5. Migration Options
Green Field End-User Minimal Admin ‘Quick’ Classic migration
*Big-Bang* *Big-Bang* *Big-Bang* migration with with long-term
migration migration migration min Coexistence coexistence
• Just provision users • Provision users, and • Provision users and • Admin provisions and • Admin provisions and
and GO ! provide end users just migrate core migrates groups of migrates groups of
• Everyone moved at with migration tools. content (Calendar, users to new service users to new service.
once • Everyone moved at contacts, etc.) as fast as possible • All mailbox content is
• No retention of once • Can be combined • All mailbox content is preserved.
legacy mailbox data • Users are given with end-user preserved • Long-term
tools/options to migration. • Only minimal coexistence is
• Pro: Easy to deploy access and migrate • Everyone moved at coexistence is offered
for large groups legacy mail once offered
• Con: Loss of old themselves • Pro: Support for large
content. • Pro: Can scale to • Pro: Full data fidelity scale migrations
• Pro: Easy to scale to large groups and • Con: May not be • Pro: Includes
large groups. preserves some data possible for large coexistence
• Con: Difficult to • Con: End-user sat orgs • Con: Not all
manage end user with missing data. coexistence features
tools. may be available
• Con: End user sat • Con: Admin work to
with extra work. coordinate
group/moves.
6. What to Ask During Planning
Is the customer aware of the differences between on-premise
and online Exchange?
No Public Folders
Distribution List Management
Managing Resource Mailboxes
Managing Shared Mailboxes
Mail Forwarding
What mobile devices does the customer have?
BES, Windows Mobile, iPhone
Does the customer need an archive solution?
Or, is there already a mail archive solution?
Does the customer require mailbox Offboarding?
Is the customer already using an existing filtering solution?
Already using EHS?
Using another filtering Provider
7. What to Ask During Planning
Are there existing mail-enabled applications?
Outlook applications, generic SMTP applications, fax gateways, Unified
Messaging, Seibel, CRM, other LOB Applications
What bandwidth does the customer have?
Plan for what is needed during migration and after migration
Plan for End-User Impact
End User Sign-In client Download
Upgrade to Outlook 2007
Password Management
How to distribute the initial passwords
Managing expectations around local and cloud passwords
Passwords policies
Does the customer have OWA or Deskless users
8. Tools for Planning
Microsoft Assessment and Planning Toolkit
(MAP)
http://www.microsoft.com/MAP
Feedback: kayvaang@microsoft.com
Customer Acceptance Testing (CAT)
9. Exchange Online Highlights
Business Messaging Capabilities Security and Availability
• Email, shared calendar and contacts • Built in anti-virus and anti-spam
• Flexible mailbox sizes • Multi-layer data protection
• Anywhere Access • Compliance archiving
• Mobility with Active Sync devices • Email encryption
Flexible Deployment Simplified Management
• Online & on-premises co-existence • Unified administration center
• Active Directory synchronization • 24x7 support
• Data migration • 99.9% service level agreement
• Information & desk-less worker • Always up to date software
10. Offering Details Current Feature
Future Release
Features Deskless1 Standard Dedicated Features Deskless1 Standard Dedicated
Default Mailbox Size 500MB 5GB 1GB*
Outlook Web Access OWA Light
Larger Size Mailbox Available
Client & Mobility
Outlook Anywhere
Shared Contacts
Outlook 2007 Support
Message Attachment
Outlook 2003 Support
General
Deleted Item Retention
Entourage Support 3
Conference Rooms
Firefox /Safari Web Browser 4
Distribution Lists
Windows Mobile 6 Devices
99.9% Uptime SLA
Active Sync 12 Devices
24x7 Web/Phone IT Pro Support
BlackBerry Devices
Geo Redundancy Data Protection
Public Folder
AD Credential Synchronization
Coexistence
Anti Virus/Anti SPAM AD/GAL Synchronization
