Discussion of some of the issues involved with the many data sources and repositories in use at the State Library of Victoria, how they interact and some of the solutions we have come up with to resolve them.

1. Making Materials Findable
at the State Library of Victoria
Alan Manifold
Digital & Library Applications Manager
14 October 2014

2. State Library of Victoria Collections
Digitised
Print
Pictures
Maps
Manuscripts
Diaries
Pamphlets
Books
Serials
Plans
Sound files
Videos
Open stacks
Closed stacks
BOSS
Pictures
Maps
Manuscripts
Rare
Plans
Other Subscriptions
Realia
LPs
Art
Kits
Primo Central
SFX
MetaLib
eBooks
Political Ephemera
Databases

3. Audiences
Onsite Users
Remote Users (more than 50% of web access)
Victorian
Other (domestic and foreign)
Identified audience segments:
Creatives and Contributors
Culture Seekers
Researchers
Transactional Users
Young Learners and Families
P–3

4. Sources of metadata
Cataloguing in Voyager (MARC)
Cataloguing module
Web form for Australiana
Spreadsheet cataloguing (Excel to MARC or Dublin Core)
Vendor record loads (MARC and MARC-XML)
DigiTool serial loads (METS)
DigiTool Deposit Module (Dublin Core)
Acquisitions Staff
Selected and trained external contributors
General public?
DigiTool individual images (Dublin Core)
Archivist’s Toolkit (EAD)
P–4

5. Data Transfer Pathways
Primo
P–5
DigiTool
Australiana
Indexes
SFX
Voyager
MetaLib
Spreadsheets
Cataloguing
Templates
Libraries
Australia
Trove
Archivist’s
Toolkit
Vendor
Record
Loads

6. Issues with all these data transfers
Synchronisation issues
Divergence
Lag time
Complexity
Data redundancy
Script issues
Multiplicity
Complexity
Maintenance
Currency
Timing
“Database of record” question
Multiple repositories of data
No database has all of the data
Record level differences (bib vs volume vs item) P–6

7. Interoperability
SLV
Main
Database
P–7
SLV
Corporate
Website
Discovery
Platform
(Primo)
(DigiTool)
Australiana
Index
CD-ROM
Databases
(Buddy)
Resource
Discovery
Image
Viewers
Legacy
Images
(Pictoria)
Direct
Delivery
(Relais)
OpenURL
Resolver
(SFX)
(Voyager)
Real Time Data Feeds
Federated
Searching
(MetaLib)
Mega-Aggregate
Index
(Primo Central)

8. Access methods
v.10 v.11 v.31 v.32 v.36 v.37 v.??-1 v.??
P–8
Internet
Explorer
Firefox Chrome Etc
Super
Hi-Res
Hi-Res
Not So
Hi-Res
Lo-Res Icky old
Res
In-house Anywhere else
Via Primo,
DigiTool
& Web
Via API
& Z39.50
Desktop
Mac
Laptop
Tablet
Smart Phone

9. Some Issues: Copyright
In copyright
In copyright, copyright assigned to SLV
In copyright, restricted
Out of copyright
Orphaned works
Copyright undetermined
In-House Use
Embargoes
Low Resolution
P–9

10. Some Issues: Cultural Sensitivity
P–10

11. Some Issues: Uncatalogued and Poorly catalogued
materials
The more material is available online…
The more material patrons expect to be online…
Which leads to the unrealistic idea that everything is online…
Which leads to not searching anywhere else…
Which causes frustration from not finding materials…
[Woman destroying television set] [art original] / Mary Leunig
P–11
http://handle.slv.vic.gov.au/10381/185891

12. Some Issues: Complex Formats
Manuscripts and Books
Each page is an image
Can include transcripts
Serial Titles
Each page is an image
Each issue is an entity
The title is another entity
Primo handles these poorly
Designed for record=title
Adapted to handle images
No parent/child concept
P–12

13. Some Issues: Legacy Data
Never possible to get it all consistent
Problem from being on leading edge
Current best practices vs Consistency
P–13

14. My Watchword
Ignorance
With
Competence
P–14

15. Your Questions and Thoughts
Alan Manifold
Digital and Library Applications Manager
State Library of Victoria
amanifold@slv.vic.gov.au
P–15