How to Be Super Productive with Gmail for Business
•Descargar como PPTX, PDF•
3 recomendaciones•1,000 vistas
Brian Childers will share how to get the most out of Google's Gsuite and other productivity tools that integrate within Gmail. You’ll never miss emails or opportunities after attending this workshop. To keep up with the pace of their industry and needs of their clients, Childers and his team at Foxxr have learned to become hyper-efficient with easy-to-use, affordable enhancements to their Gmail and Gsuite work environments. Join us and learn how to: Setup and navigate GSuite Share contacts between team members Instantly create, edit and categorize contacts on-the-fly from within Gmail Automatically create contacts from email signatures Automatically pull social profiles for your contacts How to snooze emails for later follow-up Create and organize action items from directly within your emails Create and organize common emails as templates within Gmail Automatically add your categorized contacts to your email marketing software
Recomendados
Recomendados
Más contenido relacionado
La actualidad más candente
La actualidad más candente (20)
Similar a How to Be Super Productive with Gmail for Business
Similar a How to Be Super Productive with Gmail for Business (20)
Más de Foxxr Digital Marketing
Más de Foxxr Digital Marketing (15)
Último
Último (20)
How to Be Super Productive with Gmail for Business
- 1. Presented by Brian Childers Foxxr Digital Marketing Wifi Access Foxxr Guest - getfound1 Become Super Productive with Gmail for Business
- 2. OVERVIEW OF TODAY’S SESSION OVERVIEW OF GSUITE HOW TO CREATE AN ACCOUNT 1. 3RD PARTY TOOLS YOU CAN USE TO BE MORE PRODUCTIVE LIVE DEMOS
- 3. $60 / Year $20 / Month Free $99 / Year $50 / Year
- 4. MAKE A STRONG FIRST IMPRESSION Look professional with custom email addresses. Video
- 5. STAY IN THE LOOP, ON THE GO Gmail for business is accessible on any device, anywhere.
- 6. BE MORE PRODUCTIVE Find any email in an instant with powerful search. Stay organized with automatic prioritization, custom labels, and more.
- 7. FOCUS ON YOUR BUSINESS; LEAVE THE REST TO GOOGLE Gmail for business comes with: • 24/7 support • Automatic spam protection • 99.9% guaranteed uptime • Automatic file backup on secure Google servers
- 8. PLUS, ACCESS A SUITE OF BUSINESS TOOLS Gmail for business is part of G Suite. When you sign up you automatically get: • 30GB of online storage for email and files • Integrated calendars, chat, video chat • Docs, spreadsheets, and more
- 9. BOOST PRODUCTIVITY AND COLLABORATION With G Suite you can: 1. Create a presentation with Slides. 2. Ask for feedback on a Google Doc. 3. Create a survey form with Forms and collect the data on Sheets. 4. Publish the results on a web page made with Sites.
- 10. TRY IT FREE, THEN CHOOSE A PLAN: G Suite Basic G Suite Business Professional email address for you and your team (ex: gary@gizmocam.com) ✔ ✔ Online storage for your files and emails 30 GB Unlimited* Performance: 99.9% uptime guarantee ✔ ✔ Get Help: 24/7 phone support ✔ ✔ Advanced security controls: Set alerts; Search for emails and files across employee accounts; backup data indefinitely N/A ✔ Price Per User $5/month Or, $50/year $10/month Or, $120/year * G Suite Business accounts with fewer than 5 users get 1TB per user.
- 11. GET STARTED WITH GMAIL FOR BUSINESS
- 12. SIGN UP: FOXXR.COM/GSUITE Click “Get Started”
- 13. COMPLETE THE SIGNUP FORM Tell us your domain name (ex: gizmocam.com). Or, register one for your business.
- 14. SET UP YOUR G SUITE ACCOUNT Add people to your G Suite account Set up G Suite
- 15. CALL THE GOOGLE TEAM FOR SET-UP ASSISTANCE
- 16. GET TO KNOW THE ADMIN CONSOLE When you complete setup, you’ll be taken to your Admin page.