Rights Management Service 2
Compliance
Security &
On-Premise Exchange Free/Busy
Mail Encryption (Optional)
E-Discovery Archive (Optional) On-Premise Notes Free/Busy
Personal Archive (Optional)
Messaging Records Management Exchange 2000, 2003, 2007
Migration
Exchange 5.5
MAPI Notes/Domino
Extensibility
Exchange WebDAV GroupWise
SMTP Relay POP3/IMAP
Exchange Web Services
POP3/IMAP4 Customer Portal
Administration Center
Portal
Online
Outbound Fax Company Portal
UM &
Fax
Voicemail Integration Sign On Client
Outlook Voice Access
1 Deskless available in both standard and dedicated versions
2 Can integrate with on site deployment of Rights Management Service 3 Free/Busy and GAL is not supported on Entourage
* Dedicated offering planning to move to 5GB in Q2/3 2009 4 Only OWA Light is supported on Firefox and Safari browser
11. Business Messaging Capabilities
Flexible Mailbox Sizes and Policies
5GB allocation per
standard user license
(25GB Maximum)
Pooled storage at
company level
Assign different mailbox
size limits per user
Additional storage
available for purchase
Flexible send
warning policy
14. Exchange Migration Process
Envision Business Development
Plan / Design Account Management
AD Clean up
Prepare Considerations Plan
Build Sign Up for Trial Setup SMTP Domains
Pilot /
Set up Mail Coexist. Establish Dir Sync Pilot Verification
Coexistence
Migrate Bulk Account Creation Mailbox Migration End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
15. AD Cleanup and Account Management
AD Cleanup: Most likely AD is already OK consider
Extra accounts, groups, etc.
Know your email addresses
Invalid characters ( ‘ )
Plan for Account Management: consider
When will accounts be activated
Mailboxes become active when the account is activated
How will passwords be distributed to end users
Passwords are created ONLY when account is activated
Administrator can capture passwords during activation or have sent via
email
Large organizations may need automated scripts to distribute passwords
16. Exchange Migration Process
Envision Business Development
Plan / Design Account Management
AD Clean up
Prepare Considerations Plan
Build Sign Up for Trial Setup SMTP Domains
Pilot /
Set up Mail Coexist. Establish Dir Sync Pilot Verification
Coexistence
Migrate Bulk Account Creation Mailbox Migration End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
19. Exchange Migration Process
Envision Business Development
Plan / Design Account Management
AD Clean up
Prepare Considerations Plan
Build Sign Up for Trial Setup SMTP Domains
Pilot /
Set up Mail Coexist. Establish Dir Sync Pilot Verification
Coexistence
Migrate Bulk Account Creation Mailbox Migration End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
21. Setup Mail Flow Coexistence
Mail routing will be determined by forwarders set in both topologies
Accounts that have mailboxes in Microsoft Online:
Mail forwarded to the MODRD (@Companyx.MicrosoftOnline.com)
Accounts with local mailboxes
Mail forwarded to the company domain (@Companyx.com)
MX records for company still resolve to local Exchange servers so any mail directed
to @company.com will be routed back to the local servers
Local Exchange Deployment Microsoft Online
SMTP Mailflow for
@Companyx.MicrosoftOnline.Com
Active Active
Ex Servers Ex Servers
Directory Directory
SMTP Mailflow for
@Companyx.com
Account w/ Mailbox on MSOL: Active Account w/ Mailbox in MSOL:
SMTP: Joe@Companyx.Com SMTP: Joe@Companyx.com
Target Address: Mail FWD
smtp:Joe@companyx.MicrosoftOnline.com
Joe@Companyx.MicrosoftOnline.com*
Disabled Account w/o Mailbox:
Account w/ Local Mailbox Mail FWD SMTP: Bob@Companyx.com
SMTP: Bob@Companyx.Com Target Address: Bob@Companyx.com*
* Forwarders are set automatically by directory sync and migration tools.
22. Establish Directory Sync During Coexistence
Directory Sync initially creates ‘Disabled Accounts’ in Microsoft
Online for all accounts with mailboxes in local topology.
