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HOW-TO GUIDES



Lead Generation & Marketing Automation:
Step-by-Step Guide with Practical Templates & Tools

Lead Generation is the top priority for marketing directors in 2009.               More importantly,
marketers are being charged with defending their budgets and demonstrating real ROI for
their marketing programs.           Use this How-To Guide to learn how other world-class
companies are developing lead generation infrastructures that automate key processes,
measure results, and provide a steady flow of qualified leads their sales organizations.




How Will This How-To Guide Help You?

   1 – Proven Step-By-Step Framework

   2 – Clearly Defined Action Items

   3 – Practical Templates & Tools (90)



This guide was created to help you assess your capabilities, develop an effective lead
generation strategy, organize resources & responsibilities, design and produce marketing
collateral,    increase   website   traffic   &   functionality,   develop   public/analyst   relations,
understand marketing automation options, and implement lead generation programs.



Demand Metric’s Resources Can Help You Optimize:



              Strategy              Product                 Lead Gen                Sales/CRM
HOW-TO GUIDES


Executive Summary...................................................................... 5
  Top Marketing Challenges in 2008 ................................................................................. 5
  Key Trends in Leads Generation..................................................................................... 5


Phase 1: Assess Lead Generation Capabilities....................... 6
  Step 1 – Conduct a Lead Generation Audit...................................................................... 6
    Action Item 1 – Complete Lead Generation Maturity Assessment .......................................... 6


Phase 2: Develop Lead Generation Strategy......................... 7
  Step 1 – Design a Lead Acquisition Model....................................................................... 7
    Action Item 2 – Build Lead Acquisition Model..................................................................... 7
  Step 2 – Collaborate with Sales to Define “Qualified Lead” ............................................. 8
    Action Item 3 – Agree with Sales on a Definition for ‘Qualified Lead’...................................... 8
    Action Item 4 – Implement Lead Scoring Framework .......................................................... 8
  Step 3 – Develop a Lead Generation Strategy Scorecard ................................................. 9
    Action Item 5 – Construct Lead Generation Strategy Scorecard ............................................ 9
  Step 4 – Prioritize Marketing Communications Projects & Initiatives............................. 10
    Action Item 6 – Prioritize Marketing Communications Projects .............................................10
  Step 5 – Develop Marketing Communications Plan & Budget......................................... 10
    Action Items 7 – Develop Marketing Communications Plan & Budget ....................................10


Phase 3: Organize Resources & Responsibilities ................... 11
  Step 1 – Inventory Department Skill-Sets and Determine Gaps..................................... 11
    Action Items 8 – Conduct a Skills Inventory & Determine Gaps............................................11
  Step 2 – Cross-Train Staff and Plan for Succession ....................................................... 11
    Action Item 9 – Develop Succession Planning Matrix..........................................................11
  Step 3 – Establish Branding Standards & Policies ......................................................... 11
    Action Item 10 – Implement Graphics Use Policy...............................................................11
  Step 4 – Staff and Manage the Team ............................................................................ 12
    Action Item 11 – Standardize Job Functions, Roles, & Responsibilities...................................12
  Step 5 – Set Goals and Manage Staff ............................................................................ 13
    Action Item 12 – Establish Individual & Team Goals...........................................................13
  Step 6 – Implement Project Management System......................................................... 13
    Action Item 13 – Assess Project Management Capabilities ..................................................14
    Action Item 14 – Add Project Management Processes & Resources .......................................14
  Step 7 – Manage Tasks with Activity Reporting ............................................................ 15
    Action Item 15 – Implement Activity Reporting Process......................................................15




                                                          2
HOW-TO GUIDES


Phase 4: Design & Produce Marketing Collateral ................ 16
  Step 1 – Create/Update Sales Support Materials .......................................................... 16
    Action Item 16 – Develop Sales Support Materials.............................................................16
  Step 2 – Work with Clients to Develop Case Studies ..................................................... 16
    Action Item 17 – Promote Success Stories with Case Studies ..............................................16
  Step 3 – Demonstrate Commitment to Sustainability .................................................... 16
    Action Item 18 – Gain Loyalty from Key Stakeholders ........................................................16


Phase 5: Increase Website Traffic & Functionality ................ 17
  Step 1 – Conduct a Website Effectiveness Audit ........................................................... 17
    Action Item 19 – Perform Competitive Website Analysis & Report Results..............................17
  Step 2 – Build a Website Program Action Plan .............................................................. 18
    Action Item 20 – Document Strategy & Requirements to Enhance Website ............................18
  Step 3 – Govern Website with Policies ......................................................................... 18
     Action Item 21 – Implement Website Related Policies ............................................................................... 18



Phase 6: Develop Public & Analyst Relations........................ 19
  Step 1 – Develop a Public & Analyst Relations Strategy & Plan ..................................... 19
    Action Item 22 – Develop Public & Analyst Relations Plan ...................................................19
    Action Item 23 – Organize Public & Analyst Relations Program ............................................19


Phase 7: Understand Marketing Automation Options......... 20
  Marketing Automation Components ............................................................................. 20
  Definition of Marketing Automation ............................................................................. 20
  Step 1 – Determine Requirements for Marketing Automation........................................ 22
    Action Item 24 – Identify Marketing Automation Requirements & Select System.....................22


Phase 8: Execute Lead Generation Programs...................... 23
  Step 1 – Execute Direct Marketing Campaigns .............................................................. 23
    Action Item 25 – Deploy Email/Direct Mail Programs..........................................................23
  Step 2 – Organize & Implement Advertising Plan ......................................................... 23
    Action Item 26 – Implement Advertising Plan ...................................................................23
  Step 3 – Optimize Call Center Operations ..................................................................... 24
    Action Item 27 – Monitor & Measure Contact Center Operations ..........................................24
  Step 4 – Schedule Webcasts, Podcasts, and Tradeshows .............................................. 25
    Action Item 28 – Build & Maintain Events Schedule ...........................................................25
  Step 5 – Implement & Monitor Trade Promotions ......................................................... 26
    Action Item 29 – Evaluate, Implement & Monitor Trade Promotions......................................26


About Demand Metric .............................................................. 27

