learn how to protect your documents and create efficiency for yourself and your teammates by utilizing Google Apps!

1. HURDLE BUSTERS
Use Google for a
Paperless Office
Saving paper = making
paper!
Chelsea Dygert
#ConsultMent
#YesPhx

2. Let’s Create Context
Name
Business you’re working on? Considering?
Experience w/ Google Drive?
How did you hear about Eureka / My talk?
Chelsea Dygert
#ConsultMent
#YesPhx

4. WHY:
#YesPhx
1) Business Efficiency
2) Reduced Waste
3) Environmental Friendliness
4) Prevents Destroyability

5. What We’ll Cover:
#YesPhx
1) External paperless options
2) Gmail
3) Google Drive
4) Google Plus

6. Mainstream Tool (most inclusive)
● Microsoft 365
●Basecamp
--Does not allow same-time editing
●Google Apps (for Work)
Source: Forbes 5 Steps for Paperless Office
Options

7. Places to Request from:
● Paperless Statements from Banks
Chase, BOA, {12 mo} Wells Fargo, Citibank {7 years}
● Electronic Invoices from vendors
● Storage for sending
YouSendIt / Dropbox / Google Drive
(Save and store these docs internally)
Externally

8. Google Apps
● Gmail
Can still have company name
…Chelsea@DygertConsultment.com
● Google Drive
-Folders
-Presentations
-Documents
-Sheets
-Calendar
-Hangouts / Chats
Internally**

9. Getting Started
Google Drive:
Drive.Google.ComGo through:
Log in process
Browse files (can have some functionality offline - yay)!
Shared
Creating New
Real time Collaboration
Messenger / Chat within items
Download onto your computer (work MORE offline)
--Switching between accounts on your desktop version

10. Getting Started
Google Calendar
Go through:
Show calendars
Create event
Add descriptions for reminder notes
Add location for map services
Share a calendar with others

11. Getting Started
Google Docs / Sheets / Presentations
Go through:
Creating new
Collaborating
Sharing from within
Message / Chat / Comment / send link

12. Getting Started
Google Plus
Go through:
Logging in (through Gmail) → grid → +Chelsea
Fill out your profile (SEO SEO SEO)
Write posts, +1 posts, Share posts,
Tagging
Hashtagging
Circles (Following)
Reviews
Communities
Hangouts
Google Authorship (no more)

13. OBJECTIONS?
● Too many passwords to remember
○ ANSWR: LastPass is free and RoboForm costs about $30.
● Security
○ ANSWR: Have you ever heard that “Google was hacked?”
○ Scalability creates extra security
○ More $ to invest in security, more internal measures
● Google / Gmail policy terms
○ Read them

14. Connect:
Chelsea Dygert
Dygert #ConsultMent
Chelsea@DygertConsultMent.com
@cimforgiven
at Local coffee shop
#YesPhx