Final version

1. TOTAL PACKAGE PROGRAM MENTORING PROGRAM FOR GRADES 6 TO 8 By Team Fab 5

3. Program Content

4. Marketing Plan

5. Procurement Plan

6. Volunteer Outreach Plan

9. Develop procurement plan to obtain resources (needs, sources, cost)

10. Develop marketing and advertising plan

11. Develop methods to gather information on benchmarking the progress of students, as well as feedback from volunteers.OUT-OF-SCOPE: Phase II of the project that will lead to putting the plan into action. Activities such as achieving financial backing from private or corporate sponsors will be our first major task once the orientation plan is complete. This may be an opportunity to team with local tutoring organizations, such as Sylvan Learning Center, to expedite education goals of student and teach effective study habits. An opportunity may arise to sponsor a summer camp to reinforce the “Core Values” of the program. This could involve class room training, guest lecturers, and games involving team building.

12. 5 Program Content- Core Values

13. 6 Program Content- Scheduling Meeting Schedule: Tuesday - Thursday for 1.5 hours Program Participants: 1st Year Participants- Orientation to the core values of the program 2nd and 3rd Year Participants- Demonstrate the core values by assisting as speakers, teaching lessons, and sharing experiences Program Structure: 45 minutes: Tutoring/studying 10 minutes: Physical activity/break 20 minutes: Lesson 10 minutes: Lesson Applications 5 minutes: Clean up

15. Day One

16. Program Kick-off

17. Introduction of program and staff

18. Day Two

19. Break into random groups of approximately ten students

20. Begin group interaction

21. Day Three

22. Brainstorm possible activities with students

23. Normal Routines

24. Approximately three weeks of lessons and activities per core value

25. Weekly speakers

26. Field trips taken about every three weeks

27. Last Two Weeks

28. Recap Lessons

29. Year-end activity

32. Twitter

33. Linkedln

36. Transportation

37. Stationary

38. Food and Drink

39. Office Equipment

41. DonationsExpenses were estimated at $15,000 – $ 20,000 per year based on below assumptions : (1) 50 students per class (2) 32 weeks (3) 1 mentor for every 5 students (4) 5-10 member board

43. Non-profit

44. Big Brothers/Big Sisters

45. A Child’s Place

46. Educational

47. Sylvan Learning Center

48. Corporate

49. Bank of America

50. Wachovia/Wells Fargo

51. Duke Energy

52. Research volunteer partnering structure

53. Time commitment per child

54. Ratio of 1/5, volunteer to child

55. One on one partnering

56. Tutoring for children with special needs

57. Advocates for the neediest participants

58. Assistance with administration and organization

59. Office/administrative work

60. Fundraising calls

61. Special event coordinators

63. Size: 5-10 members

64. Desired member background/experience:

65. Corporate

66. Academia (all levels)

67. Counseling

68. Community activism

69. Recruitment (see appendix)

71. Sports/Athlete

72. Executive

73. Educational

74. Political

76. Formal vs. Informal

77. Formal-volunteers will attend class room training and learn from a pre-set agenda

78. Informal- volunteers will be coached in groups or one-one as they interact directly with students in the program following a loosely designed program

79. Buy training vs. develop training: current needs vs. future needs

80. Free - BoardSource.org

81. Free - United Way

83. 16 Examples of Survey Questions Relationships(parents, teachers, relatives, friends, etc ) Helps identify child’s interaction with adults and presence - Do you have adults offer advice and help with personal problems? - Do you have adults that encourage and motivate you ? - Core Values : Teamwork, Temple, Talking School Engagement Helps identify any issues child is facing at school - How often are you able to complete school assignments? - Are you paying attention in class ? - Core Values: Taking Tests, Time management

84. 17 Examples of Survey Questions Attitudes and Behaviors Helps identify child’s personality - Do you accept responsibility for your actions ? - Do you do what you believe in ? - Core Values: Teamwork, Talking, Talent, Tour Ways of Coping Helps identify child’s coping techniques in difficult situation - Do you act hastily when in difficult situation? - Do you see things from the other person’s point of view? - Core Values: Taking a stand, Taking charge, Temple

85. 18 Evaluation Tools Pre/Post Survey by Mentees - Categories (Pre/Post) - Feedback about Mentors (Post) - Feedback about Program (Post) Survey by Mentors - Feedback on schedule and activities ? - What can be done better ? Survey by Parents - Has the child shown improvements ? - Improvements to current program ? References : Mentoring.org

87. Full Project Charter

88. RACI

89. WBS and process flow

90. Activity Schedule

91. Organizational Chart

92. Fundraising- Direct Mail Letter

93. Donor Recognition Letter

94. Board Member Recruitment

95. Board Member Responsibilities

96. Resources for Guest Lecturers

97. Pre-Survey

98. Program Survey

100. 21 Project Charter

101. 22 RACI

102. 23 Project Schedule and WBS

103. 24

104. 25 Appendix 1 - Activity Schedule

105. 26 Organizational Chart

106. 27 Appendix 2 - Fundraising via Net Direct Mail Letter

107. 28 Donor Recognition Letter

108. 29 Appendix 3 - Board Member Recruitment Skill Sets Unique to Non-profit Board Members Fundraising and Grant writing Governance Nonprofit Budgeting and Accounting Program Development and Evaluation Public Policy Volunteer Programs

109. 30 Non-Profit Board Responsibilities Provide continuity for the organization by setting up a legal entity to represent the organization's interests through interpretation of its services and advocacy for them Select and appoint a chief executive to whom responsibility for the administration of the organization is delegated, including: to review and evaluate the executive director’s performance on a regular basis in accordance with the stated job description, to offer administrative guidance and determine whether to retain the executive Govern the organization by broad policies and objectives, formulated and agreed upon by the chief executive and employees, including to assign priorities and ensure the organization's capacity to carry out programs by continually reviewing its work Acquire sufficient resources for the organization's operations and to finance the products and services adequately Account to the public for the products and services of the organization and expenditures of its funds, including: to provide for fiscal accountability, approve the budget, and formulate policies related to contracts from public or private resources to accept responsibility for all conditions and policies attached to new, innovative, or experimental programs.

110. 31 Resources for Guest Lecturers Research Speakers for “Core Values” Sports/Athletes: Panthers, Bobcats, Checkers, Speed Executive: Biz Journal top 25 corporations Educational: Area colleges and universities Political: Local and regional political leaders Non-profit: Top local charities as ranked by Charity Navigator

111. 32 Appendix 4 – Pre Survey Template

112. 33 Program Survey Template

113. 34 Appendix 4 – Parent Survey Template