                                                                   3
HOW-TO GUIDES


                 List of Practical Templates & Tools (90)
1    Lead Generation Maturity Assessment           46   Sales Script Template
2    Lead Acquisition Model                        47   Sales Proposal Template
3    Qualified Lead Definition Tool                48   Sales Presentation Template
4    Lead Scoring Index                            49   Case Study Template
5    Lead Generation Strategy Scorecard            50   Sustainability Report Template
6    Marketing Communications Priority Index       51   Competitive Website Analysis Tool
7    Marketing Communications Plan                 52   Web Audit Report Tool
8    Marketing Communications Budget               53   Website Program Action Plan
9    Marketing Skills Matrix                       54   Web Marketing Strategy Scorecard
10   Succession Management Matrix                  55   Web Requirements Document
11   Graphics Use Policy                           56   Web Requirements Priority Index
12   Graphics Use Exemption Form                   57   Website Infrastructure Checklist
13   Interview Questions Tool                      58   Website Design Budget
14   Interview Evaluation Matrix                   59   Website Design RFP Template
15   Creative Director Job Description             60   Website Vendor Evaluation Matrix
16   Director of Sales Support Job Description     61   Web Metrics Reporting Schedule
17   Director of Web Development Job Description   62   Privacy Policy Template
18   Events Manager Job Description                63   Terms of Use Policy
19   Marketing Analyst Job Description             64   Blog Policy Template
20   Marketing Coordinator Job Description         65   Public Relations Plan
21   Marketing Director Job Description            66   Press Release Template
22   Media Specialist Job Description              67   Media Relations Database
23   Product Marketing Manager Job Description     68   Marketing Automation Vendors Matrix
24   Product Management Director Job Description   69   Marketing Automation Consulting RFP
25   VP Marketing Job Description                  70   Marketing Automation System RFP
26   Webmaster & SEO Expert Job Description        71   Marketing Automation Vendor Evaluation
27   Department Goals Template                     72   Email Marketing Vendor Evaluation
28   Individual Goals Template                     73   Email Marketing Database
29   Project Management Maturity Assessment        74   Email Marketing Calculator
30   Stakeholder Analysis Tool                     75   Direct Mail Marketing Database
31   Project Management Portfolio                  76   Advertising Plan Checklist
32   Time Management Schedule                      77   Advertising Calendar & Budget
33   Project Request Form                          78   Advertisement Evaluation Matrix
34   Project Priority Index                        79   Online Advertising ROI Calculator
35   Project Priority & Status Report              80   Competitive Ad vs. PR Analysis Tool
36   Project Charter                               81   Sales Productivity Metrics (Daily)
37   Project Schedule                              82   Sales Productivity Metrics (Monthly)
38   Project Work Breakdown Structure              83   Sales Productivity Metrics (Quarterly)
39   Project Change Request Form                   84   Event Planning Checklist
40   Project Closure Checklist                     85   Tradeshow Evaluation Checklist
41   Post-Project Evaluation                       86   Tradeshow Evaluation Matrix
42   Activity Reporting Tool                       87   Tradeshow Lead Capturing Form
43   Sales Support Effectiveness Survey            88   Tradeshow ROI Calculator
44   Product Positioning Tool                      89   Trade Promotion Evaluation Matrix
45   Feature, Advantage, Benefit Tool              90   Trade Promotion ROI Calculator


                                              4
HOW-TO GUIDES

Executive Summary
This step-by-step guide was created to help you assess your capabilities, develop an effective lead
generation strategy, organize resources & responsibilities, design and produce marketing collateral,
increase website traffic & functionality, develop public/analyst relations, understand marketing
automation options, and implement lead generation programs.


Top Marketing Challenges in 2008




According to the CMO Council’s Marketing Outlook 2008 study that polled over 820 senior marketing
professionals, some of the top challenges for marketing leaders in 2008 include:


   1. Quantifying the Value of Marketing - measuring the impact of marketing programs and
       investments continues to be the top challenge for marketers.


   2. Increasing Credibility of the Marketing Function – while 79% of respondents are
       increasing the perceived value of marketing, 19% are losing credibility.


   3. Improving Marketing Department Efficiency - many organizations will be automating key
       marketing processes and implementing marketing ROI systems.


   4. Generating More Qualified Leads - emphasis on leveraging analytics to score lead quality,
       and lead nurturing strategies to incubate & develop prospects.




Key Trends in Leads Generation

       Shift from Disparate Marketing Systems: traditionally, marketing departments used
       separate systems for database management, email marketing, web analytics, CRM, and other
       applications. Leading organizations are reaping the benefits of consolidating these applications
       into an integrated marketing automation platform capable of measuring results.


       Focus on Integration & Closed-Loop Reporting: by integrating key marketing systems
       with CRM systems, marketers can close the loop on reporting and demonstrate real ROI.


       Moving Lead Generation to the Web: the use of web 2.0 applications such as webcasts,
       podcasts, communities, blogs, RSS feeds, rich media presentations, and social networking
       tools has exploded with many organizations realizing the benefits online marketing channels.




                                                  5
HOW-TO GUIDES

Phase 1: Assess Lead Generation Capabilities
The first step in the process is to understand your capabilities and constraints in relation to best
practices derived from other world-class organizations.   Demand Metric’s Lead Generation Maturity
Assessment was built in collaboration with expert thought-leaders and consultants, Jeff Pedowitz &
Debbie Qaqish of The Pedowitz Group. Their firm specializes in helping marketing organizations
design, automate and optimize processes that drive demand and increase revenue.



Step 1 – Conduct a Lead Generation Audit

Use our proven consulting framework to benchmark your strengths & weaknesses and determine
which areas of your program need attention. This exercise will help you compare your organization
with world-class companies who operate with best practices, and provide you with a scorecard to
measure your progress. Next, determine your level of process maturity with the chart below.


Lead Generation Maturity Assessment Criteria:                  Lead Generation Process Maturity

       Lead Generation Strategy, Processes & Skills             Level 1 - Initial/Ad Hoc – lead
                                                                generation processes are not defined.
                                                                Metrics are not established or measured.
       Marketing Automation & Lead Management
                                                                No consistency in results.

       Direct Marketing & Database Management                   Level 2 - Repeatable/Intuitive -
                                                                lead generation processes are well known
                                                                but not fully documented. Metrics are
       Websites, Blogs, & Communities                           discussed but not analyzed. Results are
                                                                becoming somewhat consistent.
       Lead Conversion, Landing Pages & Forms
                                                                Level 3 - Defined – lead generation
                                                                processes are documented. Metrics are
       Web Analytics, SEO, & Paid Search                        collected and reported a few times
                                                                annually. Results can be estimated.
       Marketing Communications Planning & Budgeting
                                                                Level 4 - Measured & Managed -
                                                                lead generation processes are fully
       Marketing Collateral, Sales Tools & Support              documented. Metrics exist and are
                                                                compared with baseline benchmarks.
                                                                Results are reasonably predictable.
       Public/Analyst Relations & Thought Leadership
                                                                Level     5 - Optimized – lead
       Associations, Partnerships & Channels                    generation     processes    are   defined,
                                                                repeatable, measured, managed, and
                                                                optimized. Metrics are compared with
       CRM System/Marketing Systems Integration
                                                                industry benchmarks.          Results are
                                                                reliable and are accurately forecasted.
       Campaign Measurement & Closed Loop Reporting



Action Item 1 – Complete Lead Generation Maturity Assessment

       •   1. Lead Generation Maturity Assessment

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HOW-TO GUIDES

Phase 2: Develop Lead Generation Strategy
Acquiring leads is the most critical activity within the lead generation process. Bulldog Solutions
recently conducted a benchmarking survey on lead generation practices. “The survey of almost 700
marketing and sales executives found that 81% of respondents currently measure the results of their
lead generation activities, but 54% of those who say they measure results rated their ability to apply
the information from previous activity as fair or poor... Asked to identify their primary mode for lead
generation, online events were the top selection by 34% of the respondents, followed by email
marketing at 15%, physical events and direct mail at 12%, telesales at 11%, with 15% citing other
methods.



