The document summarizes the implementation of an institutional repository called BORIS at the University of Bern. It describes how BORIS was started with no previous repository, its staffing and costs. It outlines the workflow where researchers enter metadata and full text into BORIS which is then reviewed by the BORIS team. An open access mandate now requires researchers to archive publications in BORIS. The summary highlights several BORIS functionalities like Shibboleth authentication, linking to the CRIS system, and embedding publication lists on department websites.

1. BORIS
It’s never to late to start a repository
Christian Gutknecht
E-Library, University of Bern
12.06.2014 – Open Repositories 2014, Helsinki

2. University of Bern
> Students: 16’000
> Staff: 6500
> Publications: 6500/y
2
Image: Aliman5040 (CC-BY-SA 3.0)

3. Situation 2012
> No Repository at all
> CRIS (FACTScience)
> No OA-Policy
3
Image: We Ba Uni (CC-BY-SA 3.0)

4. Staff
4
Image: Geschäftsbericht UB Bern 2013
> 80% OA-coordinator
> 70% Repository Manager
> 15% IT-Systemadmin
> 30% Metadata librarian
+
> Eprints Services
professional Package
— Incl. Gold Support
— Incl. IR Stats
21‘850 EUR

5. Workflow
Researchers
enter
bibliographic
information and
fulltext in BORIS
Institute‘s library or
adminsitration
Report
publications and
fulltext
FactScienceBORIS
BORIS Team
reviews,
completes, helps,
(moves online)

6. OA Mandate
6
Image: Geschäftsbericht UB Bern 2013
The University of Bern
requires its scientists to
archive a complete version of
all reviewed and published
academic papers and the
corresponding bibliographic
data in the institutional
repository of the University of
Bern.

7. Some hightlighted functionalities
> Shibboleth SSO
> Contributors Component
— Lookup of staff information
— Automatic mapping of subjects and institutes
— Display Name
— ORCID
— Citation renderer
> Projects / Organisations (Bazaar CRIS Plugin)
> Event message to CRIS
> IRStats2 / Piwik
7

8. BORIS – Contributors
8http://boris.unibe.ch/view/divisions/27=2E20=2E530=2E20.html

9. BORIS – Contributors (External)
9
Role can be
specific to
publication type

10. BORIS – Contributors (Internal)
10

11. BORIS – Contributors (Internal)
11

12. BORIS – Contributors (Internal)
12

13. BORIS – Contributors (Internal)
13

14. BORIS – Contributors
Display Name & ORCID
14

15. BORIS – Subjects (from map)
15

16. BORIS – Institute (from staff directory)
16

17. Default license
17

18. Stage: Quality Control
18

19. Multi-lingual
> GUI in German, English, French
> Language attribute of Title and abstract
— http://boris.unibe.ch/40813/
> Problems for Import, Export, IR-Stats
> Institute-Names (http://boris.unibe.ch/view/divisions/)
19

20. Metadata Update
Automatically update “in Press” publications from Pubmed and
Crossref
> http://files.eprints.org/744/
20

21. BORIS – Projects
21

22. BORIS – Projects
22http://boris.unibe.ch/view/divisions/27=2E20=2E530=2E20.html

23. BORIS – Projects
23

24. BORIS – Projects
24

25. BORIS – Organisations
25

26. BORIS – Organisations
26

27. BORIS – Organisations
27

28. BORIS – Projects
http://boris.unibe.ch/id/project/160
28

29. BORIS – Projects
(http://boris.unibe.ch/id/project/160)
29

30. Importing existing Publications from
CRIS
> Initial dump of tables from database in CSV
> Perl Script to generate Eprints XML
> Importing once
30

31. Sending Data to CRIS
> Triggered (delayed) when eprint is put online (status=archive)
or item is updated or deleted/retired
> Sending minimal XML message of eprint to ESB of the IT
Services, where XML is processed according defined rules.
31

32. BORIS – Publication List of Department
32

33. Stage: Website - Embedding
33http://www.istb.unibe.ch/content/publications/index_eng.html

34. Configuration Code Management
> Confluence
> Jira
> Github first -> https://github.com/UB-Bern/boris
> then moved to local git
Three VM:
> boris-dev.unibe.ch
> boris-test.unibe.ch
> boris.unibe.ch
34http://boris.unibe.ch/view/divisions/27=2E20=2E530=2E20.html