Are you suffering from email overload? Baydin [http://www.baydin.com/] helps you identify the inefficiencies in your current email management system and teaches you how to organize your inbox using archive. View the presentation to learn how to archive email and save your inbox sanity. [http://www.reviveyourinbox.com/]

1. Revive Your
Inbox: How to
create an
efficient email
system using
archive

2. Email Systems
• There are two competing email systems

3. Email Systems
• The two competing email systems are “Pilers”
and “Filers”

4. Email Systems
• The two competing email systems are “Pilers”
and “Filers”

5. • What are pilers?
• Pilers are people whose email system
is to leave every message they’ve ever
received in their inbox

6. What are “Filers”?
• Filers are people whose email system is to
move every message out of their inbox and
organize them into between 20-100 folders

7. Question: Which Email System is Correct?

8. Answer: Both email systems are incorrect

9. What’s Wrong with Pilers?
• Pilers are:
– Disorganized
– Unresponsive
– Emotionally exhausted from living in email
overload

10. What’s Wrong with Pilers? ‘cont
• Pilers make it difficult to tell what messages
still require attention
• Pilers can’t give important messages the focus
they deserve

11. What’s Wrong with Filers?
• Filers are inefficient

12. What’s Wrong with Filers? ‘cont
• finding an email by sifting through folders
takes 3.4 times longer than searching
• Scrolling through messages mindlessly until
you find the right one is bad for productivity

13. We’ve heard your excuses about your
email system of choice

14. Pilers say, “having
all my messages in
my inbox makes
me feel safe! I
love my email
system.

15. Filers
say, “The
more folders
I have, the
more
organized I
am!” I love
my email
system.

16. These Email Systems Waste Time

17. Time that you could be spending
at the beach instead of on an
email system

18. • We can’t help you take control of your email if
you wont give up habits that prevent you from
having a disciplined, effective email system
• Commit to making real changes to your email
system if you want to make progress

19. Are you ready for a change to your email
system?

20. First, You Need a New Email System
• The central concept of this new email system
is archiving email

21. What is Archive?

22. • Archive means moving messages to another
folder when you no longer have an immediate
need for them

23. What Stays in My Inbox?
• Under the new email system, only two types
of messages stay in your inbox:

24. 1. Messages you haven’t read yet

25. 2. A limited number of messages that need
prompt attention

26. What Stays in My Inbox? ‘cont
• Under the new email system, everything else
moves to one single folder

27. Why Only One Folder?
• When we move messages to this folder, we
allow our brain to focus on only the messages
that are still in our inbox—the ones that need
attention

28. How Many Messages Stay in the
Inbox?

29. • Studies show that we can only focus on seven
things at once

30. • In your new email system, only keep the seven messages that most need your attention in your inbox—archive the rest

31. Today’s Mission
• Think about the messages that are most
deserving of your valuable attention

32. Step 2
• Identify the seven messages that you’ve
already read but still need your attention
• Flag or star them

33. Step 3
• Determine what characteristics make these
seven messages important

34. Step 3 ‘cont
• Are they from certain people?
• Do they have time limitations that make them
urgent?
• Do they involve a large amount of work?
• Do they involve making a decision?

35. Step 3 ‘cont
• These are the types of messages you want to
leave in your inbox

36. Step 3 ‘cont
• Archive the rest so that you can focus on the
important messages

37. Conclusion
• Filing and Piling are ineffective systems for managing email
• Archiving messages moves them to a new folder (wherethey’restored in case you need them later)
• Keep a maximum of seven messages that most need your attentionin your inbox

38. Conclusion• Filing and Piling are ineffective systems for managing email
• Archiving messages moves them to a new folder (wherethey’restored in case you need them later)
• Keep a maximum of seven messages that most need your attentionin your inbox

39. Conclusion• Filing and Piling are ineffective systems for managing email
• Archiving messages moves them to a new folder (wherethey’restored in case you need them later)
• Keep a maximum of seven messages that most need your attentionin your inbox

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