                                                             Bulldog Lead Generation Study -
                                                             based on survey results from over 700
                                                             sales & marketing executives.
                          Phone
                                                             81% Currently Measure Results
                  Events          Online Events
                                  (Webcasts etc)
                                                             Primary Lead Generation Methods
           Mail
                                                                 1. Online Events (34%)

                  Other            Email
                                                                 2. Other Sources (17%)
                                                                 3. Email Marketing (15%)
                                                                 4. Physical Events (12%)
                                                                 5. Direct Mail (11%)
                                                                 6. Telemarketing (11%)




For those marketers indicating a preference towards online marketing, the survey also uncovered
insights into the effectiveness of different digital mediums. Of the various online lead generation
modes, email blasts were selected as the most effective by 27% of the respondents, with live
webinars (22%) and white papers (19%) cited as the other performing methods.”
– Source: Demand Gen Report



Step 1 – Design a Lead Acquisition Model

A Lead Acquisition Model is a simple process diagram that will visually communicate how your target
market will engage with your brand and ultimately become a qualified sales lead.

Action Item 2 – Build Lead Acquisition Model

   •   2. Lead Acquisition Model Tool


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HOW-TO GUIDES

Step 2 – Collaborate with Sales to Define “Qualified Lead”

Sales complain that the tradeshow, web, or other leads they get are junk. Marketing says that Sales
doesn't call the quality leads they produce. Sound familiar? The basis for this common rift is a poorly
defined lead generation, qualification, scoring, and nurturing program.


The most important step is to agree on a definition of a ‘qualified lead’. Lead scoring is a method of
quantifying the value of a sales lead by categorizing its probability to generate revenue. With this
information, Sales executives and managers can manage their pipeline more effectively by optimizing
sales resource allocation. Read more with our summary, ‘Score Big with Lead Scoring’.



Which Costs can Lead Scoring Reduce?
       Initial Lead Generation Cost - once you have a better idea of the profile of a good lead, less
       time is wasted hunting down poorly qualified leads.


       Sales Conversion Cost - when you have scored each lead, you can mitigate lost sales by
       allocating high-quality leads to high-caliber salespeople.



*Note: Lead Scoring is a process that can be automated by a Marketing Automation solution.

Following is a sample of a manual lead scoring index:



Lead                         Explicit Score               Implicit Score       Total     Grade
                   Profile    Title   Stage     Need      Recent    Activity
Company                                                                        (100)      (A-D)
                    (15)      (15)     (15)     (15)       (20)      (20)

Demand Metric        10        12       13        15         20           15     85         A
ABC Company          80        4        7         3          13           19     55         C
XWY Widgets          12        2        3         4          11           4      36         D




Action Item 3 – Agree with Sales on a Definition for ‘Qualified Lead’
   •   3. Qualified Lead Definition Tool



Action Item 4 – Implement Lead Scoring Framework

   •   4. Lead Scoring Index




                                                   8
HOW-TO GUIDES

Step 3 – Develop a Lead Generation Strategy Scorecard
Lead Generation Strategy Scorecards are simple documents that organize and clearly communicate
objectives, initiatives, measures, and goal-targets. Following is a simplified example:


                        Lead Generation Strategy Scorecard
Objective 1: Increase qualified leads by 200% in 2009
Objective 2: Implement new marketing automation systems & processes by Q4 2008
Objective 3: Analyze Lead Sources to determine marketing ROI by campaign type

Programs, Initiatives, & Actions      Key Performance Indicators            Goal-Target Timeframes
Build Email Marketing Database      # Email Addresses                   5,000 addresses by Q3 2008
Implement Marketing Technology      Marketing Technology ROI            Achieve 300% ROI in 2 years
Add Webcasts to Website             # webcasts, # views, # leads        Post 5 in Q1, 10 Leads/Month by Q3
Redesign Marketing Collateral       # collateral created, # downloads   5 updated pieces by Q2 2009
Revamp Corporate Website            # visitors, page views, # leads     1000 visitors/month by Q3 2009



Instructions:

    1. Dig up Historical Information - track down any previous campaign data such as: email
        click-thru rates, direct mail responses, contact center metrics, tradeshow results, website
        analytics, or other measures that can be used as a baseline to compare future results.


    2. Set Lead Generation Objectives - your goals may be to increase leads for a particular
        product, to achieve commitment to core messaging from customer-facing representatives, or
        to unify your disparate lead generation activities.


    3. Determine Specific Targets & Actions - this part of your scorecard deals with HOW you are
        going to achieve your goals & objectives. For example, you may wish to target similar-sized
        organizations with a product offer.


    4. Define Measures of Success - like all objectives, you need to determine how success will be
        measured, BEFORE you kick-off your initiative. These are the Key Performance Indicators
        (KPIs) that will be monitored to demonstrate improvement.


    5. Establish Goal Timeframes - your last step is to break the larger, overarching goals into
        more manageable pieces. If you are targeting prospects from a tradeshow, create a goal like:
        contact each prospective lead no later than 60 days following tradeshow.


    6. Build your Lead Generation Scorecard - now that you understand each step of the
        process, use Demand Metric’s customizable Lead Generation Scorecard to create your own
        framework for integrating campaigns

Action Item 5 – Construct Lead Generation Strategy Scorecard

    •   5. Lead Generation Strategy Scorecard


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HOW-TO GUIDES

Step 4 – Prioritize Marketing Communications Projects & Initiatives

Build a list of proposed Marketing Communications Projects and systematically prioritize them based
on Strategic Fit, Economic Impact, and Feasibility. The index will provide a numeric value for each
project/initiative based on assessment criteria. Next, sort the list from highest to lowest value.



Action Item 6 – Prioritize Marketing Communications Projects

    •   6. Marketing Communications Priority Index




Step 5 – Develop Marketing Communications Plan & Budget

Generate a Marketing Communications Plan & Budget that will outline your strategic objectives, key
performance indicators, internal communications plan, and external communications plan.                This
document may need to be updated as you further develop your lead generation infrastructure.




                                                        Marketing Communications Budget



                                                                              Website (26%)

                                                                              Tradeshows (24%)

                                                                              Direct Marketing (17%)

                                                                              Public Relations (14%)

                                                                              Telemarketing (11%)

                                                                              Branding (8%)




Action Items 7 – Develop Marketing Communications Plan & Budget

    •   7. Marketing Communications Plan

    •   8. Marketing Communications Budget




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HOW-TO GUIDES

Phase 3: Organize Resources & Responsibilities
Step 1 – Inventory Department Skill-Sets and Determine Gaps
Leaders of marketing departments are charged with increasing the knowledge and skills of their team,
but many do not have a plan for educating and developing their staff. Read our summary, ‘Develop
your Team’s Strategic Skill-Set’, to identify which skills you have, and what strategies you can deploy
to engage your team and expand their strategic & tactical skills.