Enables a full GAL experience in Microsoft Online
Enables mail routing using ‘Target Addresses’ back to local topology
Pre-Populates user list for easy account activation
Local Deployment Microsoft Online
Admin
Active Directory Active
Portal
Directory Sync Directory
AWS
Ex Servers Ex Servers
Local Account w/ Mailbox: Disabled Account w/o Mailbox:
SMTP: User@Company.Com Mail FWD SMTP: User@Company.com
smtp:User@company1.msol.com
Target: User@Company.com
38. Directory Sync Considerations
Generally manage objects from the local AD not from
MSOL
User properties
DL Group Membership
Cannot manage DL groups from Outlook if you are using
directory sync
Manage mail settings for ‘active accounts’ from MSOL
Proxy (email) Address Settings
Mailbox settings
39. The Experience During Coexistence
Core Coexistence Features Supported
Full Shared GAL
Rich messaging (Full format)
Meeting requests
Top Limitations During Coexistence
No Free/Busy between on-premise Exchange
and Exchange Online
No Cross Delegates
Managing of conference rooms
Mail from on-premise Exchange appear as ‘external’
and are un-resolved
40. Exchange Migration Process
Envision Business Development
Plan / Design Account Management
AD Clean up
Prepare Considerations Plan
Build Sign Up for Trial Setup SMTP Domains
Pilot /
Set up Mail Coexist. Establish Dir Sync Pilot Verification
Coexistence
Migrate Bulk Account Creation Mailbox Migration End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
45. Bulk Activating Accounts
Admin uses Admin Portal to bulk activate accounts
Accounts are activated and provisioned with mailboxes
Mail forwarding is removed at this stage*
Duplicate mailboxes
All external mail and local mail will be delivered to local mailbox
All mail from MSOL will be delivered to new MSOL mailbox
Local Deployment Microsoft Online
Admin Admin
Active Directory Active
Portal
Directory Sync Directory
Ex Servers Ex Servers
Local Account w/ local Mailbox:
SMTP: User@Company.Com
Active Account w/ MSOL Mailbox:
SMTP: User@Company.com
smtp:User@company1.msol.com
Target: User@Company.com
46. Consider During Activation
Can only activate 250 at a time
How users can access Microsoft Online
Can access with Microsoft Online Services Sign-In Client
Users can access all services without after a single sign-in prompt
This is a DIFFERENT ACCOUNT from their current Active Directory Account
Or use https://home.microsoftonline.com
Will need to sign-in multiple times when accessing different services
Password Management
Will need a process to capture and distribute initial passwords
End users must change password before they can access services
Use Microsoft Online Services Sign-In client
Use https://home.microsoftonline.com to change password
Must reset password before using Outlook Web Access
Duplicate mailboxes
All external mail and local mail will be delivered to local mailbox
All mail from MSOL will be delivered to new MSOL mailbox
52. Exchange Mailbox Migration Wizard
(1) Migration Wizard automatically creates mail forwarding
Creates an Alternate Recipient in local AD to forward all mail to Microsoft online
and leave a local copy
(2) Migrates all mailbox content
Multi-threaded content copy
Re-writes addresses during migration to ensure that mail replies will work
Local Deployment Microsoft Online
Admin
Active Active
Portal
Directory Directory
Admin
PWS
Ex Servers
Migration 2 Ex Servers
Tool CAS
Local Account w/ Mailbox:
SMTP: User@Companyx.Com
Alt Recipient: (Contact for User) Active Account w/ Mailbox:
SMTP: User@Company.com
1 Mail FWD smtp:User@company1x.microsoftonline.com
Target: User@Company.com
Contact for User:
Target Addr: User@Companyx.microsoftonline.Com
59. Using PowerShell for Mailbox Migration
All migration functionality can be automated with PowerShell
The Core PowerShell Commands
Get-XSActiveDirectoryUser : Get a list of users from Microsoft Online
Search-XSMicrosoftOnlineUser : Match a user with Microsoft Online
Add-XSExchangeForwardingAddress : Adds a mailbox forwarder
Move-XSExchangeMailboxToExchangeOnline : Migrates a mailbox to
Exchange Online
All tasks are fully documented in the help with examples
60. Consider When Migrating
Migration Bandwidth and Migration Options
Expect 2gig / Hour per instance
With high-bandwidth: Increase migration threads and migration
instances to increase performance
With low-bandwidth: Use filters to decrease content that is migrated
Permissions
Must have full-mailbox access to source mailbox
All admin’s have full-mailbox access to MSOL for migration.
