1. 1
Create a Business Letter
Why It Matters
Why do I need to learn how to create a business letter?
Business letters are not just for adults who have certain types
of jobs. There are many situations that require people of all
ages to create a business letter.
Chances are, if you need to write a business letter, you want
the recipient to take your letter seriously. One of the best
ways to accomplish this is to learn how to use the features in
Word to create a business letter according to a specific
format.

2. 1
Create a Business Letter
What Makes a Good Business Letter?
Use correct punctuation and spelling.
Use the Grammar and Spell Checker.
Do not use slang and abbreviations.
Include all of the following in your letter:
Return address
Date
Inside address
Salutation
Body of three paragraphs
Closing with a goodbye phrase, your
name, and your title
Word Processing

3. 1
Create a Business Letter
Exercise 1-2 Open and Save a Document pg. 137–138
APPLICATIONS USED
In this exercise, you will open a new Word
Microsoft Word
document and save it, making sure the file is
named correctly and saved to the right location.
When you are working with a document, it is
important to understand the difference between
Save and Save As:
 Use Save As to name a new document and
save it to the correct folder.
 Use Save to update any new additions to an
already saved document.
 Use Save As again to save a different version
Word Processing
of a file or change the file’s location.

4. 1 Create a Business Letter
Exercise 1-3 Format a Business Letter pg. 139–140
In this exercise, you will write a business letter to
ask permission to use a picture from a Web site.
A business letter uses a specific format that
includes the following main parts:
 Return address  Salutation
 Date  Body
 Inside address  Closing
When you write a business letter, follow formal
writing rules:
 Use correct punctuation and spelling.
 Do not use slang or abbreviations.

5. 1 Create a Business Letter
Exercise 1-4 Edit Your Letter pg. 141–143
edit
To change or rewrite a
In this exercise, you will learn to cut, copy, and
document to improve it. paste text as you edit the letter you created in
(pg. 141)
the previous exercise.
proofread
To check a document for
logical sense, spelling, One should always edit and proofread a business
grammar, and punctuation.
(pg. 141) letter before sending it in order to give a good
cut impression. As you edit, you may need to do the
To select and remove text following with text:
from a document. (pg. 141)
copy
 cut
To duplicate text so it can
be placed to another  copy
location in a document.
(pg. 141)  paste
paste
To place cut or copied text
to a new location in a
Word Processing
document. (pg. 141)

6. 1 Create a Business Letter
Exercise 1-5 Use the Thesaurus and Check Spelling and Grammar pg. 144–145
In this exercise, you will use Word’s thesaurus
and the Spelling and Grammar tool to edit your
letter.
synonym
Word has tools to help you edit. You might want
A word that has
the same to use the thesaurus to find a synonym if:
meaning as  You use a particular word too frequently.
another. (pg.
144)  You need a word that is easier to understand.
The Spelling and Grammar tool helps you find
mistakes in:
 Spelling
 Punctuation
Word Processing
 Grammar

7. 1 Create a Business Letter
Exercise 1-6 Preview and Print Your Letter pg. 146–148
In this exercise, you will use the Print Layout
view, the Zoom tool, and Print Preview to view
your letter. You will also use the Page Setup
options to center your letter on the page. If your
teacher allows, you can print your final letter.
Before you print a document, do the following:
 View the entire document.
 Check the formatting.
 Make any needed changes.
A well-formatted business letter should:
 Have 1-inch margins at the left and right
 Be centered vertically on the page

8. 1 Create a Business Letter
Create a Business Letter following the directions
from
pages 137 – 148 of your text.
In this exercise, you will open a new Word
document and save it. You will also check to
make sure you name the file correctly and save it
to the correct location. It should be saved into
your Word Processing Business Letter Folder.
For this letter you will write to Fender asking
permission to use a picture from its Web site.
Remember a well-formatted business letter
should:
 Have 1-inch margins at the left and right
 Be centered vertically on the page