Action Items 8 – Conduct a Skills Inventory & Determine Gaps

    •   9. Marketing Skills Matrix



Step 2 – Cross-Train Staff and Plan for Succession
Succession Planning is the process of identifying and preparing suitable employees, through
mentoring, training and job rotation, to replace key players within an organization. From a risk
management perspective, provisions are made in case no suitable internal candidates are available to
replace the loss of any key person. Read about how to ‘Develop Leaders with Succession Planning’.


Developing leaders is a top organizational development priority for every company. Effectively
managing knowledge capital is especially important in highly competitive industries. Understanding
and deploying a succession management strategy is an excellent way to manage your department,
groom future leaders, and mitigate risk.



Action Item 9 – Develop Succession Planning Matrix

    •   10. Succession Management Matrix




Step 3 – Establish Branding Standards & Policies
Establish clear branding standards by adopting a Graphics Use policy. Sections of this policy include:
definitions, signatures, brand messages, company name use, marketing collateral, websites, additional
use cases, external authorization & exemptions.

Action Item 10 – Implement Graphics Use Policy

    •   11. Graphics Use Policy

    •   12. Graphics Use Exemption Form




                                                   11
HOW-TO GUIDES

Step 4 – Staff and Manage the Team
From an organizational perspective, leadership can be defined as: the ability to influence, motivate,
and enable people to attain goals and contribute toward improving the effectiveness and efficiency of
an organization. Why is developing strong leaders such a top priority? Leaders initiate and sustain the
cycles of organizational change. Without encouraging and inspirational leaders, organizations are
fragmented, unaligned, and demoralized. Top companies recognize that they are only as successful as
their next great leaders, and work to constantly groom and develop key staff.

In 1977, Abraham Zaleznik documented some of the
                                                                Leaders                Managers
key differences between leadership and management.
                                                                Power by Influence     Power by Position
He viewed leaders as inspiring visionaries who are              Inspire Innovation     Manage Admin
interested in prospects; while managers he viewed as            Ask What and Why       Ask How and When
planners who are concerned more with processes.                 Focus on People        Focus on Process
Following   in   his     path,   Warren    Bennis   (1989)      Do the Right Things    Do Things Right
                                                                Inspire Trust          Rely on Control
documented the leader/manager dichotomy to help
                                                                Long-term View         Short-term View
organizations evaluate their key players.
                                                                Develop                Maintain
                                                                Eye on the Horizon     Eye on Bottom-line
Becoming an effective and inspiring leader requires             Originate              Imitate
constant    diligence.     Focusing   on     people   and
opportunities, rather than systems and processes, is the key differentiator between a strong leader
and a devoted manager.           Read more about leadership with our summary ‘Developing Stronger
Leaders’    Additionally, considering how important the interview process is for scrutinizing potential
employees, it is surprising that most organizations do not have a formal set of interview questions.
Read our summary, ‘Conducting Insightful Interviews’, to learn more about interviewing.

Action Item 11 – Standardize Job Functions, Roles, & Responsibilities

   •   13. Interview Questions Tool
   •   14. Interview Evaluation Matrix
   •   15. Creative Director Job Description
   •   16. Director of Sales Support Job Description
   •   17. Director of Website Development Job Description
   •   18. Events Manager Job Description
   •   19. Marketing Analyst Job Description
   •   20. Marketing Coordinator Job Description
   •   21. Marketing Director Job Description
   •   22. Media Specialist Job Description
   •   23. Product Marketing Manager Job Description
   •   24. Product Management Director Job Description
   •   25. VP Marketing Job Description
   •   26. Webmaster & SEO Expert Job Description



                                                      12
HOW-TO GUIDES

Step 5 – Set Goals and Manage Staff
There is no question that effective goal setting can improve the performance of your department. Top
performing leaders in all fields use goals to increase confidence, extend vision, and stay motivated.
Read more about goal-setting with our summary ‘Sharpen your Focus with Goals’.


Action Item 12 – Establish Individual & Team Goals
   •    27. Department Goals Template
   •    28. Individual Goals Template




Step 6 – Implement Project Management System
Many organizations operate in a state of mild chaos because of poor project management processes.
Our executive summary, ‘Standardizing Project Management’ provides the business case for
implementing a formalized project management policy, methodology, and toolset.


Project Management Institute’s Body of Knowledge (PM-BOK) Competencies:

   •    Scope – are scope management tools used for all project deliverable changes?
   •    Time – are projects systematically prioritized to ensure allocation of resources?
   •    Cost – is cost planning & tracking embedded in your project management system?
   •    Quality – do you conduct post-project evaluations and test quality at milestones?
   •    Human Resources – is your project team engaged from concept to post-evaluation?
   •    Integration – do you have good coordination when executing campaigns?
   •    Communications – is a formal communication plan required for projects?
   •    Risk – do you assess severity, probability, & impact and mitigate potential risks?
   •    Procurement – are purchasing decisions made with regard to multiple initiatives?


Benefits of Structured Project Management:

   1.   Increased Visibility - reporting project status, milestones, and deliverables are planned,
        documented, communications that can be viewed anytime.

   2.   Reduced Risk - by implementing scheduled project checkpoints, quality is assured and failing
        projects are quickly identified and crashed. Additionally, the risk of key project team members
        leaving is mitigated through the use of formalized project communication documents.

   3.   Better Allocation of Resources - scheduling work, prioritizing multiple projects, and
        managing costs and human resources become much simpler when all projects follow a
        consistent methodology for changes & approvals.

   4.   Effective Scope & Time Management - every executive can relate to projects that 'creep' in
        scope as they progress. Documenting changes to project scope and deliverables, and
        adjusting budgets and timelines, cannot be done effectively without using proper tools.

   5.   Clear Organizational Development - if you can effectively implement a standardized
        project management process, your successor will certainly thank you.

                                                   13
HOW-TO GUIDES

Assess your Project Management processes & systems with our maturity assessment:


 Scope Management                                                                                        Score
                                                1        Business requirements are in very general
                                                2        Items in scope listed, items not in scope
    What level best describes your situation?   3        Project management processes used, some          4
                                                4        Management processes & tools are used on
                                                5        Scope management is driven from effective
 Time Management
                                                1        Scheduling and resource planning is not
                                                2        An informal task/activity list is used. No f
    What level best describes your situation?   3        Time management processes used on al             4
                                                4        Projects are systematically prioritized to
                                                5        Improvement procedures are used for time
 Cost Management
                                                1        No established costing practices, complete
                                                2        Basic processes exist for project cost estima
    What level best describes your situation?   3        Cost estimates and planning are tracked aga      2
                                                4        Cost planning & tracking is integrated in the
                                                5        Lessons learned improve documented cost
 Quality Management

Action Item 13 – Assess Project Management Capabilities

   •   29. Project Management Maturity Assessment


Action Item 14 – Add Project Management Processes & Resources

   •   30. Stakeholder Analysis Tool

   •   31. Project Management Portfolio

   •   32. Time Management Schedule

   •   33. Project Request Form

   •   34. Project Priority Index

   •   35. Project Priority & Status Report

   •   36. Project Charter

   •   37. Project Schedule

   •   38. Project Work Breakdown Structure

   •   39. Project Change Request Form

   •   40. Project Closure Checklist

   •   41. Post-Project Evaluation

                                                    14
HOW-TO GUIDES

Step 7 – Manage Tasks with Activity Reporting
Many low performers stay under the radar for months before it becomes apparent that they are not
actually doing any work of real substance. Be proactive with managing results and implement a
weekly or monthly activity reporting process. Read summary: ‘Manage Results with Activity Reports’


What's Included in an Activity Report?
           Task Type - all activities can be classified within standard project management processes:
           Initiation, Planning, Execution, Control, and Closure. A good mix of activities is each area
           ensures smooth program management.