Re-Migration and Duplicates
Can remigrate and previously migrated mail will not duplicate
What is not included in mailbox migrations
Permissions
Delegates
Rules
Outlook Settings
61. End-User Configuration
Prior to mailbox migration
Export rules and list delegates
After mailbox migration
User must download/install Sign-in tool
User will be prompted to reset password and
configure Outlook
Outlook will automatically re-download
the OST
After Outlook starts user must manually
Import and edit mailbox rules
Update delegates and ACLs
Add local domains to ‘Safe Sender’ list
62. Migrating Conference Rooms
Problem: Conference rooms can not be activated directly from
Microsoft Online Admin Console
Process for Migrating Conference Rooms
Manually delete any conference rooms that were created
automatically through directory sync.
Manually create conference room with same email address and set
conference room owner.
Use migration tools to migrate conference room content.
63. Exchange Migration Process
Envision Business Development
Plan / Design Account Management
AD Clean up
Prepare Considerations Plan
Build Sign Up for Trial Setup SMTP Domains
Pilot /
Set up Mail Coexist. Establish Dir Sync Pilot Verification
Coexistence
Migrate Bulk Account Creation Mailbox Migration End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
66. Migration: Remove Source Mailbox
Migration Wizard will Remove Local Mailbox
1.Delete local alternate recipient
2.Disconnect mailbox (remove mailbox properties from AD)
3.Add Target Address as forwarder on local NT account
This process is separate from mailbox content migration
Allows for fall-back from MSOL
Local Deployment Microsoft Online
Admin
Active Active
Portal
Directory Directory
Set Target Address
Admin CAS
Migration Ex Servers
Ex Servers
Tool
Local Account w/ Mailbox on MSOL:
SMTP: User@Company.Com Mail FWD
Target Addr: User@Company1.MSOL.com Active Account w/ Mailbox:
SMTP: User@Company.com
smtp:User@company1.msol.com
Target: User@Company.com
67. Final Steps
Changing MX Record
Switch all domains to ‘Authoritative’ in Microsoft
Online Admin Console
Change MX Record to
‘Mail.Global.FrontBridge.Com’
Consider Ongoing Exchange Management
Local Exchange servers might be needed for local
application not moved to Exchange Online
68. Exchange Migration Partners
Cemaphore (www.cemaphore.com)
MailShadow for Exchange Online: Provides two-
way sync from on-premise Exchange mailboxes
with Exchange Online
Take’s care of the ‘dual-mailbox’ issue
Provides better coexistence
Eliminates a hard cut-over
71. Domino/GroupWise Migration Process
Envision Business Development
Plan / Design Account Directory Migration
Prepare Considerations Management Plan Plan * Plan *
Functional
Build Sign Up for Trial Setup SMTP Domains
Verification
Migrate
Pilot / Establish Dir Pilot
Set up Mail Coexist. Directory to
Coexistence AD *
Sync Verification
Migrate Bulk Account Creation Mailbox Migration * End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
72. Basic Migration Requirements
Migrate GroupWise(NDS) or Domino Directory Content
User names, GAL properties, SMTP mail addresses,
and GroupWise Nicknames
Groups
Shared Contacts
Migrate Mailbox Content
Mailbox Content: Mail, appointments, tasks, shared calendar,
personal address books, and frequent contacts
Local Archives: GroupWise and Domino Archives to PST.
Migrate Shared Mail Content
Rooms and Resources
Domino Shared Mailboxes
GroupWise Shared Folders
Provide Basic Coexistence
Mail forwarding for basic mail / calendar coexistence
73. Things to Consider During Planning
Directory Strategy: What will drive account management in the future?
Recommend: Move to local AD to drive Microsoft Online
Consider state of current AD topology. Will AD structure need to change?
Migration Strategy: What is best approach for migration?
