A spring 2015 workshop on WebEx, Purdue's new collaboration software

1. Office of Learning &Technology
Purdue University North Central

2.  Adobe Connect will be discontinued on
campus after January 30, 2015
 Tools are very similar – both support
recording and live conferencing
 WebEx offers slightly easier setup for
microphones and cameras
 WebEx publishes to the Kaltura web
space

3.  WebEx is aWeb communication system that allows
users to reach others online anytime in a live
conference
 What can it be used for?
 Webinars
 Classroom Lectures
 Virtual Office Hours
 Distance Learning
 Professional Development
 User Collaboration on content
 AvailableWebEx app for iPhone/Android allows talk
and text chat, reviewing of content, some file sharing

4.  All users with a Purdue account have access (even
students)
 Visit http://purdue.webex.com to log in
 Webcam and microphone needed
 Start a conference – four types:
 Meeting: For interactive presentations of a general nature
 Event: For scheduled online events and webinars
 Training:To administer online tests or quizzes, and
conduct lab sessions or virtual office hours
 Support: For helping others work through technological
issues by sharing screens

5.  Set your meeting up in advance through
Scheduling or create a One-Click meeting
 Must have a password
 Can share link and password with anyone
 Meetings are the most popular and common way
to set up a conference
 Use Advanced Scheduler options to set up
persistent link to use throughout the semester
 Uncheck “Delete from My Meetings when
Completed” for best results

6.  Go over basic etiquette with students like not
talking over one another or changing the slides
 You can mute participant microphones and
manage access on the fly
 Have students use the chat feature for questions
(in case they cannot use the microphone)
 Practice good etiquette in the room:
 Try not to speak over others
 Communicate effectively
 Respect network delays/lags

7.  At this time,WebEx has no automatic or live
transcription available – if transcription is
needed, contact Disability Services
 Share visuals that include both text and
graphics to accommodate more students
 Be mindful of both technological and
processing delays and allow extra time for
responses when you ask a question
 Share handouts, notes, and transcriptions
along with your recordings

8.  WebEx records through the Recorder button
in the top right of your meeting window
 Make sure to click the Red Record Button in
the lower right to start recording!

9.  All published recordings go to the Kaltura
MediaSpace: http://mediaspace.itap.purdue.edu
 You may log in at the MediaSpace website to
access links to all recordings
 You may also access recordings in BlackBoard
through the Build Content -> Kaltura command
 There is a lag time between recording and
accessing the finished recorded link, which can
be several hours depending on length

12.  Login toWebEx
 http://purdue.webex.com
 Create a One-Click Meeting
 Create a Scheduled Meeting

13.  Inside the Meeting room
 Share your webcam
 Connect your microphone
 Record the meeting
 Locate the meeting link in Kaltura MediaSpace
 Practice
 Uploading a file
 Using the whiteboard
 Setting up a poll
 Setting up your layout

14.  Google Hangout is a free alternative to Adobe
Connect if your students need a meeting
room or a tool for collaboration
 http://www.google.com/+/learnmore/hangouts/
 Available on:
 Windows
 Mac
 Tablets (iOS & Android)
 Mobile Devices (iOS & Android)

15.  Uses
 Collaboration on Projects
 Virtual Meeting Spaces
 Share content such as photos and videos
 Group conversations
 Have up to 10 users on a single hangout
 Camera and Microphones can be used
 Can share your screen to present ideas or
assist with something

16.  Create a Google Account
 http://www.google.com/
 Start a Hangout
 http://www.google.com/hangouts/
 Chrome browser is best
 Set up your camera and microphone
 Share your screen

17.  Dropbox
 A cloud-based storage space
 Great for storing class files
▪ Able to share files or folders with anyone
▪ Can collaborate on files with other Dropbox users
 Accessible on the web or a mobile device from
anywhere with internet access
 Can install the client on your computer to sync
your files

18.  Google Drive – http://drive.google.com
 Google Drive is a cloud-based storage space for
users with a Google account
▪ Documents created in Google Docs can be stored and
shared using Google Drive
 Google Docs is a service that allows users to
create, edit, and manage files that were create in
office or with the Docs interface.
▪ Similar to MS Office with limited functionality
▪ Can share your docs for collaboration

19.  WebEx: http://purdue.webex.com
 Kaltura MediaSpace:
http://mediaspace.itap.purdue.edu
 WebEx help at PNC:
https://www.pnc.edu/distance/webex/
 Dropbox
 Set up a Dropbox account: https://db.tt/WMoTuUy
 Google Hangouts:
http://www.google.com/hangouts/
 Google Docs: http://drive.google.com

20. Reach us at:
 pncolt@pnc.edu
 Twitter and Facebook: @PNCOLT
 http://www.pnc.edu/distance for all
workshop notes, links, and training needs