Prioritisation APM SIG April 2013 (David Dunning)

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Association for Project Management

Techniques to help prioritise a portfolio

Empresariales Tecnología

David will highlight some of the
techniques which can help
prioritise a portfolio and will
illustrate how these can be
used to maintain a balanced
portfolio through to delivery.
Professional Services Director, CPS
David.Dunning@CPS.co.uk
07767 803540
http://uk.linkedin.com/in/davidjdunning

Prioritisation
• Context – what, when…?
Options
• Decision conferencing, pairwise, scoring,
driver based
Tool Driven
Process
• Driver definition, driver prioritisation, project
scoring
Optimisation
• How do we do that with ‘constraints’
To Cover

Prioritisation – what, when…
• MoP™ - Understand, Categorise, Prioritise, Balance, Plan
• Prioritise within categories / across categories / prioritise the
categories themselves?
• Am I given priority, and what use is that?
• Programmes, Projects, Work Packages, Work-streams (BAU)
• New work / existing work
• Staged release of funding – re-prioritise periodically
PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries
MSP® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries
P3O® is a Registered Trade Mark of the Office of Government Commerce
MoP® is a Registered Trade Mark of the Office of Government Commerce

Decision Conferencing
• Who?
• Prepare Options – trusted advisors apply here…
• Shut them in a room and let them thrash it out?
CEO
CFO
CIO
CxO
Debate!
Proposal
1
Proposal
2
Proposal
3
Proposal
4

Simple Scoring
Project
Technology
Risk Compexity Risk Benefits Risk
Delivery
Risk Risk Total
Production Site Health and
Safety Upgrade 3 3 3 1 10
New Ice Lolly Development 2 3 2 2 9
HR Process Review 1 3 1 1 6
Employee Satisfaction Review 1 1 2 3 7
Project
Service
Delivery Compliance
Revenue
Growth
Operational
risk
treatment
Productiv
ity
Investment
Total
Production Site Health and
Safety Upgrade 3 3 1 3 30
New Ice Lolly Development 3 1 2 0 24
HR Process Review 3 0 15
Employee Satisfaction Review 1 0 15
Project Payback <1y ROI +ve?
Effort
Assessment
OVERALL
SCORE
Production Site Health and
Safety Upgrade 1 1 1 43
New Ice Lolly Development 1 1 1 36
HR Process Review 1 2 24
Employee Satisfaction Review 1 3 26

Problems with simple stuff
• Too much to process?
• Flexibility of the model if priorities change?
• Focus on strategy?
• How about prioritise ‘drivers’
– if we score the projects against the drivers – should
the environment change, we can just rebalance the
drivers and re-prioritise easily!

Driver Prioritisation
• Pile the chips / Pairwise the Drivers?

Strategy / Business Drivers
– Derive strategic priorities
– Develop executive consensus on strategic priorities
Reduce Expense Base
Improve Employee
Satisfaction
Improve Product Quality
Standardise and
Streamline Processes
Increase Market Share in
Existing Markets
Improve Customer
Satisfaction
Expand into New Market
Segments

THEN - Optimisation Possible
Optimised
Unaligned
Which Project
is This?
Put the cash
here?

Example Scenario…
Assuming we have gone through the workflow…

David.Dunning@cps.co.uk 07767 803540 Find me on LinkedIn

Professional Services Director, CPS
• Over 15 years experience in
implementing portfolio, programme
and project management ecosystems.
• Member of the Institute of Business
Consulting, APM Portfolio SIG and a
Certified Management Consultant.
• Real world P3M experience across
multiple industries.
David.Dunning@CPS.co.uk
07767 803540
http://uk.linkedin.com/in/davidjdunning
Presented by David Dunning

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Association for Project Management

APM event hosted by the London Network on 10 April 2024. Speaker: Nick Fewings, MD of Ngagementworks In March 2022, Nick Fewings, Ngagementworks, MD of Ngagementworks, published Team Lead Succeed, based on his 30+years of both leading operational and project teams, and subsequently facilitating team development around the world. It has become a best seller, with a 96% 5-star review rating, and has been read on 5 of the 7 continents. In this interactive session, Nick will share learning from Team Lead Succeed that can be applied immediately and make a positive difference to your teamwork. Nick will share the importance of knowing both WHO is in your team and also HOW effective your teamwork is. Only 10% of teams achieve high-performance, with 50% being average and 40% dysfunctional. In this session, delivered by award-winning conference speaker Nick Fewings, and author of best-seller Team Lead Succeed, Nick will share his 30+ years of leading teams and facilitating team development. Nick has profiled 1,000 of individuals and worked with 100s of teams. Those attending will benefit from understanding; Why many projects fail to achieve their goals. Not relying on just measuring KPIs. The importance of knowing WHO is in your team, both from a behavioural and technical skills aspect. The 16 areas of high-performance teamwork, and their importance. https://www.apm.org.uk/news/team-lead-succeed-helping-you-and-your-team-achieve-high-performance-teamwork-2/

Team Lead Succeed – Helping you and your team achieve high-performance teamwo...

