Health and safety management systems

1. Presented by David Adewuyi
MSc. Environmental Health
(GradIOSH)
Ensuring Health and Safety Standards

2. Aim
 To outline to the senior team an internal plan of
action to ensure Health and Safety standards are
followed.
Objectives
 Understand accidents are caused by the absence of
managerial control
 the importance of organisational factors
 a systematic approach to ensuring health and safety

3. Introduction - Safety Culture
Indicators of poor health and safety at work
 Accidents
 Absenteeism
 Sickness Rates
 Staff Turnover
 Legislation Compliance
 Staff Complaints

4. Introduction – Incident/Accident
 What is an Accident?
Accident = Incident + Consequences
 What is an Incident?
Incident = sequence of actions or events

5. THE ACCIDENT HIERARCHY
MANAGEMENT
SYSTEMS
WORK ACTIVITIES
OPERATING RULES
ACCIDENTS
VIOLATIONS MISTAKES DIRECT CAUSE
ROOT CAUSE

6. Introduction – Legislation
Health and Safety at Work Act 1974
Under this act:
Employers must ensure the:
● Health, safety and welfare of employees
● Health, safety and welfare of others
Employers must:
● Manage health and safety
● Risk assess
● Train to ensure competency
● Provide a safe workplace
● Provide safe methods of work
● Provide a health and safety policy if 5 or more employees.

7. Introduction - Legislation
 There are wealth of regulations under the Health
and Safety at Work Act 1974.
 One of them is the Management of Health and
Safety at Work Regulations 1999.
 Regulation 5 of the Management of Health and
Safety at Work Regulations (MHSWR) 1999,
requires employers to put in place arrangements
to control health and safety risks.

8. Management of Health and Safety at Work
Regulations 1999
Organisations should have, as a minimum, the processes
and procedures required to meet their legal requirements;
 a written health and safety policy (if they employ five or
more people);
 assessments of the risks to employees, customers,
partners and any other people who could be affected by
their activities; and record those findings in writing (if they
employ five or more persons);
 display the Health and Safety Law poster; or provide
workers with the associated leaflet;

9. Management of Health and Safety at Work
Regulations 1999
 Failure to comply with these requirements can have
serious consequences – for both organisations and
individuals. Sanctions include fines, imprisonment and
disqualification.
 Under the Corporate Manslaughter and Corporate
Homicide Act 2007, an offence will be committed where
failings by an organisation’s senior management are a
substantial element in any gross breach of the duty of care
owed to the organisation’s employees or members of the

10. Management of Health and Safety at Work
Regulations 1999
 The maximum penalty is an unlimited fine and the court
can additionally make a publicity order requiring the
organisation to publish details of its conviction and fine.

11. Health and Safety Management
 Systematic use of techniques to identify and
remove hazards, the control of risks which
remain, and the use of techniques to
influence the behaviour and encourage safe
attitudes.
 This is the primary responsibility of
management.

12. Health and Safety Management
 You cannot do it, without a system in place
 It cannot be a ‘one-off intervention.
INPUT PROCESS OUTPUT
FEEDBACK
Organisation
External Environment

13. Health and Safety Management System
 Organisations may
choose bespoke
management systems,
such as the POPMAR
model from HSG65, ISO/
BSI 18001 e.t.c.,
 But the plan, do, check,
act/review model is at
their core.

14. OHSAS 18001
Status
ReviewReviewOHSOHS
PolicyPolicy
PlanninPlannin
gg
OHS Policy
OHS Policy
Planning
Planning
Implementation
& Operation
Implementation
& OperationChecking
&Correctiv
eActio
n
Checking &
Corrective
Action
Continu
alImprovem
ent
Continual
Improvement
Manageme
ntRevie
w
Management
Review
1. OH&S Policy
1.1. The Health & Safety Policy
2. Planning
2.1. Planning for hazard identification, risk
assessment and control
2.2. Legal and other requirements
2.3. Objectives
2.4. OH&S management programme(s)
3. Implementation and Operation
3.1. Structure and responsibility
3.2. Training, awareness and competence
3.3. Consultation and Communication
3.4. Documentation
3.5. Document and data control
3.6. Operational Control
3.7. Emergency preparedness and response
4. Checking and Corrective Action
4.1. Performance measurement and monitoring
4.2. Accidents, incidents, non-conformances
and corrective and preventative action
4.3. Records and record management
4.4. Audit
5. Management Review
5.1. Management Review

15. Health and Safety Management System
 Whatever model, system or process a duty holder
uses, it is likely to be based on an approach of plan, do,
check and act/review.
 To act/review is to learn and improve from experience,
ensuring continual improvement.

16. PDCA
Approach
Conventional Health
and Safety
Management
Process Safety
Plan
Determine your policy/Plan for
implementation
Define and communicate
acceptable performance and
resources needed
Identify and assess risks/Identify
controls/ Record and maintain
process safety knowledge
Implement and manage control
measure
Do
Profile risks/Organise for health
and safety/Implement your plan
Check Measure performance (monitor
before events, investigate after
events) Measure and review
performance/Learn from
measurements and findings of
investigations
Act Review performance/Act on
lessons learned

17. Plan-Do-Check-Act Approach (PDCA)
Health and Safety
You may need to go
round the cycle more
than once,
particularly when:
• starting out;
• developing a new
process, product or
service; or
• implementing any
change.

18. Conclusion and Recommendation
Essential Principles

19. Essential principles
1. Strong and active
leadership from the top:
visible, active commitment
from the board;
establishing effective
‘downward’ communication
systems and management
structures;
integration of good health
and safety management with
business decisions.

20. Essential principles
2. Worker involvement:
engaging the workforce in
the promotion and
achievement of safe and
healthy conditions;
effective ‘upward’
communication;
providing high-quality
training.

21. Essential principles
3. Assessment and
review:
 - identifying and
managing health and
safety risks;
 - accessing (and
following) competent
advice;
 - monitoring, reporting
and reviewing

22. Finally....
 “Health and safety is a fundamental part of
business. Boards need someone with passion
and energy to ensure it stays at the core of the
organisation.”
 “An organisation will never be able to achieve the
highest standards of health and safety
management without the active involvement of
directors. External stakeholders viewing the
organisation will observe the lack of direction.”
 “Board level involvement is an essential part of
the 21st Century trading ethic. Attitudes to health

23. Thank you for listening
Questions!