           Activity Description - this section briefly describes what program/project the activity is
           related to, ensuring alignment with business goals & objectives.


           Start Date/End Date - when was the activity first started, and how long did it take to
           complete? Does the time taken to complete the task fall in line with time spent on other
           priorities? Do all activities add up to a full week/month?


           Next Steps/Results - have your staff provide a very brief, forward-looking next steps or end
           results that were delivered. This section is also effective for communicating issues that need to
           be escalated.

Following is an example of a simple Activity Report:



          Activity Description                        Start        End          Next Steps/Results
1.0       Initiation

1.1       Web Project Request/Approval              01/02/07                Project Request Form Signed
1.2       Identify Web Project Manager              01/04/07                Project Sponsor approval

2.0       Planning

2.1       Website Project Plan & Scoping            01/06/07                Project Charter Completion
2.2       Analyze Deliverables                      01/06/07                Work Breakdown Structure
2.3       Schedule Work for Web Redesign            01/06/07                Project Schedule Signed Off
3.0       Execution
3.1       Press Release for 20th Anniversary        01/10/07    01/14/07    Send Release to Target Press
3.2       Performance Reviews                       01/02/07    01/29/07    Communicate feedback/results
4.0       Control
4.1       Portal Content Reviewed & Approved        01/15/07    01/17/07    Post on Sales Portal
5.0       Closure
5.1       Landed CRM Implementation Project         01/20/07    01/24/07    Post-Project Evaluation Done


Action Item 15 – Implement Activity Reporting Process
      •    42. Activity Reporting Tool

                                                       15
HOW-TO GUIDES

Phase 4: Design & Produce Marketing Collateral
Step 1 – Create/Update Sales Support Materials
Conduct a Sales Support Effectiveness Survey to obtain feedback and build alignment with Sales.
Create/update marketing collateral to ensure your sales team has the right tools for the job.


Action Item 16 – Develop Sales Support Materials

   •   43. Sales Support Effectiveness Survey

   •   44. Product Positioning Tool

   •   45. Feature, Advantage, Benefit Tool

   •   46. Sales Script Template

   •   47. Sales Proposal Template

   •   48. Sales Presentation Template



Step 2 – Work with Clients to Develop Case Studies
A case study is a communication tool that outlines how an organization solved a particular business
challenge. Typically, case studies include: the problem, analysis of alternatives, recommended
solution, implementation, and measurable results. Case studies are an excellent way to profile your
target customers while demonstrating how you solved their specific business challenge. They are often
used by Sales to illustrate how an organization has helped clients in a similar industry, size, or other
relevant demographic. Read more with our summary, ‘Increase Sales with Case Studies’

Action Item 17 – Promote Success Stories with Case Studies

   •   49. Case Study Template



Step 3 – Demonstrate Commitment to Sustainability
Regulatory compliance, climate change awareness, and strong corporate governance have lead to a
rapid increase in the number of organizations who choose to provide a Sustainability Report to their
internal and external stakeholders. Good corporate citizenry has many business benefits including cost
savings, increased staff recruitment and retention, and improved customer loyalty and brand
preferences. Read more with our summary, ‘Show Responsibility with a Sustainability Report’.

Action Item 18 – Gain Loyalty from Key Stakeholders

   •   50. Sustainability Report Template




                                                  16
HOW-TO GUIDES

Phase 5: Increase Website Traffic & Functionality
For background information, review our summaries that apply to website design & development:

    •   Website Redesign Best Practices
    •   Estimating Website Design Costs
    •   Governing your Corporate Website
    •   Free Web Analytics from Google
    •   Optimizing Website with Heat Map Analytics
    •   Simplifying Search Engine Optimization
    •   Successful Blogs Increase Customer Satisfaction



Step 1 – Conduct a Website Effectiveness Audit
See sample audit report below. Key considerations for ‘Evaluating Website Effectiveness’ include:

        Clear Communication
        Brand Consistency & Aesthetic Appeal
        User-Friendliness & Easy Navigation
        Search Engine Optimization & Structure
        Content, Forms, & Contact Information
        Transaction Capabilities & Analytics




Website Effectiveness Audit Report                     Our Firm      Competitor1      Competitor2

Clear Communication (35)                                  25               15               20

Brand Consistency & Aesthetic Appeal (30)                 25               21               19

User-Friendliness & Easy Navigation (30)                  14               21               20

Search Engine Optimization & Structure (25)               18               14               16

Content, Forms, & Contact Information (35)                21               20               23

Transaction Capabilities & Analytics (20)                 11               7                7


Website Effectiveness Score (175)                         114              98              105


Action Item 19 – Perform Competitive Website Analysis & Report Results

    •   51. Competitive Website Analysis Tool

    •   52. Web Audit Report Tool

                                                  17
HOW-TO GUIDES

Step 2 – Build a Website Program Action Plan
Develop a web marketing strategy, collect & prioritize requirements (see example below), check
infrastructure, report to senior management, develop budget, build an RFP, & select a vendor. Use
our Web Metrics Reporting Tool to analyze website traffic and other key performance indicators.



Web Requirements Priority               Strategic Fit          Impact            Feasibility        Total

                                        CG   AG    EA      CV    EI     $   Risk     SR        IA
Perfect Requirement                     20   10    10      15    15     5   10       10        5    100
Browser Compatibility                   19    9    10      9     14     5    5        9        5     85
Web Analytics for Individual Visitors   20    7        7   5     13     5    9       10        5     81
Update Website with New Branding        18    9        6   12    10     4    9        8        4     80
Lead Scoring & Nurturing                19    8        7   13    12     3    6        7        5     80
Clean, Professional Look & Feel         19   10        5   9     14     5    4        8        4     78
Customer Self-Service                   17    7     10     15     8     1    7        6        2     73
Email Integration                       17    9        8   5     14     4    5        6        1     69
Forms (captures leads)                  15    9        9   6      7     5    6        8        4     69




Action Item 20 – Document Strategy & Requirements to Enhance Website
   •   53. Website Program Action Plan
   •   54. Web Marketing Strategy Scorecard
   •   55. Web Requirements Document
   •   56. Web Requirements Priority Index
   •   57. Website Infrastructure Checklist
   •   58. Website Design Budget
   •   59. Website Design RFP Template
   •   60. Website Vendor Evaluation Matrix
   •   61. Web Metrics Reporting Schedule


Step 3 – Govern Website with Policies
Before you market your web presence and start attracting users to your site, be sure to implement
proper governance policies to reduce the risk of expensive litigation. Use our downloadable Privacy
Policy and Terms of Use template as a base-line when creating these essential website policies.


