1. Project Management
Managing Your Resources. Meeting Your Objectives.
Presented by Cameron Kruger, Lake Superior Initiative

2. Project Management
Managing Your Resources. Meeting Your Objectives.
Presented by Cameron Kruger, Lake Superior Initiative

3. PROJECTS

4. PROJECTS
FINITE LENGTH

5. PROJECTS
FINITE LENGTH
PART TIME RESOURCES

6. PROJECTS
FINITE LENGTH
PART TIME RESOURCES
DELIVERABLE RESULT

7. “When the weight
of the paperwork
equals the weight of
the project,
the project can be
considered
complete.”

8. PROJECT PARAMETERS

9. PROJECT PARAMETERS
QUALITY

10. PROJECT PARAMETERS
QUALITY COST

11. PROJECT PARAMETERS
QUALITY COST TIME

12. PROJECT PARAMETERS
QUALITY COST

13. PROJECT PARAMETERS
QUALITY

14. PROJECT PARAMETERS
QUALITY
Specifications,
the Blueprints.

15. PROJECT PARAMETERS
COST
Spending estimates,
the Budget.

16. PROJECT PARAMETERS
TIME
Scheduling,
the Book.

17. BLUEPRINT
Determine the Objective
- Specific.
- Measurable.
- Realistic.
- Time Limited.

18. BLUEPRINT
Determine the Objective
Create a Volunteer Recruitment
plan by June 1, 2010 at a cost of
less then $1,200.

19. BLUEPRINT
Determine the Scope
IMPERATIVES DESIRABLES
Must be Not essential,
present for but add to
success. success.

20. BLUEPRINT
Determine the Scope
IMPERATIVES DESIRABLES
- Marketing - Social Media
- Screening - Booths/Fairs
- Orientation

21. BLUEPRINT
Determine the Scope
Volunteer Recruitment Plan
Marketing Screening Orientation
Ads Flyers Class Manual
Background
Checks Interviews

22. BUDGET
Determine the Cost
- Labor - Supplies
- Overhead - Admin
- Materials - Fees

23. BUDGET
Determine the Cost
How much really does it cost?
- Inflation over time.
- Not enough accurate quotes.
- Inconsistent estimates

24. BOOK
Determine the Timeline
To + 4Tm + Tp
Te =
6

25. BOOK
Determine the Timeline
Te = Time Estimate
To = Optimistic Time
Tp = Pessimistic Time
Tm = Probable Time

26. BOOK
Determine the Timeline
PROBABILITY
99.73%
To Tm Te Tp

27. BOOK
Determine the Timeline
GANTT Chart
Relationship of steps
in relation to time.

28. 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

29. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2.
3.
4.
5.
6.
7.
8.
9.
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

30. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3.
4.
5.
6.
7.
8.
9.
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

31. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4.
5.
6.
7.
8.
9.
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

32. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5.
6.
7.
8.
9.
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

33. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS
6.
7.
8.
9.
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

34. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS
6. MARKETING PLAN DEVELOPMENT
7.
8.
9.
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

35. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS
6. MARKETING PLAN DEVELOPMENT
7. FINALIZE ORIENTATION PROCESS AND MANUAL
8.
9.
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

36. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS
6. MARKETING PLAN DEVELOPMENT
7. FINALIZE ORIENTATION PROCESS AND MANUAL
8. LAUNCH RECRUITMENT MARKETING EFFORT
9.
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

37. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS
6. MARKETING PLAN DEVELOPMENT
7. FINALIZE ORIENTATION PROCESS AND MANUAL
8. LAUNCH RECRUITMENT MARKETING EFFORT
9. SCREEN AND ORIENT NEW VOLUNTEERS
10.
03/01 03/15 04/01 04/15 05/01 05/15 06/01

38. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS
6. MARKETING PLAN DEVELOPMENT
7. FINALIZE ORIENTATION PROCESS AND MANUAL
8. LAUNCH RECRUITMENT MARKETING EFFORT
9. SCREEN AND ORIENT NEW VOLUNTEERS
10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED
03/01 03/15 04/01 04/15 05/01 05/15 06/01

39. BOOK
Determine the Timeline
PERT Diagram
Relationship of steps
to one another.

40. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8

41. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION

42. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS

43. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS

44. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT

45. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS

46. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT
2. REQUEST QUOTES FROM CONSULTANTS
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS

47. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT
2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL
3. VOLUNTEER JOB DESCRIPTIONS
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS

48. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT
2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL
3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT
4. HIRE CONSULTANT
5. INDIVIDUAL STAFF MEETINGS

49. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT
2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL
3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT
4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS
5. INDIVIDUAL STAFF MEETINGS