Recommend: Minimal coexistence period due to limitations in coexistence
Pre Migration Messaging Assessment
Discover/Analyze on premises mailbox environment
Build migration plan based on assessment and reports
Client Impact
Plan for deployment / training for Outlook 2007 and OWA and any OS requirements
Messaging Applications
Mail-Enabled Domino Applications
SPAM Filters, Archives, Fax Gateways, LOB Applications,
Domino Applications
Plan for mitigation of Domino applications over time
Migrate to SharePoint, CRM Online, other OOB solutions, or sundown
74. Domino/GroupWise Migration Process
Envision Business Development
Plan / Design Account Directory Migration
Prepare Considerations Management Plan Plan * Plan *
Functional
Build Sign Up for Trial Setup SMTP Domains
Verification
Migrate
Pilot / Establish Dir Pilot
Set up Mail Coexist. Directory to
Coexistence AD *
Sync Verification
Migrate Bulk Account Creation Mailbox Migration * End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
75. Setup Mail Coexistence
Mail routing will be determined by forwarders set in both topologies
Accounts that have mailboxes in Microsoft Online:
Create mail forwarders to the MODRD (@Companyx.MicrosoftOnline.com)
GroupWise/Domino needs to have forwarders set manually or by migration tools *
Accounts with mailboxes in Domino / GroupWise
Mail any mail to company domain (@Companyx.com) will be directed to the local
messaging servers
Mail forwarders are created automatically in Microsoft Online through directory sync*
Local Messaging Deployment Microsoft Online
Mail Active
Directory Ex Servers
Servers Directory
Account with Mailbox on MSOL: Active Account w/ Mailbox in MSOL:
SMTP: Joe@Companyx.Com SMTP: Joe@Companyx.com
Mail Forwarder: Mail FWD smtp:Joe@companyx.MicrosoftOnline.com
Joe@Companyx.MicrosoftOnline.com *
Disabled Account w/o Mailbox:
Normal Account w/ Local Mailbox
Mail FWD SMTP: Bob@Companyx.com
SMTP: Bob@Companyx.Com Target Address:
Bob@Companyx.com *
76. Directory Coexistence and Migration
Step 1: Migrate to a local Active Directory
Consider AD as master for Microsoft Online
Use existing on-premise migration tools to migrate to local Active Directory or
export/import lists (Note: Tools may require Exchange admin installed)
Step 2: Cleanup Active Directory
Ensure account information and SMTP addresses are accurate
Step 3: Directory Sync with Microsoft Online using MSOL Directory Sync Tool
Disabled User accounts are created in Microsoft Online
Local Messaging Topology Microsoft Online
Step 1 Step 3
Domino Active Ex
Migrate users Active Directory Dirsync with
/GroupWise Directory Servers
to AD MSOL
Step 2 Cleanup
Disabled Account w/o Mailbox:
AD (Consider as SMTP: Bob@Companyx.com
Master) Target Address:
Bob@Companyx.com *
77. Known Limitations during Coexistence
No Free/Busy or Delegates (like Exchange)
Local Forwarding is Manual
No / Limited GAL Coexistence
Calendar interop depends on foreign system support
for ICAL
Domino issues with recurring meetings
Unknown quality of GroupWise
Note: Domino mail/calendar coexistence experience can be
improved through third party tools.
78. Domino/GroupWise Migration Process
Envision Business Development
Plan / Design Account Directory Migration
Prepare Considerations Management Plan Plan * Plan *
Functional
Build Sign Up for Trial Setup SMTP Domains
Verification
Migrate
Pilot / Establish Dir Pilot
Set up Mail Coexist. Directory to
Coexistence AD *
Sync Verification
Migrate Bulk Account Creation Mailbox Migration * End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
79. Mailbox Migration Considerations
Archive Before You Migrate
Will users participate in the migration of their mailbox
Available Bandwidth
May need to migrate over nights and/or weekends
Multiple migration machines as an option
Front Load Data Migration Approach
Data is migrated over a period of time
One more pass for the delta’s, then the user is switched
Back Load Data Migration Approach
Data is migrated with filter options configured
User works in the BPOS mailbox with limited data
Data is backfilled until BPOS mailbox is in sync
80. Foreign Migration (2 Hop Method)
2 Hop Migration Process
1st Hop: Mailboxes are first migrated to a ‘Staging’ mailbox in Exchange
Use existing On-Premise tools to migrate to a mailbox on an Exchange server
Mailbox is only used as a ‘staging’ mailbox and not by user
2nd Hop: Use MSOL Exchange migration tools to migrate content to MSOL
Manually set mail forwarding in Foreign System
As part of migration process manually add a mail forward to account in GroupWise or
Domino
Local Topology Microsoft Online
Local Active
Ex Servers
Directory
GroupWise / Exchange
On-Prem 2007 Server
Domino Mailbox MSOL Exchange
Server Migration Tools
Migration Tools (Staging
Malibox ) Active Account w/ Mailbox in MSOL:
SMTP: Joe@Companyx.com
smtp:Joe@companyx.MicrosoftOnline.com
User Mailbox on MSOL:
SMTP: Joe@Companyx.Com
Mail Forwarder:
Joe@Companyx.MicrosoftOnline.com *
81. Direct Mailbox Migration with Partner Tools Tools