Action Item 21 – Implement Website Related Policies
   •   62. Privacy Policy Template

   •   63. Terms of Use Policy

   •   64. Blog Policy Template



                                                  18
HOW-TO GUIDES

Phase 6: Develop Public & Analyst Relations
Step 1 – Develop a Public & Analyst Relations Strategy & Plan
Public Relations (PR) is the act of managing communication between an organization and its key public
stakeholders, with a focus on building and maintaining a positive image. PR professionals execute
campaigns targeted at specific audiences, to influence opinions and measure public perception. Public
relations, if done effectively, can be an inexpensive addition to your marketing mix.               Read our
summaries, ‘Public Relations Best Practices’ and ‘Analyzing Competitive Ad vs. PR Spending’, for more
details on how to save money on advertising and add public & analyst relations to your arsenal.


As you develop your strategy, consider the
various elements of a PR Program, learn                Public Relations            Advertising
PR Best Practices, and select the right tools
                                                       Free Placement              Paid Placements
for your organization. If you anticipate
                                                       Slant from journalist       Full Creative Control
having difficulty, consider partnering with a
PR agency that      has   relevant   industry          Creates Credibility         Creates Visibility

experience. Many mid-sized organizations               Only mentioned in a story   Obvious to consumers
outsource this function, but with the right
                                                       Viewed more objectively     Will run when you pay
tools and know-how, you can save money
                                                       Takes time, no guarantees   Simple, if you have cash
and enhance your skill set simultaneously.


Typically, Public Relations Involves:
        Evaluating public exposure, opinions, and attitudes

        Developing policies for communicating with the public

        Implementing communication programs across media channels

        Integrating public communications with Marketing programs and brand

        Creating goodwill by managing a two-way communication process

        Building a positive relationship between the public and the organization



Action Item 22 – Develop Public & Analyst Relations Plan

    •   65. Public Relations Plan

    •   66. Press Release Template



Action Item 23 – Organize Public & Analyst Relations Program

    •   67. Media Relations Database


                                                  19
HOW-TO GUIDES

Phase 7: Understand Marketing Automation Options
In the past, marketers were using disparate systems for email marketing, website analytics, direct
mail, online advertising, etc, making it extremely difficult to accurately track the results of integrated
marketing efforts. New advances in Marketing Automation technology are providing mid-sized
enterprises with systems that can automate manual marketing processes and drive efficiency.


Additionally, with the flood of vendors who have come to market, competitive pressures have reduced
the costs of these systems drastically. Most Demand Generation solutions can be integrated directly
with CRM systems to track leads from initial inquiry to sale, providing a closed loop reporting
mechanism for marketing activities, enabling campaign ROI measurement.



Marketing Automation Components

        Email Marketing & Database Management

        Automated Lead Scoring & Nurturing

        Individual User Web Analytics & Tracking

        Lead Conversion: Landing Pages & Forms

        Reports on Campaign Statistics



Definition of Marketing Automation
Marketing automation solutions incorporate business strategies, marketing processes, and automation
technologies to generate, qualify, and develop leads along the entire sales cycle.        Key Marketing
Automation concepts include: Lead Acquisition, Lead Scoring, Lead Nurturing, and Lead Assignment.


        Lead Acquisition: leads are acquired when prospects inquire or respond to marketing
        campaigns such as tradeshows, email marketing, direct mail, cold-calling, search engine
        marketing, online advertising, etc.


        Lead Scoring: leads are scored for quality based on explicit profile criteria (job title, company
        size, location, etc) and implicit behaviors (web visits, downloads, event registrations, form
        submissions, etc).


        Lead Nurturing: leads are incubated until they are ready for follow-up by sales. Typically,
        nurturing involves steady communications designed to educate the buyer and align purchasing
        and sales cycles.


        Lead Assignment: once leads reach a specified quality score, they are deemed sales-ready
        and are assigned to sales representatives for immediate follow-up.


                                                   20
HOW-TO GUIDES
Marketing Automation Process Diagram

At a high level, marketing automation systems allow organizations to generate & execute campaigns
(email, direct mail, advertising, PR, search) to drive prospects to their website where they can be
tracked and measured by the software.


Once a prospect clicks-through on a track-able HTML email link or completes a web form they are
analyzed by the marketing automation system.            Next, the system will automatically assess the
prospect’s profile and activity history (page visits, downloads, email opens, flash demo views, etc) to
arrive at a lead score.   Then, the prospect is nurtured with automated communications or ‘drip-
campaigns’ until their score reaches a threshold defined by Sales & Marketing as a ‘qualified, sales-
ready, lead’. Finally, the lead is assigned in the CRM system.




      Awareness            Tracking            Scoring              Nurturing           Assignment
      • Email/Ads          • Email Links       • Profile Grade     • Educate            • Sales Ready
       • Search            • Submit Form       • Activity Leve     • Messaging          • Lead in CRM
      • PR                  on website          (views, etc)       • Align Cycles       • Measure ROI




Marketing Automation Solution Benefits

Implementing an integrated Demand Generation infrastructure composed of skilled people, automated
processes, and integrated technology provides numerous benefits, including:

  1. Alignment of Sales & Marketing: alignment occurs when sales and marketing can agree on
      the definition of a qualified lead; systems are integrated to provide visibility into activities and
      results; and the loop is closed between lead source and revenue generated.


  2. Increased Win Rates: leads that are scored and nurtured before being handed off to sales
      close at higher win rates as purchasing & sales cycles are more aligned.


  3. Reduced Cost per Lead: when key marketing processes such as lead scoring, lead nurturing,
      and lead assignment are automated, less resources are required to manage new opportunities.
      Additionally, the use of a web/email-based approach can drastically reduce acquisition costs for
      new prospects and opportunities.


  4. Improved Accountability & Credibility: marketing leaders can provide accountability for their
      spending once they are able to quantify the impact of their investments. When deployed
      properly, Demand Generation solutions increase credibility by providing a system of record that
      tracks and measures marketing activities and business results.


  5. Better Allocation of Resources: having detailed analytics on prospect behaviors and
      campaign ROI provides marketers with the insight needed to optimize spending on the most
      profitable marketing programs.


                                                   21
HOW-TO GUIDES

Step 1 – Determine Requirements for Marketing Automation
Read the following section to determine if you have requirements for Marketing Automation
technology.   Use our Marketing Automation Vendors Matrix to compile a short-list, complete the
Marketing Automation RFP to document requirements, and use the Marketing Automation Vendor
Evaluation Matrix to facilitate the vendor selection process.


Key Marketing Automation System Functionality:
        Email Marketing & Database Management: contact lists can be imported, stored, and de-
        duplicated; email marketing campaigns can be executed with tracked URLs to determine click-
        through rates; prospects from all channels (events, cold-calling, direct mail, etc) can be
        tracked by original lead source; variables such as ‘first name’ can be dynamically inserted into
        email/direct mail collateral; bi-directional CRM system integration.


