Digital Workplace Experience Chicago, 2019

1. Enterprise Search and Findability
in Microsoft Search
Agnes Molnar
Managing Consultant, Search Explained
Agnes.Molnar@SearchExplained.com

2. Agnes Molnar
15+ years
experience with
SharePoint & Search
11-years
Microsoft MVP
Clients
& speaking in
30+ countries
Founding Member of
The Search Network
Agnes.Molnar@SearchExplained.com
https://SearchExplained.com

3. Agenda
Enterprise
Search
Overview
Microsoft
Search
Overview
What
makes it
work?
What’s
coming?
How to get
ready?

4. Enterprise
Search
Overview

5. Click to edit title hereSearch: Generic

6. Click to edit title hereSearch: Application

7. Click to edit title hereSearch: More than Technology
Source: http://searchpatterns.org

8. Click to edit title hereSearch Processes
PUSH

9. Click to edit title hereCrawling & Indexing

10. Click to edit title hereCrawling & Indexing

11. Click to edit title hereQuery Processing

12. Click to edit title hereThe Paradox of Content

14. Office 365

16. Click to edit title hereMigrating to Office 365

17. KEEP &
RE-ORGANIZEKEEP &
“FREEZE”
DELETE /
ARCHIVE

18. Microsoft
Search
Overview

19. Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”

20. Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint Online

21. Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
SharePoint Online
SharePoint 2019
SPO “classic search”
Cloud Hybrid Search

22. Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Cloud Hybrid Search

23. Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Bing
Cloud Hybrid Search

24. Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Bing
Bing for Business
Cloud Hybrid Search

25. Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
ElasticSearch Azure Search
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Bing
Bing for Business
Cloud Hybrid Search

26. Click to edit title hereClick to edit title here
SharePoint 2007
FAST
ESP
SharePoint 2010
FAST 2010
(FS4SP)
FAST
“NextGen”
SharePoint 2013
SharePoint 2016
Office Graph
SharePoint Online
ElasticSearch Azure Search
Microsoft Graph
SharePoint 2019
SPO “classic search”
SPO “modern search”
Delve
Bing
Bing for Business
Cloud Hybrid Search

27. WINDOWS OFFICE.COM SHAREPOINT OFFICE APPS BING
M I C R O S O F T S E AR C H

28. What Makes
Search
Work?

29. Content

30. 30
“The No. 1 thing you can
do to improve findability
is to attend to your content.”

31. Office 365
Site
hierarchy
Navigation
& Search
Data
structure
(taxonomy)
Security
Hub sitesGroups
Labels
Teams
Content
Types
OneDrive
Lists &
LIbraries
Content
Type Hub

32. Click to edit title hereContent Governance

33. Content – Metadata

34. 34

35. 35

36. 36

37. 37

38. 38

39. 39

40. 40

41. Users & Context

42. Click to edit title here“Everything” Search

43. Click to edit title hereContext Matters!

44. 44
Manager
Direct report
Works with
Emailed to me
Viewed by me
Shared with me
Presented to me
Liked by me

45. 45
Manager
Direct report
Works with
Emailed to me
Viewed by me
Shared with me
Presented to me
Liked by me

46. 46
Manager
Direct report
Works with
Emailed to me
Viewed by me
Shared with me
Presented to me
Liked by me
Works with
Modified by
Jenny Gottfried
Trending around
Jenny Gottfried
Modified by
Jenny Gottfried
Liked by
Jim Geist
Emailed to me
Emailed to me
Works with
Modified by
Jim Geist
Modified by
Alan Brewer
Commented on
Commented on
Trending around
Nancy Anderson

47. What’s Coming
in Microsoft
Search?

48. Available Now
•Suggestions as you type
•Personalized results
•Improved people search
•Instant answers (bookmarks, Q&A, Locations)
•Zero-query suggestions
SharePoint & OneDrive
•Microsoft Search in Word, Excel, PowerPoint desktop apps
Office Applications
•Microsoft Search in Bing
Web
•Manage bookmarks, Q&A and Locations
•Analytics for Microsoft Search in Bing
Admin
Microsoft Search API in Graph (Beta)

49. • Microsoft Search results on your desktop
Microsoft Search in Windows
• Microsoft Search in Word, Excel, PowerPoint web apps
Office Applications
• Redirect search to custom page
• Classic search sites can be upgraded to modern
• Custom refiners, verticals, result types, modern display
templates
SharePoint
OneDrive searches across all files
Roadmap – Later This Year

50. • OOTB Connectors
• Ingestion API for any content
• Security trimming based on Azure AD
Connectors (Preview)
• Video (incl. Stream)
• Conversations
New verticals
Bookmarks & QnA as you type-in
• Additional health and analysis
Admin
Microsoft Search API in Graph improvements & GA
Roadmap – Later This Year

51. How to get
Ready?

52. Time
v1.0 v2.0 v3.0
Minor updates
1-2 year(s) 1-2 year(s)

53. Thank you!
https://SearchExplained.com
https://yammer.com/SearchExplained
Agnes.Molnar@SearchExplained.com