Search is often considered to be a magical "black box". It's like air or water: we don't recognize it as long as it works fine. But as soon as we don't get the results we expect we start complaining. In this session, Agnes is de-mystifying Search in SharePoint and Office 365. She'll explain how it works behind the scenes in a way that makes sense not only for the Search Pros but also for the end users. She'll demonstrate the basic concepts of the following things: - how content becomes searchable; - how data becomes filter (refiner), how it can be displayed on the user interface; - how to define various "search verticals" and specific search applications; - why is it important to add good metadata on the content AND empower all users to do the same; - how content metadata becomes the "soul of search"; in classic and personalized search experiences in Office 365: why we have what we have, and how to get the most of this wide variety of search experiences; - and many more.

1. Search Like a Pro:
Mythbusting the “Black Box” of Search
Agnes.Molnar@SearchExplained.com
https://SearchExplained.com

2. Introduction – Agnes Molnar
15+ years
experience with
SharePoint & Search
12-years
Microsoft MVP
Clients
& speaking in
30+ countries
Founding Member of
The Search Network
&
Board Member of
IKO
https://SearchExplained.com/Live360
Agnes.Molnar@SearchExplained.com

11. Content pulled by
search across all sites
(e.g. all actioncards)

13. Food Recipes

17. SEARCH IN OFFICE 365

18. Classic Search

19. Highlighted Content Web Part

20. PnP Modern Search

21. Search Options in Office 365
“Classic Search” Microsoft Search (“Modern”
Search)
PnP Modern Search
SharePoint & OneDrive Everything in Microsoft 365 SharePoint & OneDrive
 Out-of-the-box  Out-of-the-box × Has to be deployed from PnP
Library
 Can be customized × Cannot be customized (today)  Can be customized
× Legacy  Modern  Modern
× No more updates  Updated regularly  The solution is updated
regularly
× You have no control about the
updates
 You are responsible to deploy
the updates on your tenant
 You have no control about the
updates
× You are responsible to deploy
the updates on your tenant

22. Search Options in Office 365
“Classic Search” Microsoft Search (“Modern”
Search)
PnP Modern Search
SharePoint & OneDrive Everything in Microsoft 365 SharePoint & OneDrive
 Out-of-the-box  Out-of-the-box × Has to be deployed from PnP
Library
 Can be customized × Cannot be customized (today)  Can be customized
× Legacy  Modern  Modern
× No more updates  Updated regularly  The solution is updated
regularly
× You have no control about the
updates
 You are responsible to deploy
the updates on your tenant
 You have no control about the
updates
× You are responsible to deploy
the updates on your tenant

23. Search Options in Office 365
“Classic Search” Microsoft Search (“Modern”
Search)
PnP Modern Search
SharePoint & OneDrive Everything in Microsoft 365 SharePoint & OneDrive
 Out-of-the-box  Out-of-the-box × Has to be deployed from PnP
Library
 Can be customized × Cannot be customized (today)  Can be customized
× Legacy  Modern  Modern
× No more updates  Updated regularly  The solution is updated
regularly
× You have no control about the
updates
 You are responsible to deploy
the updates on your tenant
 You have no control about the
updates
× You are responsible to deploy
the updates on your tenant

24. Search Options in Office 365
“Classic Search” Microsoft Search (“Modern”
Search)
PnP Modern Search
SharePoint & OneDrive Everything in Microsoft 365 SharePoint & OneDrive
 Out-of-the-box  Out-of-the-box × Has to be deployed from PnP
Library
 Can be customized × Cannot be customized (today)  Can be customized
× Legacy  Modern  Modern
× No more updates  Updated regularly  The solution is updated
regularly
× You have no control about the
updates
 You are responsible to deploy
the updates on your tenant
 You have no control about the
updates
× You are responsible to deploy
the updates on your tenant

25. Search Options in Office 365
“Classic Search” Microsoft Search (“Modern”
Search)
PnP Modern Search
SharePoint & OneDrive Everything in Microsoft 365 SharePoint & OneDrive
 Out-of-the-box  Out-of-the-box × Has to be deployed from PnP
Library
 Can be customized × Cannot be customized (today)  Can be customized
× Legacy  Modern  Modern
× No more updates  Updated regularly  The solution is updated
regularly
× You have no control about the
updates
 You are responsible to deploy
the updates on your tenant
 You have no control about the
updates
× You are responsible to deploy
the updates on your tenant

26. Search Options in Office 365
“Classic Search” Microsoft Search (“Modern”
Search)
PnP Modern Search
SharePoint & OneDrive Everything in Microsoft 365 SharePoint & OneDrive
 Out-of-the-box  Out-of-the-box × Has to be deployed from PnP
Library
 Can be customized × Cannot be customized (today)  Can be customized
× Legacy  Modern  Modern
× No more updates  Updated regularly  The solution is updated
regularly
× You have no control about the
updates
 You are responsible to deploy
the updates on your tenant
 You have no control about the
updates
× You are responsible to deploy
the updates on your tenant

27. How to Get There?

35. EVERYDAY TIPS AND TRICKS

36. Documents
• Tag documents consistently
• Publish major version
• Showcase good examples

37. Query Like a Pro
Operators: AND, OR, NOT
( )
“ “
*
ANY(term1, term2, …)
ALL(term1, term2, …)
= equals
: contains
isDocument=1 / -isDocument=1
fileextension=pdf

38. Query Like a Pro
today / yesterday
this month / last month
this year / last year
=
<
>
<>
.. range
marketing NEAR(3) presentation
marketing ONEAR(3) presentation
marketing XRANK(0.8) vision

39. Search Query Tool

40. Conclusions
Search
Metadata &
Taxonomy
Information
Architecture
Requirements
Search UX
User Context
Search Apps

41. Resources
• Blog: https://SearchExplained.com/blog
• Live!360 Presentations: https://SearchExplained.com/live360
• SharePoint Search Queries Explained – Mikael Svenson:
https://search-xp.com/O365-roadmap-search
• PnP Modern Search library:
https://search-xp.com/PnP-ModernSearch
• PnP Modern Search demo:
https://search-xp.com/PnP-ModernSearch-demo

42. Thank You!
Agnes.Molnar@SearchExplained.com
https://SearchExplained.com/Live360