- 17. VISIT MAIL.GOOGLE.COM TO SIGN IN
- 18. GET THE MOST OUT OF GMAIL FOR BUSINESS When you sign in for the first time, you’ll see emails from the Gmail team with tips for getting started.
- 19. RESOURCES
- 20. LEARN MORE Watch “From the G Suite” for more Gmail for business tips and tricks. gsuite.google.com/apps-show Visit the Help Center for how-to guides, FAQs, and more. gsuite.google.com/support
- 21. THANK YOU
Notas del editor
- Today, I’ll be sharing with you how to become super productive using Gmail for Business or Gsuite.
- OVERVIEW OF GSUITE HOW TO CREATE AN ACCOUNT 3RD PARTY TOOLS YOU CAN USE TO BE MORE PRODUCTIVE LIVE DEMOS
- Your email address, whether it’s on a sign or a business card, may be the first thing a potential customer sees. Having an email address that includes your business name inspires trust and conveys professionalism. It shows that you’ve invested in your business, made an effort to put your best foot forward, and you’re here to stay. [OPTIONAL: Show video: https://www.youtube.com/watch?v=zyhGkbkrw8U. Test prior to session to ensure video matches up with sound] Now let’s take a look at some of the other ways Gmail can help you stay in touch with customers.
- These days, people are working from more places than ever. In fact, 1 in 3 regularly work outside the office. (Source: Forrester Employee Workforce Survey, 2012). With Gmail for business you can stay productive while sitting on the train, in the waiting room at the dentist, or in the line at the coffee shop. Gmail works on any device, anywhere. So you’ll never miss emails from customers or opportunities when you’re away from your business location. If you use an iPhone and your business partner uses an Android, no problem - you can both use Gmail. Also, if you use Gmail on your phone then later pick up your tablet or sit down with your laptop, Gmail automatically syncs so you can pick up right where you left off.
- Let’s take a look at some ways that Gmail helps you stay organized First, it’s incredibly fast and easy to track down specific emails using search - so essentially nothing is ever lost. Second, Gmail has a feature called ‘Priority inbox’ which is designed to help you focus on the emails that matter. How it works is that Gmail uses a number of signals to identify emails it thinks are important to you and automatically sends them to your ‘priority inbox.’ You can also highlight messages that are significant to you, and over time, Priority Inbox gets even better at predicting what’s important to you. Third, Gmail for business also automatically filters out the spam, so you never have to see it.
- As a business owner, you have so many things to worry about day to day, and IT doesn’t have to be one of them. Gmail for business has 99.9% guaranteed uptime. This means you are guaranteed to have your services up and running 99.9% of the time. and if you ever need help with anything, the Google team is available 24/7. And of course, we’ve all experienced the panic of losing an important document or file. Well long gone are the days that if your computer crashes because you spilt a drink on it you lose all of your documents. With G Suite everything is saved on google servers, in the cloud, and as long as you can log into your account on another device all your info is saved."
- Gmail for business automatically comes with an additional set of tools you can use to run your business. This entire set of tools is called ‘G Suite.’ First, it comes wtih 30GB of file storage (or unlimited storage if you choose to purchase this option) It also comes with calendars, chat, and video meetings built-in b/c sometimes it’s faster to have a quick conversation rather than wait for an email reply. For those of you with online booking systems on your websites, Calendars can be integrated into your website so clients can see your availability. (more info on how to do this: https://support.google.com/calendar/answer/190998?hl=en) You also get access to Google Docs word processing and Google sheets - so you can create, edit and share files on the go from your phone, laptop or tablet.