Existing Tools Partners have mailbox migration tools that will
migrate directly to Microsoft Online
Mailboxes are directly to Microsoft Online
Quest has recently released an updated migration tool that will migrate
mailbox content directly to MSOL
Set mail forwarding in Foreign System
As part of migration process add a mail forward to account in foreign system
Local Domino/GroupWise Topology Microsoft Online
Active Ex
Directory Servers
GroupWise / Partner
Domino Server Mailbox Migration Tools
Active Account w/ Mailbox in MSOL:
SMTP: Joe@Companyx.com
smtp:Joe@companyx.MicrosoftOnline.com
Account with Mailbox on MSOL:
SMTP: Joe@Companyx.Com
Mailbox Forward:
Joe@Companyx.MicrosoftOnline.com *
82. Domino / GroupWise Migration Partners
Quest Software (www.quest.com)
Offers set of Domino/GroupWise migration tools for both on-premise Exchange
and Exchange Online
Key Features
Tools for both Domino and GroupWise
Management tools for batching / scheduling and performing pre-migrations
Tools migrate mailbox content to Exchange Online and directory content to Active
Directory
New coexistence feature released
Binary Tree (www.binarytree.com)
Domino migration tools for both on-premise Exchange and Exchange Online
Key Features
Company focused on Domino migrations (Both on-premise and Exchange Online)
Management tools for batching / scheduling and performing pre-migrations
Tools migrate mailbox to Exchange Online and leverages MS tools for directory
content migration to Active Directory
Provides coexistence features
New migration service announced recently
83. Domino/GroupWise Migration Process
Envision Business Development
Plan / Design Account Directory Migration
Prepare Considerations Management Plan Plan * Plan *
Build Sign Up for Trial Setup SMTP Domains
Migrate
Pilot / Establish Dir Pilot
Set up Mail Coexist. Directory to
Coexistence AD *
Sync Verification
Migrate Bulk Account Creation Mailbox Migration * End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
86. POP/IMAP Migration Process
Envision Business Development
Plan / Design Account Management
Directory Plan
Prepare Considerations Plan
Build Sign Up for Trial Setup SMTP Domains
Pilot /
Optional Mail Coexist. * Optional Directory Sync * Pilot Verification
Coexistence
Bulk Account Creation
Migrate / Migration *
Mailbox Migration * End User Access !
Post Exchange Mailbox
MX Record Switch Over
Migration Cleanup
87. POP/IMAP Directory Strategy
Option 1: Use Active Directory and Directory Sync
Benefit: Can continue to use Active Directory after migration to manage accounts
Process:
Step 1: Provision accounts in local Active Directory
Can use AD import tools (LDIFDE, or import/export in ADUC) for bulk operations
Step 2: Directory sync with Microsoft Online
Local AD Microsoft Online
Step 1 Step 2 Active Ex
Import users Active Directory Dirsync with Directory Servers
to AD MSOL
(Consider as Disabled Account w/o Mailbox:
Master) SMTP: Bob@Companyx.com
Target Address:
Bob@Companyx.com *
Option 2: Use Microsoft Online Directly (Do not use Active Directory)
Benefit: Does not require a local Active Directory
Create users directly in Microsoft Online
Use admin console to create a single user
Use bulk import to create multiple users
88. POP/IMAP Migration Process
Activate Users in Microsoft Online
Manually create users in Microsoft Online or manually activate users from an AD dir-sync
Use Microsoft Online Migration Tools
Manually import user list into migration tool
Migrates Mailbox Content via IMAP or POP to MSOL
Optional manually set mail forwarding after migration
POP/IMAP Deployment Microsoft Online
Admin
Active
Portal
Directory
Admin
POP/IMAP
POP/IMAP Migration Ex Servers
Servers Tool CAS
Active Account w/ Mailbox:
SMTP: User@Company.com
Forwarder: Mail FWD smtp:User@company1x.microsoftonline.com
Target Addr: User@Companyx.microsoftonline.Com Target: User@Company.com
Manually create forwarder
90. Think About for POP/IMAP Migrations
Make sure you know the source POP/IMAP server
Source server names, source ports, supported security options, admin
access to source mailboxes, and any connection limitations
Have a strategy for accessing source mailboxes
Use admin userID/password IF your source server supports it
Reset userID/password just prior to migrating mailboxes
Collect individual userID/passwords prior to migrating mailboxes
Have a strategy for forwarding mail after the migration
91. Internet Mail Migration Partners
MigrationWiz.Com (www.migrationwiz.com)
First internet-based migration service (no need to download or run any
software)
Key features
Runs completely from the internet (no software download)
You can automate and schedule bulk migrations from any POP/IMAP Source
Will automatically work with end-users to collect credentials to access source
mailboxes
Email notifications during migration
Cemaphore.Com (www.cemaphore.com)
Mailshadow for Google Apps: Synchronize Google apps with Exchange
Online
Key features
End-user tool to migrate content from Gmail, Google Contacts and Google calendar to
Exchange Online.
