This document provides a summary of a presentation about navigating cloud services. It discusses trends impacting how people work, including the rise of smartphones and more employees working remotely. It also overviewed different cloud service models including Infrastructure as a Service (IaaS), Platform as a Service (PaaS), and Software as a Service (SaaS). Microsoft's cloud portfolio and services like Windows Azure, Office 365, and hybrid deployment scenarios were described. The presentation emphasized planning information architecture and governance when transitioning to the cloud. It outlined best practices for assessing, migrating, and optimizing content in the cloud.

1. A Practical Guide for Navigating the Clouds
#SPSBE13
Mary Leigh Mackie
@mlmackie | mlmackie@avepoint.com
April 26th, 2014

2. Agenda

3. The Way We Work

4. Trends impacting the way we work
1 billion
smartphones, 4 years
ahead of predictions
50%
of enterprise customers
are “on the road” to
cloud
For the first time in modern
history, workplace
demographics now span
3generations

5. Office Productivity
Essential for business and consumers
Enterprise-grade cloud servicesComprehensive tools to do your
best work

6. Microsoft Cloud
$3bn+ investment
in cloud
infrastructure
Dark Fiber between
hubs with multiple
international
edge points
ISO27001, EU
Model Clauses,
HIPAA, FISMA
DC, physical,
software
Benchmark setting
Power Usage
Effectiveness (PUE)

7. Microsoft’s productivity vision
OnlineOn Premises
Hybrid
Cloud on your terms
Messaging
Voice
& Video
Content
Management
Enterprise
Social
Reporting
& Analytics
Best experience across devices
Integrated best-of-breed solutions

8. Microsoft’s Cloud Portfolio
Public Private

9. What is important to you?
Control & Management Security & Reliability Anywhere Access

11. Cloud Service Models

12. Service layers
IaaS PaaS SaaS
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications

13. Windows Azure Overview

14. AWS overview
IaaS
Storage
Applications
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications

15. Office 365 Overview

16. Why choose Office 365?
Configuration Work from anywhereWorry free IT

17. Focus on Office 365

18. Deployment Scenarios - “All In”
Pros Cons
 Single Management
 Cost effective way to obtain SharePoint, Lync and
Exchange
 Fastest way to deploy this technology
 Storage Limitations
 Features Missing
Online.Microsoft.com
Active Directory

19. Deployment Scenarios - Untrusted, Non-
SharePoint Hybrid
Pros Cons
 Outsource Lync & Exchange
 Full SP feature set
 Ability to leave services on legacy SharePoint major
versions
 Dual Management
 Multiple Authentication
Online.Microsoft.com
Active Directory
Microsoft
Office Share
Server2007

20. Deployment Scenarios - “Untrusted Hybrid”
Online.Microsoft.com
Active Directory
Collab | BI
Search | MySites Apps
Microsoft
Office Share
Server2007
Apps
Pros Cons
 Full SP feature set
 Ability to leave services on legacy SharePoint major
versions
 Dual SharePoint Management
 Multiple Authentication

21. Deployment Scenarios - “Trusted Hybrid”
Active Directory
Pros Cons
 Simple authentication
 Full SP feature set
 Ability to leave services on legacy SharePoint major
versions
 Dual SharePoint Management
Microsoft
Office Share
Server2007

22. Deployment Scenarios - “Extranet”
Online.Microsoft.com
Active Directory
Pros Cons
 Isolate external users from external content
 Outsource authentication and firewall complexity
issues
 Complexity of Publication / Replication
Collab
Collab
Publication
Replication

23. Example: Education
Constantly
Onboarding Users

24. Planning SharePoint Online Workloads

25. Understanding Hybrid

26. Resources

28. Planning IA

29. Information Architecture vs. Management
Organize and describe content
Inputs
Outcomes
Manage the content & service
Inputs
Outcomes
@danholme

30. Some Specific Risks to Consider

31. How Much Governance is Needed?
Personal/My Sites
Governance
Visibility
Project/Team Sites
Community Sites
Portal

32. Hackers
gaining
access
80%
70%
60%
50%
40%
30%
20%
10%
0%
Accidental
employee
breach
Accidental 3rd
party breach
Intentional
Employee
breach
Intentional
3rd party
breach
Source: HCCA;, “Data Privacy: How Big a Compliance Challenge?”; January 2011
8%
61%
41%
30%
13%
How likely do you think the following
privacy breach risks are of occurring?

33. ISO27001
EU Model Clauses/ EU Safe
Harbor
Data Processing Agreement
Addressing Compliance in O365
Microsoft is the first and only major cloud based productivity to offer…

34. Management Controls and Scopes
Farm
Content DB
Top-level site
List/Library
[Folder]
Item / Document
Web ApplicationZone Service Application
Site collection
Sub siteSub site

35. Intranets / Extranets
Site
Collection
HR
Site
Collection
Marketing
Site Collection
Intranet Home
Finance Marketing HR
Farm
Content
DB
Content
DB
Content
DB

36. Don’t panic – plan with the end in mind…
On-Premises Farm
Content
DB
SocialExtranet Teams* Teams Intranet Apps <LOB>
Content
DB
Content
DB
Content
DB
Site Collection
Intranet Home
HRFinance
Marketin
g
Services Farm
Site
Collection
HR
Site
Collection
Marketing
Site
Collection
Finance
Search Metadata Profile BCS

38. The Migration Opportunity
Mixed Junk IN
Filter for Compliance
Prioritize for
Business Need
Structure for
Governance
Organized
Gold OUT

39. Migration: Choosing Your Approach
Manual
Automated

40. Planning Considerations

41. Migration: Best Practice Approach
Assessment Migration Optimization
2 31

42. Migration Approach: The Details
Assessment
Pre-scan Identify Discover
Migration
Customize Test-run Monitor
Optimization
Manage Customize
1 2 3 1 2 3
1 2

43. Summary

44. Our Resources: Learn More AvePoint

45. Our Goal: Your Satisfaction
Sales@avepoint.co
m
AvePoint.com
US: 1-800-661-
6588

46. Thank you!