This document provides guidance for organizing successful youth events. It emphasizes beginning with the end in mind by establishing clear objectives and boundaries. It also stresses the importance of brainstorming ideas within those boundaries. The document then outlines specific steps for finalizing the program, getting additional perspectives, assigning roles, and working on action items before the event. These steps are summarized in the E.B.B. and F.L.O.W. acronyms to guide event planning from start to finish.

1. OrganizingYouth Events

2. Sit down if…
• You did not eat breakfast
• You are the key person in the youth ministry (youth pastor, head leader)
• You are organizing an event soon
• You are part of the leadership team
• You took a bath today

3. Alvan & EthelTauli

4. Why DoYouth Events Matter?

5. Ephesians 2:8-10
For by grace you have been saved through faith.And this is
not your own doing; it is the gift of God, not a result of
works, so that no one may boast. For we are his
workmanship, created in Christ Jesus for good works,
which God prepared beforehand, that we should walk in
them.

6. Proverbs 18:9
Whoever is slack in his work is a brother to him who
destroys.

8. E.B.B. & F.L.O.W.
• May these acronyms guide you toward creating excellent youth events

9. Objective: Help for before your event proper
1 year before your
event
1 month
before your
event
Your Event

10. Ends First!
•What's is your reason for organizing an event?
•Start thinking of the very end--your end.

11. Great Organizer?
Luke 12:16-20 And he told them a parable, saying, “The land of a rich man produced
plentifully, and he thought to himself, ‘What shall I do, for I have nowhere to store my
crops?’ And he said, ‘I will do this: I will tear down my barns and build larger ones, and
there I will store all my grain and my goods. And I will say to my soul, “Soul, you have
ample goods laid up for many years; relax, eat, drink, be merry.”
‘But God said to him, ‘Fool!This night your soul is required of you, and the things you
have prepared, whose will they be?
‘So is the one who lays up treasure for himself and is not rich toward God.”

12. Ends First!
•Another end to think about--What is your
objective?
•Or what is your win?
•Or what is your desired outcome?

13. Objectives follow Purpose
The purpose of
your youth group
objective

14. What makes a good objective based on your
group purpose?
•Tree planting to help our baranggay
•Voter education to encourage students to vote
•Basketball to help youth develop healthy habits

15. Boundaries
•Time
•Place
•Money
•People Involved

16. Brainstorm: Gather Ideas
Common mistake: brainstorming before you set
objectives and boundaries

18. Brainstorming Principles
•minimize challenging, evaluating or criticizing
ideas
•go for quantity of ideas (a group will help)

19. Group Activity
•Create a 30 minute program for high school
students, to be held in school after class. Budget:
as much as you can raise.
•Main Objective:The youth who attend will be
eager to come to our next event

20. E.B.B.
•E – Ends First!
•B – Boundaries
•B – Brainstorm

21. Finalize Program
•Write it down! Create a written guide to be given
to all involved.
•As much as possible, let all activities point toward
your program.
•If you have done the program in the past, review
feedback at this point

22. Look Closer
•4 eyes are better than 2, 6 eyes are better than 4
•This is where critical thinking skills are of great use
•Consider margins for…
•time
•finances

23. Some FinancialTips
•Work within budget
•Plan for maximum number of people but budget for the
minimum (this increases costs such as registration but
insures that you do not have a deficit)
•Price compare (especially for significant buys)
•Consider sponsorship (don’t forget to acknowledge
those who give)

24. • Plan on a lower number of participants as you budget, but provide for more
participants:
• Example:Your event requires that 75 books and only 50 youth show up, who
is paying for the other books? One way to do this is still print the 75
notebooks, but plan on only 50 attending.This way if only 50 come, you
have covered the expenses, but if more come you have extra.This principle
works with all expenses.When you figure your total costs, DIVIDE ALLTHE
EXPENSES BYTHE LOWER NUMBER (50 in this example).

25. Ordain
• Delegate (don’t be afraid to give responsibility)
• Youth events should have youth in them (“The biggest
factor for a youth returning to your program is that they
see people of the same age being a part of the program.”
Len Kageler)
•As a key person you need to be there (The bigger the
working committee, the more you need someone to
oversee.)

26. Work onThings
• Work on things that need to be done before your event.
• Permits (down-payments if looking for a venue)
• Promotions
• Games
• Nametags
• Registration forms (can be electronic)
• Backdrops
• Evaluation Forms

27. F.L.O.W.
•Finalize Program
•Look Closer
•Ordain
•Work onThings

29. Sample Event:Youtube Party!
• End in mind: Have an avenue to invite non-believers to know more of the youth group.
• Boundaries:Two hour program, at youth room, from 8pm-10pm
• Week before event: invite young people and their friends ask them to post a link to at least
two of their favoriteYoutube videos
• Day before event: screen videos, make sure wi-fi is available, buy snacks, prepare needed
forms
• Program Proper
• Run youth group videos while waiting
• Opening Prayer and Introduction
• Play videos on big screen and serve snacks (45min-1 hour)
• Ask people to vote for the funniest, most touching, wackiest, most original, etc.
• Give awards
• Close in prayer and invite people to join the next event