System and procedures to establish a Document Control Department. www.mdocsystem.com

1. Created By :
Charles/Shouky Abuayash
For MDOCSYSTEM.COM
03/16/16 1Benefit of Implementing a Document Management System

2. Where you find a full description of all our live
activities and practical experience
Where every aspect of document handling is treated
professionally
Where pictures in our photo gallery speaks louder
than words
Where we tailored and customize everything to suit
your needs and budget
Where you can see the quality system works for you
and all your partners and stakeholders
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3. MDOCSYSTEM suite of consulting services
includes review of your projects scope to
recommend procedures and solutions and
implementing any required changes and,
finally, training staff in those changes.
 The result is a coherent and detailed
update of the organization’s procedures and
staff knowledge.
 Make paperless office to work for your
company.
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4. Review and Analysis
Consultants focus on identifying customers' needs
ensuring the solution is best tailored to the specific
operational needs of the organization. Education and
training needs are also analyzed at this stage with a view
to integrating services as required.
Product Implementation
Implementations can consist of reviewing existing
procedures; designing an implementation plan to roll-out
MDOCSYSTEM services throughout the company;
designing customized training programs; and preparing
performance measurement programs to evaluate the
implementation process.
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System 5
On a daily basis, we help companies,
management teams and business owners
work through document storage issues,
document conversion questions, scanning
& imaging challenges, document shredding
and destruction concerns, and questions
about moving sensitive documents “to the
cloud.”

6. 1- Services/Product Customization
MDOCSYSTEM specializes in providing customized solutions:
from simple development of specific reports to full scale
customization to meet specific business processes.
Furthermore, regardless of the complexity of the customization,
clients retain ongoing access to new versions of MDOCSYSTEM
products as they are updated and released.
Standard product upgrades can be applied to live installations
notwithstanding the customizations they may contain. This is
an important consideration, as with the rapid development of
network communications, customers are assured of their
investment in customizing a system that is tailored to their
specific requirements, ensuring that at all times they are
utilizing the most up-to-date technology.
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7. 2- Product Integration
MDOCSYSTEM services and products can often be
integrated with other company systems such as
Financials, Payroll, Job Costing, Human Resources,
Scheduling and Estimating Systems.
Contact MDOCSYSTEM by filling out the inquiry
form to discuss your product integration
requirements with our technical consultant.
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8. 3 - Improving Workflow: Business processes typically
involve movement of documents from the company
to third parties, from department to department
inside the company, and from person to person in a
department. Several persons with different roles (such
as creation, review, approval, and dispatch) will have
to reference the document before it completes its
intended purpose. Well-planned and efficient
movement of documents can significantly speed up
business processes and enhance their quality.
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9. 4 - The benefit here is one of avoiding trouble, which
can be serious enough to shut down the business.
Government regulations require maintenance of
different kinds of data and documents, and the
requirements are often very complex. A good system
will help ensure compliance with the rules, using such
means as checklists, standard forms, and automatic
organization.
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10. 5 - Maintaining documents becomes absolutely necessary to
meet many different requirements. Documents can
contain business secrets and other confidential data, such
as product formulas or employees’ personal details. If
unauthorized persons gain access to these documents, it
can lead to business damage or legal damages. Our
consultancy ensures that only authorized persons can
access particular documents.
5a- Documents also need to be secured from disasters such
as fires and floods. A good system can make it much easier
to restore the documents in case of a disaster.
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10Benefit of Implementing a Document Management System

11. 6- Managing the sizable volume of documents
generated in the course of business is expensive. In a
paper-based system, paper, ink, file folders, filing
cabinets, filing staff, and other requirements cost
money. Even in an electronic system, you need
computers, storage media, and system-administration
staff. Good document management systems can
reduce these costs by meeting all document-related
requirements (outlined above) in a well-planned
manner.
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- Records organization/file naming/taxonomy/
scanning /indexing/storing/safeguarding .
- Retention Schedule Development.
- Workflow Assessment & Optimization.
- Document Collaboration & Sharing.
- Software Needs Assessment, RFP Development &
Vendor Selection.
- Disaster Recovery/Prevention.
- Reporting & Compliance.
- Hiring, Education & Training.

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Thank you for giving me the opportunity to
discuss your upcoming needs with you. We
would be honored to serve your needs now
and into the future. We believe that quality,
blended with excellent service, is the
foundation for a successful business.