50. 22
2 4
30 7 22
1 3 5 7
15
15
7
22 9 10
6 8
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT
2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL
3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT
4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS
5. INDIVIDUAL STAFF MEETINGS 10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED

51. BRINGING IT TOGETHER
Determine Responsibility
Assign each step to a team
member with a budget and
deadline.

52. BRINGING IT TOGETHER

53. BRINGING IT TOGETHER
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION

54. BRINGING IT TOGETHER
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00

55. BRINGING IT TOGETHER
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15

56. BRINGING IT TOGETHER
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS

57. BRINGING IT TOGETHER
COMPONENT
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS

58. BRINGING IT TOGETHER
COMPONENT BUDGET
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS

59. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS

60. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS

61. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS

62. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00

63. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1

64. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR

65. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS

66. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00

67. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7

68. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER

69. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
HIRE CONSULTANT

70. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
HIRE CONSULTANT $0.00

71. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
HIRE CONSULTANT $0.00 APRIL 15

72. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR

73. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR
MARKETING PLAN
DEVELOPMENT

74. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR
MARKETING PLAN
DEVELOPMENT $400.00

75. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR
MARKETING PLAN
DEVELOPMENT $400.00 APRIL 15

76. BRINGING IT TOGETHER
COMPONENT BUDGET DEADLINE RESPONSIBILITY
BRAINSTORM VOLUNTEER
ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
REQUEST QUOTES FROM
CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
CREATE VOLUNTEER JOB
DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR
MARKETING PLAN
DEVELOPMENT $400.00 APRIL 15 CONSULTANT

77. CONTROL AND MONITOR
Control Point Identification

78. CONTROL AND MONITOR
Control Point Identification
PARAMETER

79. CONTROL AND MONITOR
Control Point Identification
WHAT IS LIKELY
PARAMETER TO GO WRONG?

80. CONTROL AND MONITOR
Control Point Identification
WHAT IS LIKELY HOW AND WHEN
PARAMETER TO GO WRONG? WILL I KNOW?

81. CONTROL AND MONITOR
Control Point Identification
WHAT IS LIKELY HOW AND WHEN WHAT WILL I
PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT?

82. CONTROL AND MONITOR
Control Point Identification

83. CONTROL AND MONITOR
Control Point Identification
QUALITY

84. CONTROL AND MONITOR
Control Point Identification
PARAMETER
QUALITY

85. CONTROL AND MONITOR
Control Point Identification
WHAT IS LIKELY
PARAMETER TO GO WRONG?
QUALITY

86. CONTROL AND MONITOR
Control Point Identification
WHAT IS LIKELY
PARAMETER TO GO WRONG?
QUALITY
COST

87. CONTROL AND MONITOR
Control Point Identification
WHAT IS LIKELY
PARAMETER TO GO WRONG?
QUALITY
COST
TIME

88. CONTROL AND MONITOR
Control Point Identification
WHAT IS LIKELY HOW AND WHEN
PARAMETER TO GO WRONG? WILL I KNOW?
QUALITY
COST
TIME

89. CONTROL AND MONITOR
Control Point Identification
WHAT IS LIKELY HOW AND WHEN WHAT WILL I
PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT?
QUALITY
COST
TIME

90. WHAT MAKES A GOOD
PROJECT MANAGER?

91. WHAT MAKES A GOOD
PROJECT MANAGER?

92. TRAITS OF A GOOD
PROJECT MANAGER
- Sees the project through.
- Follows a plan.
- Fosters buy-in.
- Sets measurable objectives.

93. TRAITS OF A GOOD
PROJECT MANAGER
- Motivates the team.
- Utilizes resources.
- Eliminates waste.
- Learns from mistakes.

94. ONLINE TOOLS
- Basecamp
$24/month, 15 projects, Unlimited users
- Zoho Projects
Free, 1 project, Unlimited users
- Central Desktop
Free, 2 projects, 5 users per project

95. BASECAMP

96. BASECAMP

97. BASECAMP

98. BASECAMP

99. BASECAMP

100. BASECAMP
Insight - iPhone app
Phonified - Other mobile phones
Agile Agenda - GANTT Charts
Tick - Time Tracking

102. ZOHO PROJECTS

103. ZOHO PROJECTS

104. ZOHO PROJECTS

105. ZOHO PROJECTS

106. ZOHO PROJECTS

107. ZOHO PROJECTS

108. ZOHO PROJECTS

110. CENTRAL DESKTOP

111. CENTRAL DESKTOP

112. CENTRAL DESKTOP

113. CENTRAL DESKTOP

114. CENTRAL DESKTOP

115. CENTRAL DESKTOP