2. YOUR TITLE HERE
Courtney Matthews, Digital Repository Librarian
Courtney Matthews @courtneyearl
C4LN, May 26-27, 2016
Kitchener, ON
uwspace.uwaterloo.ca
Institutional Repository
UWSpace
3. EXPANSION: PHASE 1
Courtney Matthews, Digital Repository Librarian
Agenda
UWSpace
Background
Expansion
Support
Challenges
Feedback
4. BACKGROUND
Institutional partnership
Accepting ETDs (2000)
DSpace (2006)
Home to 8800+ items
Electronic Theses & Dissertations
Journal Articles
Courtney Matthews, Digital Repository Librarian
UWSpace BACKGROUND
5. EXPANSION: PHASE 1
Courtney Matthews, Digital Repository Librarian
UWSpace EXPANSION
Comprehensive Institutional Repository
Designated community
Faculty, Students, Staff researchers
Research outputs
Journal articles, presentations, technical reports
Service & support model
Liaison Librarians
6. EXPANSION: PHASE 1
Tri-Agency Open Access Policy:
“Grant recipients are required to ensure that
any peer-reviewed journal publications arising
from Agency-supported research are freely
accessible within 12 months of publication."
Applies to:
NSERC, SSHRC grants awarded on or after May 1, 2015.
CIHR grants awarded on or after January 1, 2008.
March 25, 2015
UWSpace PHASE 1
7. EXPANSION: PHASE 1
UWSpace is a free online platform and service for Waterloo
faculty, graduate students, and staff. UWSpace now accepts
peer-reviewed journal articles generated by researchers during
their affiliation with Waterloo.
UWSpace provides:
Compliance with the Tri-Agency OA Policy on Publications
Open Access option at Waterloo
Increased impact by archiving with a persistent url
Service and support
Courtney Matthews, Digital Repository Librarian
UWSpace PHASE 1
11. EXPANSION: PHASE 1
Goals
Promotion and Partnerships
Identify other research outputs
Conference Proceedings, Technical Reports, Working papers
Explore harvesting of externally hosted content
Identify and implement improvements:
Altmetric integration
Fundref integration
Citations
General site enhancements
Courtney Matthews,
UWSpace PHASE II
12. EXPANSION: PHASE 1
(re)Building an established service
(re)Articulating an established service
(re)Developing liaison roles
(re)Learning what is possible
Courtney Matthews, Digital Repository Librarian
UWSpace CHALLENGES
13. EXPANSION: PHASE 1
Recruit content?
Resource your repository project?
Support your service?
Encourage uptake?
Courtney Matthews, Digital Repository Librarian
UWSpace HOW DO YOU?
16. EXPANSION: PHASE 1
Courtney Matthews, Digital Repository Librarian
Sources 1
UWSpace: https://uwspace.uwaterloo.ca/
UWSpace WCMS guide: https://uwaterloo.ca/library/uwspace
Tri-Agency Open Access Policy for Publications:
http://www.science.gc.ca/default.asp?lang=En&n=F6765465-1
Tri-Agency Open Access Policy for Publications FAQs:
http://www.science.gc.ca/default.asp?lang=En&n=A30EBB24-1
Tri-Agency Framework: Responsible Conduct of Research:
http://www.rcr.ethics.gc.ca/eng/policy-politique/framework-cadre/#footnote1
Dspace 5.x documentation: https://wiki.duraspace.org/display/DSDOC5x/DSpace+5.x+Documentation
Open Researcher and Contributor ID (ORCID): http://orcid.org/
Sherpa/Romeo: http://www.sherpa.ac.uk/romeo/
UWaterloo Electronic Theses and Dissertations: http://subjectguides.uwaterloo.ca/etheses
17. EXPANSION: PHASE 1
Courtney Matthews, Digital Repository Librarian
Sources 2
CARL Open Access: http://www.carl-abrc.ca/openaccess.html
Public Knowledge Project: https://pkp.sfu.ca/
Open Journal Systems - https://pkp.sfu.ca/ojs/
Canadian Journal of Disability Studies: http://cjds.uwaterloo.ca/index.php/cjds
Library’s Open Journal Systems service:
https://uwaterloo.ca/library/technology-services/services/open-access-scholarly-journal-publishing
Draft Tri-Agency Statement of Principles on Digital Data
Management:http://www.science.gc.ca/default.asp?lang=En&n=83F7624E-1
Waterloo Library “Manage your research data” guide:
http://subjectguides.uwaterloo.ca/uwresearchdata
Portage DMP Assistant: https://assistant.portagenetwork.ca/
Scholars Portal Dataverse: http://dataverse.scholarsportal.info/dvn/
18. EXPANSION: PHASE 1
Courtney Matthews, Digital Repository Librarian
Sources 3
Canadian Index of Wellbeing:
http://dataverse.scholarsportal.info/dvn/faces/study/StudyPage.xhtml?globalId=hdl:10864/10106&stu
dyListingIndex=2_e3a6ab09d86ed4a24d2bc6d62e0f
Library’s Open Access guide:
http://subjectguides.uwaterloo.ca/content.php?pid=257992&sid=2143894
Open Access institutional repository that started as an Institutional Partnership between the:
Library (Digital Initiatives, Library Technologies and Facilities Services, Cataloguing)
Information Systems & Technology (IST)
Graduate Studies Office (GSO)
GSO administrates the ETD submission process
UW Thesis project began in 1996 with Christine Jewell as the Library’s lead
Submission of Electronic Theses & Dissertations began in 2000
Since 2006 DSpace has been used for Electronic Theses & Dissertations and shortly after its introduction electronic submissions became mandatory.