Association for Project Management

Currently Knowledge Transfer Subject Matter Expert (Commercial) in the UKDT PMO on the Peru Reconstruction Plan. Stuart has more than 25 years’ track record of commercial and contract management experience working across both public and private sector projects, as well as more than 20 years’ experience in the development and delivery of professional training. As well as working for Gleeds in the UK and Peru, Stuart has also worked in China for Gleeds and has supported people development in Gleeds’ offices in Egypt and Poland. Stuart has been well placed to support the adoption of the NEC and UK Cost Management best practice in Peru – he was Chair of the RICS New Rules of Measurement (NRM) initiative and was heavily involved in the creation of the RICS Black Book Guidance (best practice in cost management).

Staurt Earl - ARCC Programme for APM Awards.pptx

Association for Project Management

APM event hosted by the Midlands Network on 11 April 2024. Speaker: Carole Osterweil Data is power. AI changes everything. If the claims about both are true, how can we ensure we use data and AI well? And what does it mean for the very things which make us human - our feelings? In this workshop Carole will draw on material from her ground-breaking book, Neuroscience for Project Success: why people behave as they do to answer both questions. “We like to think our decision making is completely rational. However, once there's an element of uncertainty, conscious assessments are only part of the story. Two other inputs, both subconscious and driven by our innate need to survive, have a big impact. One, automatic reactions driven by cognitive biases, gets plenty of airtime. The other input, our raw visceral emotions might be scary to talk about and less understood - but that’s not a reason to pretend they don’t exist!” This interactive workshop will draw on material from Carole’s book, Neuroscience for Project Success: why people behave as they do, published by APM in 2022. You’ll come away with: a clear understanding of how the human brain works. a framework that: explains ‘why people behave as they do’. makes it easier to talk about feelings in a matter-of-fact way (so that they become part of your conscious data set) new insights into yourself and your projects in a world that’s often characterised by stress and disorder. Act on these insights and you’ll see the impact - on your teams and stakeholders, your decisions about how to use data and AI, and ultimately your project outcomes.

If AI changes everything – do feelings still matter?

Association for Project Management

AI in the project profession: examples of current use and roadmaps to adoption webinar Wednesday 27 March 2024 Association for Project Management Speaker panel: Andy Murray, James White, James Garner, Karina Singh and Alex Robertson The link to the write up page and resources of this webinar: https://www.apm.org.uk/news/ai-in-the-project-profession-examples-of-current-use-and-roadmaps-to-adoption-webinar/ Content description: Disruptive technology and accelerating change is the now the norm within business. Advancements that feel relatively recent are already becoming embedded into business-as-usual activity. AI is one such advancement; it is already being used and having real-world impacts across the project profession. To help P3M professionals understand the implications of this change, APM invited representatives from organisations that have introduced or are preparing to introduce AI into their project workstreams, to explain their approach and share their insight with fellow professionals. This webinar on explored how AI is currently being used in project and programme management, and how organisations are gearing up for its adoption.

AI in the project profession: examples of current use and roadmaps to adoptio...

Association for Project Management

Katharine works for WRAP which is a climate action NGO working in more than 40 countries around the globe to tackle the causes of the climate crisis and give the planet a sustainable future. In this session, you will learn about WRAP’s plastics programme and how sustainability has been incorporated as a core value in delivery of the programme, with the aim of inspiring the audience to take action in their own work.

Katharine Fox, WRAP - Valuing sustainability

Association for Project Management

Kai-Fu Lee predicted that AI would change the world more than anything in the history of humanity – even electricity. It would disrupt how we live and work, how we operate our businesses, the core products and services on offer and the way in which we build technology. However, in 2024 the impact of AI can no longer be discussed in future tense. With Microsoft copilot now publicly available, the change is already upon us. There is no consultation period or ‘unsubscribe’ button. Project management professionals are likely to be asked to manage AI projects - and we are expected to skilfully use AI in our daily work lives. While overwhelming, this is not the first time we’ve had to adapt. Sarah helps her audience sharpen their cutting-edge skills by answering: What do I need to know about AI right now? If I’m asked to work on an AI project, what techniques do I need to be successful? Where do I start my own learning journey to upskill and prepare? Sarah’s expertise in advanced agile and experience in highly regulated Finance environments give her a unique perspective into balancing governance with technical innovation. She uses her own experience building an AI solution in 2023 to share practical, widely applicable concepts in an “AI for project managers” 101 style session.

The silent project disruptor: Building AI solutions

Association for Project Management

APM event hosted by the South Wales and West of England Branch on 19 March 2024. Speaker: Emma-Jane Haigh. Project Management can be challenging at times, we all need the ability to keep going when things are not going to plan. This event was held on 19 March 2024. By attending this session you learned how you can enhance your ability to apply a range of techniques and tools to improve the management of emotions under stress, make more effective decisions in difficult scenarios and manage their energy more effectively in stressful situations. This workshop helped you to enhance your ability to deal positively with shifting situations by exploring different approaches to change and uncertainty. You developed techniques to either accept or influence situations by adjusting your thinking, behaviours and actions along the way in order to enhance your ongoing quality and experience of life. Objectives of the session: Understand yourself and your behaviours in stressful situations (recognising the signs of mental health, impact of stress on the body and what triggers this for you) Manage your emotions and mindsets, recognising thought cycles Manage the impact of difficult situations and resilience via the understanding and use of theoretical models. Useful link: https://www.apm.org.uk/news/personal-resilience-in-project-management/

Personal Resilience in Project Management 2 - TV Edit 1a.pdf

Association for Project Management

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