1. TIME MANAGEMENT
Things which matter most must never be at the mercy of things which matter least. -- Goethe
BY: ADAM KRONENBERGER
2. Project Purpose
•
To evaluate self efficiency by:
•
•
•
1st. Recording every event in a two day time frame.
2nd. Analyzing each event and where they classify on the time
management quadrant.
3rd. Reflecting on the gathered information and possible improvements.
3. What is Time
Management?
•
•
•
•
Preserving and enhancing relationships and on accomplishing results.
Begin with the end in mind.
Focuses on what you want to be and to do and on the values or principles
upon which being and doing are based.
Covey, Stephen. The 7 Habits of Highly Effective People. London: Simon & Schuster, 1999. Print.
4. Time Management
Quadrants
Important
Not Important
I. Important/Urgent
Crises; Pressing problems;
Deadline-driven projects.
II. Important/Not Urgent Centered
Activities; Planning; Prevention;
Relationship building; Opportunity
Recognition;
True Recreational Activities.
III. Not Important/Urgent
Imminent pressing matters; "Popular"
Activities (i.e., activities that you think will
make you popular with others); Personal
Interruptions; Some calls and mail;
Certain meetings and reports.
IV. Not Important/Not Urgent
Time wasters; So called "Pleasant"
activities that are not really pleasant (e.g.,
drinking to excess) that are actually
escapes from responsibilities. Trivia,
busy work. Some types of mail/phone
calls.
This quadrant is used to compare what task are being done with there relevant importance
to achieving personal objectives.
5. Day One
RESULTS
Day one tasks classified by four
quadrants.
These results show that a majority of my time
was spent in quadrant two.
TWO
Centered Activities; Planning; Prevention; Relationship building; Opportunity Recognition;
True Recreational Activities.
6. Day Two
RESULTS
Day two tasks classified
by four quadrants.
These results show that my overall activity in
quadrants three and four increased.
THREE
Imminent pressing matters; "Popular"
Activities (i.e., activities that you think will
make you popular with others); Personal
Interruptions; Some calls and mail; Certain
meetings and reports.
FOUR
Time wasters; So called "Pleasant" activities
that are not really pleasant (e.g., drinking to
excess) that are actually escapes from
responsibilities. Trivia, busy work. Some
types of mail/phone calls.
7. New Information
Average of day one and day two
Facts:
•About 60% of my time is productive.
•About 10% of my time is a complete
waste.
•About 20% could be spent more
wisely.
8. Strength
•The reason I spent allot of my time in Quadrant Two is because I prioritize all
tasks.
•I set deadlines and make sure I complete at least halve the project well before
my deadline.
•I constantly make lists of small
things to do each day, and longterm lists to keep
track of goals.
•When working on long term goals I divide them into tasks that can be
completed quickly.
10. Conclusion
•
Facts learned
•
•
•
60% of my time is spent efficiently
20% of my time is wasted
Action to be taken
•
It is necessary that I remove myself from situations that build
relationships but cost me valuable time to achieve important tasks.