How many of you are using Dspace?
UWSpace currently houses 8700+ETDs
In 2014 the Library identified the need to build a comprehensive institutional repository that:
Expands the designated community to include all Waterloo researchers: faculty, students, staff.
Expands the types of research outputs the repository will accept to include journal publications, presentations, technical reports.
Expands our service and support model to integrate liaisons. Provide opportunities for Liaison Librarians to become involved in the content / collection building process through the vetting submissions, by providing metadata expertise, and consultation.
The first phase of the expansion will provide researchers with a means to comply with the Tri-Agency Open Access policy that was announced on February 27th.
“Grant recipients are required to ensure that any peer-reviewed journal publications arising from Agency-supported research are freely accessible within 12 months of publication."
The policy applies to:
Natural Sciences and Engineering Research (NSERC) or Social Sciences Humanities Research Council (SSHRC) grants awarded on or after May 1, 2015.
Canadian Institutes for Health Research (CIHR) grants awarded on or after January 1, 2008.
Researchers with grants awarded prior to these dates are encouraged to make their research freely accessible.
Phase 1 completed
UWSpace guide:
Go to uwaterloo.ca/library/uwspace
Navigate through Find & Use Resources of lib.uwaterloo.ca
The guide contains:
Service definition
Submission guides
Subscription instructions
Questions and contact form
http://www.lib.uwaterloo.ca/
Find & use resources
Find resources
Thesis & dissertations
University of Waterloo section
http://www.lib.uwaterloo.ca/
Find & use resources
Learn to find & use resources
Thesis & dissertations
University of Waterloo section
http://www.lib.uwaterloo.ca/
Find & use resources
Access resources
UWSpace guide
Links to Ian Milligan’s article, “Mining the internet graveyard: rethinking the Historian’s Toolkit.”
Faculty of Arts, History
Faculty of Math, Stats and Actuarial Science
Faculty of Engineering
-Mechanical and Mechatronics Engineering
-Systems Design Engineering
-Electrical and Computer Engineering
Internal departmental meetings
Presentations to Department meetings, Faculty, Administrative groups and individual consultations
Promotional materials, guides,
Altmetrics – manual and automatic tracking
Including social media, Wikipedia, stack exchange, youtube, mendeley,
Source here: https://help.altmetric.com/support/solutions/articles/6000060968-what-data-sources-does-altmetric-track-
Broadly we face these challenges
(re)Building an established service
Upgrade
Migration
Data cleanup
Scheduling / Developer time commitments
(re)Articulating an established service
Library and Graduate Studies Office
University
(re)Developing liaison roles
Administrating collections building / content recruitment
(re)Learning what is possible
Further expansion vs firefighting?
Expansion based on needs
Recruit content?
What strategies and tactics do you employ?
Have you created partnerships with librarians and administrators to assist researchers to deposit their work?
What has and has not worked for you?
Resource your repository project?
How many people are directly involved in the day-to-day work of your repository?
What are their roles?
Do you have a governance structure or advisory body?
Build a sustainable model?
Have you built a sustainable (and scalable) service. Are you scrambling or are you thriving?
How do you manage your code base? Development requests? New functionality requests? Assess new types of content for inclusion into your repository?
Encourage liaison librarian uptake, interest, and participation?
“Sometimes we love being here - other times, non. But the Exit door is never locked... space is the place - from which no traveler returns unchanged.”
http://www.the-drone.com/magazine/sun-ra-space-is-the-place/