIAL DISJUNCTIVE
INVESTITURE DIVESTITURE

PROCESS
HR
Representatives
Introduction
Organisational
Issues
HR Policies and
Rules
Employee Benefits
Anxiety
Reduction
Seminar
Line
Supervisor
Introduction
Specific Job
Location
And Duties

General Property Orientation
• Also known as Overview orientation that
provides the basic information employees
need to understand the overall environment
in which they work.
• It will help employees to understand the
broader goals of the organization
• This orientation will be a general session to be
held in a half-day format followed by a tour of
the organizationITFT College, Chandigarh 194/26/2014

General Property Orientation
Covers
• the history of the company,
• mission and goals, and
• the organizational structure
• Company policies and procedures• Company policies and procedures
• Introduction to the management team
• a tour of the entire property

Job-Specific Orientation
• Provided at the departmental level
• This component of the Employee Orientation
Program will help employees understand theirProgram will help employees understand their
job-specific and department-specific
expectations.
This orientation should be conducted and/or
coordinated by the senior administrative
person in the Department.

The HR Administrator coordinate with the employee's
immediate supervisor to ensure that the activities listed
below are completed before the employee arrives:
• Determine who will meet the employee at the work
site
• Have workspace available, cleaned and stocked with
supplies
• Arrange for key, parking permit, computer access, one
Card/Access Card. (If it is not possible to have this
completed prior to employee's arrival, have all forms
ready for employee)

How to induct successfully
• A systematic plan should be followed.
• A check list of points to be included in induction should be
prepared
• An induction booklet should be provided
• Anyone who is promoted or transferred from one job to another
should also be inducted.
• The aim should be to convey a clear picture of the working of
the organisation.

ORIENTATION CHECKLIST
• Words of welcome
• History of the company
• Company culture
• Organizational structure of the company
• Review of job descriptions, hours and days of work, job duties and
responsibilities
• Rate of pay, pay policies, and periods
• Gratuities and other benefits
• Break periods and meal hours
• Review of rules of conduct and employee handbook
• Unforeseen absences and tardiness
• Introduction to co-workers
• To whom to report, when, and where
• List of frequently called phone numbers
• Sanitation and safety procedure
• Career development and opportunities for promotion
• Grounds for termination
• Emergency situations

Orientation Follow-up
Orientation does not end on the first day. Follow-up is
necessary and may include the following:
• Offer feedback to employee as required.Offer feedback to employee as required.
• Ensure that job expectations are being met. If not,
this is the time to discuss/re-explain expectations.
• Arrange a meeting within the first couple of weeks to
answer questions and/or to discuss job-related issues
or concerns.

Questions
Q1 What is Recruitment? What are the various
sources for recruitment?
Q2 Describe selection procedure. Explain in
detail the types of test and interview fordetail the types of test and interview for
selection procedure.
Q3 Explain
Transfer
Promotion
Induction

ITFT - Recruitment & Selection, Induction & Orientation

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