1. SHARIN
GAND MAINTAINING DOCUMENT
1

2. APPLYING DIFFERENT VIEWS
Objective 1:
2

3. Document Zoom
Step 1: On the View Tab click Zoom
Step 2: Choose the Zoom option from the
pop up window
3

4. Try It!
Using the Word Lesson 1 Document complete the following:
• Zoom the document to 83%
4

5. Document Zoom
One page zooms your
document so one entire
page fits on the screen
Two pages zooms your
document so you can see
two pages of the
document at once
Page width changes the
page zoom so the page
fills the entire width of
the application
5

6. Try It!
Using the Word Lesson 1 Document complete the following:
• View the document using One Page
• View the document using Two Pages
• View the document using Page Width
6

7. Arranging Windows
Step 1: On the View Tab click Arrange All
Step 2: Word will automatically fit all open
windows to your screen
7

8. Try It!
Using the Word Lesson 1 Document complete the following:
8

9. Open Document in New Window
Step 1: Click View then click New Window, this will open a second copy of the same
document in a new window
9

10. Try It!
Using the Word Lesson 1 Document complete the following:
• Open a second copy of this same document, keep both documents open
10

11. Splitting Windows
Step 1: On the View Tab click
Split
Step 2: Word will
automatically split your screen
allowing you to view separate
parts of the same document
11

12. Try It!
Using the Word Lesson 1 Document complete the following:
• Split the screen to view two sections of the document at the same time.
• Click in the same location to turn split screen off
12

13. View Side by Side
Step 1: On the View Tab click
View Side by Side
Step 2: Choose the document
you want to compare to your
current document and click ok
Step 3: Compare two versions
of a document or two
separate documents side by
side.
13

14. Try It!
Using the Word Lesson 1 Document complete the following:
• View your two open documents side by side
14

15. Synchronous Scrolling
Step 1: After viewing two documents side by side, click on the View Tab click View
Side by Side
Step 2: Scroll through the document, and both documents will scroll simultaneously
15

16. Try It!
Using the Word Lesson 1 Document complete the following:
• Apply synchronous scrolling and scroll through the two documents at the same time
16

17. Switching Windows
Step 1: Click View then click Switch Window, and choose the open document you wish
to view
17

18. Try It!
Using the Word Lesson 1 Document complete the following:
• Switch between your two open documents, using the command on the View Tab
18

19. Document Views
Step 1: Click View then choose one of the different document views available.
19

20. Try It!
Using the Word Lesson 1 Document complete the following:
• View your document using each of the document views.
20

21. APPLY PROTECTION TO A
DOCUMENT
Objective 2:
21

22. Restricting Editing
Step 1: Click Review then choose Restrict Editing
Step 2: Choose your type of restrictions from the options
Step 3: Click Yes, Start Enforcing Protection
(You can also click File> Info> Restrict Editing to complete this process
in Backstage View)
22

23. Try It!
Using the Word Lesson 1 Document complete the following:
• Restrict Editing by choosing the option Tracked Changes
• Enforce protection by using the password: password
23

24. Password Protect Document
Step 1: Click
File > Info>
Protect
Document
Step 1: Click
Encrypt with
Password
Step 3: Type a password, and
click OK
24

25. Try It!
Using the Word Lesson 1 Document complete the following:
Stop the protection previously enabled
Using Backstage View apply password protection to the document using the password:
password
25

26. Mark a Document as Final
Step 1: Click
File > Info>
Protect
Document
Step 1: Mark
as Final
Step 3: Type a password, and
click OK
26

27. Try It!
Using the Word Lesson 1 Document complete the following:
• Mark your document as final
• Save the document in your documents folder as “LastName_Word_Lesson1”
27

28. MANAGING DOCUMENT VERSIONS
Objective 3:
28

29. Recover/ Delete Draft
Step 1: Click File to enter
Backstage View
Step 2: Choose Info
Step 3: Click Manage Versions
29

30. SHARE DOCUMENTS
Objective 4:
30

31. Sharing Documents
Click File to Enter Backstage View
Click Save & Send to enter sharing options
Choose the option for how you plan to share the document
31

32. Try It!
Using the Word Lesson 1 Document complete the following:
• Publish your document as a blog post.
• Choose register later when prompted
32

33. Compatibility Checker
Click File to Enter Backstage View
Click Info
Click Check for Issues
Click Check Compatibility
33

34. Compatibility Mode
Click File to Enter Backstage View
Click Info
Click Convert
34

35. Try It!
Using the Word Lesson 1 Document complete the following:
• Convert the document to enable features disabled by compatibility mode
35

36. SAVING DOCUMENTS
Objective 5:
36

37. Save a Document
Click File to Enter Backstage View
Click Save As
Choose your Saving Location
Name Your File
Chose the File Type
Click Save
37

38. Try It!
Using the Word Lesson 1 Document complete the following:
• Save your document as a PDF. Save it your Documents Folder. Name the File
LastName_Word_Lesson1
38

39. APPLYING TEMPLATES TO A DOC
Objective 6:
39

40. Applying Templates
Click File to Enter
Backstage View
Click New
Choose an Existing Template
Or Search on Office.com
Click Create
40

41. Try It!
Create a New Template:
• Save your new template as a PDF. Save it your Documents Folder. Name the File
LastName_Word_Lesson1Template
41

42. LESSON 1: SHARING &
MAINTAINING DOCUMENTS
You have reached the end of:
42