        Marketing Automation & Lead Scoring/Nurturing: leads can be automatically scored
        based on profile criteria and behaviors; leads can be added to nurturing campaigns to align
        purchasing & sales cycles; prospects can be routed to the appropriate sales representative
        based on assignment rules; sales users can be notified of prospect behavior such as website
        visits or document downloads; auto-responder emails are sent when a prospect interacts with
        the website (completes a form, etc); automation rules can be configured to add/delete
        prospects from programs based on their activities.


        Individual User Web Analytics & Search Engine Marketing: individual website visitor
        activity can be tracked and provided to sales users; paid search campaigns and online
        advertisement programs can be integrated to track original lead source; website search
        queries can be tracked and tied to prospects; natural/organic search traffic can be tracked and
        keywords used to find your website are identified; non-registered companies can be identified
        based on their corporate IP address.


        Lead Conversion, Landing Pages/Forms, & PURLs: web forms can be created by
        marketing without I/T support; unique URLs can be used to track leads from advertising,
        direct mail, or other offline campaigns; personalized URLs (PURLs) or landing pages can be
        created to provide more customized interactions with customers; data can be captured from
        web forms that were not completed or submitted; forms can block invalid/free email addresses
        (hotmail, yahoo, gmail, etc) to ensure leads are qualified; form fields can be customized and
        set up to capture additional information during subsequent web visits.



Action Item 24 – Identify Marketing Automation Requirements & Select System

    •   68. Marketing Automation Vendors Matrix

    •   69. Marketing Automation Consulting RFP

    •   70. Marketing Automation System RFP

    •   71. Marketing Automation Vendor Evaluation Matrix


                                                   22
HOW-TO GUIDES

Phase 8: Execute Lead Generation Programs
Executing integrated, multi-channel, campaigns that can be measured effectively can be a daunting
task.   This section will provide tools to help you execute Direct Marketing Campaigns, Organize &
Implement Advertising Plans, Optimize Call Center Operations, Schedule Webcasts, Podcasts, and
Tradeshows, and Implement & Monitor Trade Promotions.



Step 1 – Execute Direct Marketing Campaigns
Read our ‘Email Marketing Best Practices’ summary to learn: Email Marketing Definitions; Email
Marketing Benefits and Risks; Email Delivery Best Practices; Benchmarking and Metrics; Email
Marketing Best Practices. Read our ‘List Building Best Practices’ summary to learn about: Permission-
based Marketing; List Acquisition Models; Types of Lists, and List Building Best Practices.



Action Item 25 – Deploy Email/Direct Mail Programs
    •   72. Email Marketing Vendor Evaluation Matrix
    •   73. Email Marketing Database
    •   74. Email Marketing Calculator
    •   75. Direct Mail Marketing Database




Step 2 – Organize & Implement Advertising Plan
Search engine keyword programs like Google AdWords and other online pay-per-click (PPC)
advertising campaigns have proven to be an exceptionally inexpensive method for generating web
traffic, qualified leads, and online web-sale revenues. Determining how much daily budget to set
aside; knowing the right amount to spend per-click; and assessing ROI, can be much more difficult.
Read more with our summary, ‘Finding ROI with Online Advertising’


If you are looking to drive traffic to your website, Google AdWords is a cost-effective method which
delivers measurable results to marketers. Read more with, ‘Pull Prospects with Google AdWords’

Action Item 26 – Implement Advertising Plan

    •   76. Advertising Plan Checklist

    •   77. Advertising Calendar & Budget

    •   78. Advertisement Evaluation Matrix

    •   79. Online Advertising ROI Calculator

    •   80. Competitive Ad vs. PR Analysis Tool


                                                   23
HOW-TO GUIDES

Step 3 – Optimize Call Center Operations

Make Cold-Calling Work for You. Pound for pound,
cold calling is the most effective form of direct                     COLD CALLING PROCESS MATURITY
marketing, since it provides a dynamic, personal
                                                                      Level 1 - Initial/Ad Hoc - sales process
touch that can build trust very quickly.                              is   not   documented.    Metrics    are  not
                                                                      established or measured. No consistency in
                                                                      productivity levels or sales results. Each
The key success factors for making cold calling                       salesperson uses a different method to create
work include: measuring the process to increase                       interest, demonstrate value, and sell.

productivity;      providing         a      compelling        value
                                                                      Level 2 - Repeatable/Intuitive - sales
statement to generate interest; and taking control                    process is well known but not fully
of the call.                                                          documented. Dials, Contacts, Leads, and
                                                                      Sales goals are not measured. Limited
                                                                      consistency in productivity & sales results.
Remember that a good rep can make over 200
                                                                      Level 3 - Defined - sales process is
calls per day,       which should            result    in 10-20
                                                                      documented. Scripts are developed to ensure
contacts, and 1 sale or highly qualified lead. Be                     all salespeople follow best practices. Goals
careful to monitor burnout, as it is very common in                   related to Dials, Contacts, Leads, and Sales,
                                                                      are measured and managed.
contact centers that have high performing reps
pumping out cold calls and intensely focusing on 5                    Level 4 - Measured & Managed - sales
                                                                      process is fully documented including call
minute sales pitches with a eye toward a ‘one-call,
                                                                      procedure, objection responses, and economic
one-close’ sale on the first call.                                    value arguments. Metrics exist and are
                                                                      monitored. Reporting on opportunities is
                                                                      completed with forecasting tools.
Break your sales process down into its components
and       coach   your   sales       reps     to   perfect      the   Level 5 - Optimized - sales process is
introduction,      value      proposition,            build     the   defined, repeatable, measured, managed, and
                                                                      optimized. Scripts are continually adjusted to
need/problem,       present      a       convincing      solution,    improve effectiveness. Metrics are used to
handle objections, and close.                                         identify poor performers, or areas that need
                                                                      to be worked on.



Finally, make results visible with a sales board, and provide incentives that keep your salespeople
motivated to keep their phone engaged for 7+ hours per day.                Read more about improving inside
sales with our summary, ‘Making Cold Calling Work for You’.


Most organizations have a very difficult time quantifying the productivity of their inside sales
departments. If you don't have a phone system that captures accurate dialing, contact, and other
productivity metrics, use a simple manual process instead.                   Read more with our summary:
‘Monitoring Inside Sales Productivity’.

Action Item 27 – Monitor & Measure Contact Center Operations

      •    81. Sales Productivity Metrics (Daily)
      •    82. Sales Productivity Metrics (Monthly)
      •    83. Sales Productivity Metrics (Quarterly)




                                                                 24
HOW-TO GUIDES

Step 4 – Schedule Webcasts, Podcasts, and Tradeshows
Event marketing & tradeshows can be a very useful, but expensive, method for gathering large
quantities of leads from a specific geographic region or market. There are many types of event
marketing, but none are more effective than guerrilla marketing. CRM industry-leader, salesforce.com,
has perfected tradeshows with DreamForce, while managing partner-sponsored sporting events in
cities they are actively targeting. Read more with our summary, ‘Collect Leads with City Tours’


Providing on-demand webcasts to prospective customers is a rapidly growing lead generation strategy.
Instead of having to call a salesperson at a potential vendor, your prospects can complete the
research component of their buying process at their convenience.          Read our summary, ‘Generate
Leads with Webcasts’ to determine if this tactic should be added to your marketing mix.