- Let’s walk through a scenario of how you might use different G Suite tools. Let’s say you’re planning a meeting with a few clients to share some of your latest ideas. You can quickly create presentation in Slides to capture these ideas (like this presentation we’re walking through right now!). Not an expert at making slides? There are tons of free templates you can choose from to make your slides look polished! Let’s say you have your meeting, it goes well, but you need to collect some feedback afterwards. You can set up a Google Doc where everyone can share their thoughts and suggestions If you needed to collect more follow-up data or information, you can set up a survey in Google Forms, email it to a group of people, then see the responses live as they come in using Google Sheets. This is a great way to keep your data organized. If the data is something you’d like to share more widely, you could use Google Sites to create a web page. This is just one example of how you can use G Suite to get your work done quickly and collaborate with others - whether they’re your fellow employees or clients. Now let’s take a look at how much it costs to purchase G Suite in order to get Gmail along with the other business tools that come with it.
- First, remember that when you sign up for Gmail for business, you’ll have a free trial period. Then, you’ll be able to choose from two pricing options: either $5 per user per month for Gmail plus 30GB online file storage, or $10 per user per month for Gmail plus unlimited online file storage
- Alright! Now I’ll give you an overview of what to expect when you sign up for Gmail for business. Let’s walk through the process together.
- To begin, visit gybo.com/gsuite and click ‘Get Started.’
- Next, you’ll fill out a short signup form. The form will ask you for your domain name, like yourcompany.com. If you have one, you can go ahead and input, and you’ll later be asked to verify that you own that domain. If you don’t have a domain name, you can choose to buy one and you’ll be guided through the process for doing that. Note that ‘buying’ a domain technically means you’ll register it for a set amount of time. Important: The setup process varies a bit depending on your business size and wehther or not you have a domain. As you’ll see in a second, Google has a team that can walk you through the set-up process. Calling this team for assistance is the fastest way to get set up correctly, so I highly recommend doing that. Note: Depending on whether or not you purchase a domain in this step, you’ll be taken on slightly different paths as you signup. [Troubleshooting tip] If you do choose to buy a domain, you’ll be automatically taken to your Admin Console. To access your email, visit mail.google.com. It may take a few minutes for your domain registration to take effect, so you may not be able to access Gmail right away. If this happens, check back in 10-20 minutes.
- Once you’ve purchased a domain and filled out the form, you’ll see a page that provides you with an overview of the setup process. Important: Depending on your business size, you may see the option to call Google for set-up assistance with a Google rep. If you see this option, give them a call. If you don’t see the option to call Google, you will in the next step. Go ahead and click the ‘Start’ button on this page. Note: Depending on the business info you provided, you may see a slightly different version of this page and other pages in the setup process.
- On the next page, scroll down, and you should see a phone number to contact Google as well as a PIN. To complete setup, call this number and a member of the team will walk you through the next steps.
- Here’s the main page of your Admin Console. You’ll see links for the types of activities you may want to do here, including update your company info, add users, etc. However, at this point, you’re probably eager to actually log into your new Gmail account! Let’s go ahead and do that.
- Visit mail.google.com and log in to your new account.
- Congrats! You’ve logged into your account, where you can now send and receive emails. In fact, you’ll see that you’ve already received a few emails from the Gmail team with tips to get you started off right. You’ll also see a box with 4 steps for getting acquainted with Gmail. I encourage you to explore these resources so you can set up Gmail just the way you’d like.
- For more info, here are a couple great resources to jot down. First, “From the G Suite” is a weekly video series where members of the Google team share tips and tricks for using Gmail and other apps in a fun, casual entertaining format. And, of course, you can also visit the G Suite Help Center to search through the materials, view how-to guides, and instructions for how to contact the Google team. FAQs: How is Gmail for business different from my free personal Gmail account? Paid Gmail features include: custom email (@yourcompany.com), unlimited group email addresses, 99.9% guaranteed uptime, twice the storage of personal Gmail, zero ads, 24/7 support, Google Apps Sync for Microsoft Outlook, and more. Can a user have multiple email addresses? Yes. A user can have multiple email addresses by creating email aliases. You can add up to 30 email aliases for each user. Can I migrate my existing mail to G Suite? Yes. Migration tools are available for importing your old emails from legacy environments such as Lotus Notes and Microsoft.