4. What is Calc?
➔The spreadsheet component of OpenOffice.org
➔Open source alternative for MS Excel
➔Can be used to enter data, usually numerical,
to produce certain results
➔File extension is .ods
5. Getting Started with Calc
● Opening Calc
● Applications >> Office >> OpenOffice.org
Spreadsheet
● Double-click the desktop shortcut
6. Parts of the main Calc Window
Title Bar
Menu Bar
Standard
Toolbar Formatting
Formula Toolbar
Bar
Status Bar
Next
8. File management in Calc
● Create:
● File >> New >> Spreadsheet or Ctrl + N or the
New icon in the standard toolbar.
● Open:
● File >> Open or Ctrl + O or the Open icon in the
standard toolbar.
● Save:
● File >> Save (Save as) or Ctrl + S or the Save icon
in the standard toolbar.
9. Review Questions
1.Where is the Function 2.What is the keyboard
Wizard button shortcut for opening
located? an existing
● Title bar document?
● Standard toolbar ● Ctrl + N
● Formula bar ● Ctrl + O
● Status bar ● Ctrl + S
● Ctrl + E
11. Sheets
➔A subset of spreadsheet divided for the sake of
clarity.
➔Separated by sheet tabs located at the bottom
left corner of the work area.
➔Default number of sheets is 3.
25. Cells
➔Can be thought of as a box containing a data.
● Cell Navigation
● Tab key (moves to the right)
● Arrow keys
● Enter key (moves down)
● Home keys
● Use the Name box
26. Cells
● Selecting multiple cells
● Click and drag on the cells you want to select.
● Select All
● Ctrl + A
● Click on the cornermost part of the work area.
27. Cells
● Cutting ● Copying
● Cut icon in the ● Copy icon in the
standard toolbar standard toolbar
● Ctrl + X ● Ctrl + C
● Edit >> Cut ● Edit >> Copy
● Right-click >> Cut ● Right-click >> Copy
28. Cells
● Pasting (pastes the formula)
● Paste icon in the standard toolbar
● Ctrl + V
● Edit >> Paste
● Right-click >> Paste
29. Rows and Columns
● Selecting Entire Rows or Columns
● Single Row or Column
– Click on the row number or column letter
● Multiple Rows or Columns
– Click and drag on the row numbers or column letters you
want to select
30. Rows and Columns
● Inserting
● Right-click >> Insert Rows (or Insert Columns)
● Deleting
● Right-click >> Delete Row (or Column)
● Adjusting row height or column width
● Drag the side handles of the row or column
31. Rows and Columns
● Hiding
● Right-click >> Hide
● Showing
● Right-click >> Show
32. Viewing in Calc
● Zoom
● Zoom drop down in the standard toolbar
● Freeze
● Window >> Freeze
33. Entering, editing and formatting
data
● Typing over text
● Editing part of a cell
● Double-click the cell.
● Press F2.
F2
34. Entering, editing and formatting
data
● Using the formatting toolbar
● Opening the Format Cells dialog box
● Format >> Cells
● Right-click >> Format Cells
● Changing the number format of a data
● Format Cells dialog box >> Numbers tab
35. Entering, editing and formatting
data
● Text Wrapping
● Line breaks
● Ctrl + Enter
● Deleting contents
● Press Delete then click the appropriate content you
want to delete.
● Press Backspace for quick deletion.
37. Paste Special
● Right-click >> Paste Special
● Edit >> Paste Special
38. Exercises
Open the document Training database.ods
from the Documents folder. Open Sheet2.
Rename tab Sheet2 to 'Class 05'.
Put background color on cells A1 to D1, align
them to the center and change the font size to
14pt.
Change the number format of cells D2 to D7 to
percent with no decimal.
39. Exercises
In cell D8, compute for the sum total of cells
D2 to D7.
In cell D9, compute for the average of cells D2
to D7.
In cell D10, get the minimum value of cells D2
to D7.
In cell D11, get the maximum value of cells D2
to D7.
40. Exercises
Put in borders on cells A1 to D7.
From the sheet 'Class 05' link cells D8 to D11
to cells C4 to F4 in the sheet 'Summary'.
Save this document with the following
specifications:
File Name: Calc [Surname]
Folder: Documents folder
File Type: Microsoft Excel 97/2000/XP (.xls)
43. Filters
➔Helps in limiting the visible rows in a
spreadsheet.
● Autofilters
● Data >> Filter >> AutoFilter
● Standard filters
● Data >> Filter >> Standard Filter
44. Exercises
In Calc [Surname].xls, open the sheet Database.
Sort the database by Class # then by Name of
Trainee.
Filter the visible data to those who have taken the
exam.
Of these who took the exam, filter the rows and limit
visibility to those who have achieved greater than 70.
Save changes and close this document.
46. Formatting Pages for printing
● Format >> Page
● Inserting Headers and Footers
● Format >> Page >> Header (or Footer) tab >>
Edit button
● Page breaks
➔ Manually edit the page breaks through the Page
Break Preview under the View menu.
47. Printing with Calc
● Click the Print file directly button in the
standard toolbar for quick printing.
● File >> Print
● Adding a print range
● Format >> Print Ranges >> Add
● Repeating row or column in every page
● Format >> Print Ranges >> Edit
48. Exercises
In Calc [Surname].xls, open the sheet
'Database'.
Insert Header with the following specifications:
Left Area: Date today
● Center Area: UNIVERSITY OF THE PHILIPPINES
LOS BAÑOS
Right Area: Your Surname
For printing, repeat Row 1 every page.
Save changes to this document.
49. Thank you po!!!
THE END
UPLB ITC Training Support Team:
Czarlina Evangelista
Rachel Mojado