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Document Management

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Charles Burton
Charles Burton

The document discusses implementing a document management system within a public sector organization. It outlines the benefits of going paperless such as instant retrieval, simultaneous sharing of documents, improved security, reduced storage needs, and increased efficiency. It describes scanning documents to make them accessible online while reducing storage space. The document also addresses organization-wide needs such as solving imaging needs across departments and preserving archived documents. It provides examples of how different departments like administration, human resources, and student records could benefit from digitization and search capabilities.

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Digital Document Management within the Public Sector Document Management for every department in your Enterprise Presented by: Charles Burton
OBJECTIVES ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Document Management ,[object Object],[object Object],[object Object],[object Object],[object Object]
The Benefits of Going Paperless ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
DOCUMENT IMAGING SOLUTIONS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
ORGANIZATION WIDE CONCERNS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
DISTRICT-WIDE CHALLENGES and SOLUTIONS
District-Wide Solutions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
DISTRICT-WIDE ,[object Object],[object Object],[object Object],Eliminate paper files and save storage space….save 12,000 plus pages on one CD They are safe in a digital archive that prevents misfiling and loss Comprehensive security prevents unauthorized access
DISTRICT-WIDE ,[object Object],[object Object],[object Object],You may search a folder or use the intelligent search function Documents and folders are accessible to multiple users with less cost and greater efficiency Manage your retention schedules from your desktop using portable volumes
STUDENT RECORDS ,[object Object],[object Object],Imaged documents remain in their folders when being viewed preventing lost or misplaced documents. Imaging provides an easy way to back-up documents for off-site storage and disaster recovery. Easy integration with existing student information systems. (e.g. Pentamation, SASSI, ARIES, etc.)
HUMAN RESOURCES ,[object Object],[object Object],Easy importing of scanned or electronic files reduces storage and retrieval costs. Full-text search capabilities enables you to search millions of pages instantly. Comprehensive security allows you to control access at the file, workstation, or departmental level.
Online Demo ,[object Object],[object Object],[object Object],[object Object]
IT CONCERNS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Pitfalls to avoid ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Keys to Success ,[object Object],[object Object],[object Object]
Thank You ,[object Object],[object Object],[object Object],[object Object],[object Object]
Document Management Capture Quick Fields Snapshot Import Agent ScanConnect Distribution Client WebLink Web Access Plus Email Plug-in Workflow Workflow Audit Trail Records Management Agenda Manager Integration Integrator’s Toolkit Integration Express Integration Express-GIS Integration Express-HTE
ADMINISTRATION ,[object Object],[object Object],Scan the agenda packet or import as an electronic file. Publish and distribute on cost-effective, space saving CD’s or post to the Web or intranet. The flexibility of full-text and customizable template searches allows you to pinpoint your search with unparalleled speed.

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Document Management

  • 1. Digital Document Management within the Public Sector Document Management for every department in your Enterprise Presented by: Charles Burton
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  • 7. DISTRICT-WIDE CHALLENGES and SOLUTIONS
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  • 18. Document Management Capture Quick Fields Snapshot Import Agent ScanConnect Distribution Client WebLink Web Access Plus Email Plug-in Workflow Workflow Audit Trail Records Management Agenda Manager Integration Integrator’s Toolkit Integration Express Integration Express-GIS Integration Express-HTE
  • 19.