92. Real-World Migrations
Domino Migration IMAP Migration
Two Hop Migration 3700 users migrated in a single
1200 user migration in 1 weekend weekend
Minimal (Calendar Only) migration Migrated 90 days of mailbox content
Lots of ‘Learning’ issues across the Used PowerShell to automate/script
board
migration process
Had a good process for managing
end-users Used Active Directory to pre-stage
accounts
One Hop Migration Issues: Managing users/passwords
1400 user migration in 1 weekend after migration
Pre-migrated mailboxes then sync
over weekend
Issue: Permissions were migrated ! Exchange Migration
800 users migrated in a single weekend
GroupWise Migration Migrated all content + 80 resources
800 Users migration in a single
weekend Used PowerShell to automate/script
Pre-migrated mailboxes than ran a re- process
sync Created post-migration reports from logs
Issue: Calendar options during Issues: RSS Feeds caused confusion since
migration
content is filtered during migration
93.
94. Related Content
Breakout Sessions
• UNC202 Microsoft Office Live Meeting Implementations from an IT and Business Perspective
Mon 5/11 | 1:00 PM-2:15 PM | Room 511
• WSV204 Tackle Compliance and Discovery Needs in the Cloud Using Microsoft Exchange Hosted Archive
Wed 5/13 | 8:30 AM-9:45 AM | Room 408A
• OFC314 SharePoint Online Features, Functionality, and Customization
Wed 5/13 | 4:30 PM-5:45 PM | Room 502A
• UNC310 Migration to Microsoft Online Services from Exchange and Non-Microsoft Platforms
Thu 5/14 | 4:30 PM-5:45 PM | Room 403B
• SIA317 Protect IM with Microsoft Forefront Security for Office Communications Server
Fri 5/15 | 9:00 AM-10:15 AM | Room 408A
• UNC203 Realizing the Promise of Software-Plus-Services by Customizing Microsoft Online Services
Fri 5/15 | 9:00 AM-10:15 AM | Room 408B
Interactive Theater Sessions
• UNC01-INT Managing Messaging and Collaboration in the Cloud with Microsoft Online Services
Tue 5/12 | 2:45 PM-4:00 PM | Yellow Thr 1
• OFC04-INT SharePoint: To Online or Not To Online?
Wed 5/13 | 1:00 PM-2:15 PM | Yellow Thr 1
• SIA01-INT Next Generation Messaging and Collaboration Protection Drilldown
Thu 5/14 | 1:00 PM-2:15 PM | Orange Thr 1
95. Call to Action
Learn More!
Related Content at TechEd on “Related Content” Slide
Attend in-person or consume post-event at TechEd Online
Check out online learning/training resources
http://technet.microsoft.com/exchange/2010
http://technet.microsoft.com/office/ocs
Try It Out!
Download the Exchange Server 2010 Beta Evaluation
http://www.microsoft.com/exchange/2010/try-it
Get a 5-Day Trial of Office Communications Server 2007 R2
https://r2.uctrial.com/
96. Resources
www.microsoft.com/teched www.microsoft.com/learning
Sessions On-Demand & Community Microsoft Certification & Training Resources
http://microsoft.com/technet http://microsoft.com/msdn
Resources for IT Professionals Resources for Developers
www.microsoft.com/learning
Microsoft Certification and Training Resources