This document describes a cash basis accounting system for pest control service providers implemented in Tally.ERP9. It allows users to create invoices for services without recording them initially, generate outstanding reports, and automatically post revenue when payment is received. Key features include creating different invoice types and using subforms to include service descriptions. Reports like bank book, cash book, outstanding ledgers, sales/purchase registers, and tax computations are generated. The solution aims to simplify cash basis accounting while maintaining compliance. License costs for the Tally.ERP9 single and multi-user versions including the pest control module are provided.

1. Cash Basis Accounting System
In
Tally.ERP9
“A vertical for Pest Control Service Providers”

2. Single Entry
Check
Day-to-DayCredit
Double Entry
Petty Cash
Debit
Numeric
Financial
Posting
Cash Book
Purchase Book
Sales Book
Bank Book
Deposit Slip
Bookkeeping
Interest
Welcome to the World of Tally

4. Business Scenario
• Important profession's like yours may demand to
practice Cash Basis Accounting.
• For which you may be using private software’s or Tally
for your day to day accounting activity.
• You may needed a system to maintain Cash Basis
Accounting in Tally.ERP9.
• You want the system to follow all statutory and
practical needs.

5. Main Business Challenges in Tally.ERP9
• Creating Invoices with service descriptions.
• Keeping this Invoices unaccounted. (To avoid
unnecessary Service Tax or Income Tax Liability)
• Outstanding Management (Without booking the
Invoices in accounts)
• Convert the received amount against the Invoice into
Principle + Service Tax and then book the Income.

6. Alternate Solutions & Their Drawbacks
• Maintain two books of accounts one in private software
other in Tally or both in Tally.
• Use external sources like Excel Files for outstanding follow
up.
• Book the Invoices only when income is received.
• Difficult to reconcile records.
• Added human efforts.
• Reduced Accuracy.
• Increased Dependencies.

7. Features of Solution
• Create Service Invoice with description and sub form.
• Store this Invoices in Tally.ERP9 without accounting
effects.
• Generated Outstanding Reports on the basis of these
Invoices.
• Pass the revenue entry based on the receipt
automatically.
• Auto Posting calculates reverse Service Tax and help
compliance.

8. Service Invoice Features
• Create different Invoices as per services and
Automatic – Manual Invoice numbers for various
voucher types (e.g. Fumigation, Heat Treatment etc.)
• Use Sub Forms for Service Description in Invoice.
• Include Logo Printing with Terms and Conditions in
Invoice.
• Include Bank A/c. details (like RTGS) in Invoice – for
faster payment.
• Have both Service Tax applicable and non applicable
services covered in Invoice

9. Created Multiple Voucher Types for multiple services which helps in Auto Posting Sales

10. Created Multiple Optional Sales Voucher for multiple services for Invoicing

11. Created Service Invoice with Description & Service Tax but make no effect in book of accounts.

12. Created Service Invoice Format

13. Provides Bill Wise Ref Pending details for easy receipt and generates Auto Posting of
Sales Invoice with reverse bifurcation of Service Tax Amount for Books of Accounts.

14. Total Outstanding Report Party - Wise

15. Party – Wise / Bill Wise Outstanding Report

16. Following are the List of highlighted Reports generates from Tally
1. Day Book
2. Columnar Day Book
3. Bank Book
4. Cash Book
5. Party Outstanding Ledger as per Mercantile Basis & Cash Basis
6. Group Summary Report
7. Sales Register
8. Purchase Register
9. Service Tax Computation
10. Service Tax Payable Bill Date Wise / Realization Date Wise / Input Credit Summary /ST3 Report
11. TDS Computation / Challan Reconciliation / Form 16A / Form 26Q / Form 27Q / TDS
Outstanding Party Wise / Nature of Payment
12. Balance Sheet / Trial Balance / Profit And Loss A/c. / Trading Account
13. and many more..

17. If any extra report is required it can be prepared and customized as per your needs.
We hope the presentation is useful and awaiting for your enquiries
Tally.ERP9 Single User (Silver) License Costs 18,000/- + Pest Module Cost 10,800/- = 28,800/-
Tally.ERP9 Multi User (Gold) License Costs 54,000/- + Pest Module Cost 36,000/- = 90,000/-