A podcast is a collection of digital media files distributed over the internet using syndication feeds for
playback on portable media players and personal computers. Although podcasters’ web sites may offer
direct download or streaming of their content, a podcast is distinguished by its ability to be
syndicated, subscribed to, and downloaded automatically when new content is added. This is done
using an aggregator or feed reader capable of reading feed formats such as RSS (really simple
syndication). Read more with our summary, ‘Nurture Prospects & Leads with Podcasts’

Following is a condensed Event Planning Checklist to help keep you organized:


Done       Pre-Event Tasks                                   Completed    Notes
          Invite Attendees and Send Pricing Details          Enter Date

          Make Reservations with Hotel/Catering etc.         Enter Date

          Determine Required Suppliers, i.e. Security        Enter Date

          Confirm Key Note Speaker Attendance                Enter Date

          Line up Audio/Visual Crew if recording podcast     Enter Date




Action Item 28 – Build & Maintain Events Schedule
    •   84. Event Planning Checklist

    •   85. Tradeshow Evaluation Checklist

    •   86. Tradeshow Evaluation Matrix

    •   87. Tradeshow Lead Capturing Form

    •   88. Tradeshow ROI Calculator




                                                        25
HOW-TO GUIDES

Step 5 – Implement & Monitor Trade Promotions
“Trade promotion is any expenditure paid directly by a manufacturer to the trade or retail factors in a
given industry as a set amount on a per unit basis or in payment for a merchandising value provided
by the retailer…” - Source: Promotion Marketing Association (PMA)


Trade promotion is a key activity for all consumer marketing plans which encourages increased short-
term sales by effectively decreasing the cost-per-item to the end consumer. By measuring the
incremental increases in sales volume relative to the costs of the trade promotion campaign,
marketers can identify which trade campaigns provide the most return on investment and optimize
their trade plan by investing in the most effective trade channels and promotions. Read more with our
summary, ‘Closing the Loop on Trade Promotions’


Evaluate possible trade promotions with a logical Trade Promotion Evaluation Matrix:


Evaluation Criteria                              Weighting         POP    Bundle       Sign    Floor   TPR



Clarity - Is the promotion easy to understand?
On a Scale of 1-10, rank Clarity                    10%             6        7           8      4       5


Visibility - Is the promotion clearly visible to customers?
On a Scale of 1-10, rank Visibility                 10%             8        7           3      6       4


Cost-Effectiveness - Does the promotion fall within budget?
On a Scale of 1-15, rank Cost-effectiveness         15%            12       10           7      3       2


Validity - Has the promotion been tested before?
On a Scale of 1-10, rank Validity                   10%            10        8           6      8      10


Engaging - Does the promotion grab the customer’s attention?
On a Scale of 1-15, rank Effectiveness              15%            11       13          14      15      7


Feasibility - Does the retailer have the infrastructure and resources necessary for set up?
On a Scale of 1-10, rank Feasibility                10%             6        8           4      8       9




Action Item 29 – Evaluate, Implement & Monitor Trade Promotions

    •    89. Trade Promotion Evaluation Matrix

    •    90. Trade Promotion ROI Calculator




                                                              26
HOW-TO GUIDES


About Demand Metric

Demand Metric is a management advisory firm delivering Executive Summaries, How-To Guides,
Practical Templates & Tools, and Consulting Services to Sales & Marketing executives in mid-sized
enterprises. Focused on Strategic Planning, Product Management, Lead Generation, and Sales/CRM
Effectiveness, our resources help organizations adopt Best Practices and work more efficiently.


Our advisory memberships provide customers with access to concise Executive Summaries, How-To
Guides, over 200 Practical Templates & Tools, and a weekly email newsletter highlighting new content.
All of our research & tools have been developed based on client feedback and request.        Currently,
Demand Metric has a rapidly growing client-base of over 1000 senior Sales & Marketing executives.


Advisory Membership Options:


       Free Membership – access to our research, Analyst Blog, How-To Guides, & Sample Tool
       Executive Memberships – access to all research plus 200 Practical Templates & Tools
       Analyst Memberships – access to research, tools, and Expert Analysts On-Demand


Demand Metric Consulting Services include:


       Strategic Planning & Leadership Development
       Product Management & Market Research
       Lead Generation & Marketing Automation
       Sales Effectiveness & CRM Optimization


Visit our Analyst Perspectives Blog to stay up-to-date with trends, best practices, and network with
other professionals in your industry. Contact us to request a complimentary template or tool.


Learn more about Demand Metric on our corporate website: www.demandmetric.com




                                                  27

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Lead Generation & Marketing Automation How-To Guide

  • 1. HOW-TO GUIDES Lead Generation & Marketing Automation: Step-by-Step Guide with Practical Templates & Tools Lead Generation is the top priority for marketing directors in 2009. More importantly, marketers are being charged with defending their budgets and demonstrating real ROI for their marketing programs. Use this How-To Guide to learn how other world-class companies are developing lead generation infrastructures that automate key processes, measure results, and provide a steady flow of qualified leads their sales organizations. How Will This How-To Guide Help You? 1 – Proven Step-By-Step Framework 2 – Clearly Defined Action Items 3 – Practical Templates & Tools (90) This guide was created to help you assess your capabilities, develop an effective lead generation strategy, organize resources & responsibilities, design and produce marketing collateral, increase website traffic & functionality, develop public/analyst relations, understand marketing automation options, and implement lead generation programs. Demand Metric’s Resources Can Help You Optimize: Strategy Product Lead Gen Sales/CRM
  • 2. HOW-TO GUIDES Executive Summary...................................................................... 5 Top Marketing Challenges in 2008 ................................................................................. 5 Key Trends in Leads Generation..................................................................................... 5 Phase 1: Assess Lead Generation Capabilities....................... 6 Step 1 – Conduct a Lead Generation Audit...................................................................... 6 Action Item 1 – Complete Lead Generation Maturity Assessment .......................................... 6 Phase 2: Develop Lead Generation Strategy......................... 7 Step 1 – Design a Lead Acquisition Model....................................................................... 7 Action Item 2 – Build Lead Acquisition Model..................................................................... 7 Step 2 – Collaborate with Sales to Define “Qualified Lead” ............................................. 8 Action Item 3 – Agree with Sales on a Definition for ‘Qualified Lead’...................................... 8 Action Item 4 – Implement Lead Scoring Framework .......................................................... 8 Step 3 – Develop a Lead Generation Strategy Scorecard ................................................. 9 Action Item 5 – Construct Lead Generation Strategy Scorecard ............................................ 9 Step 4 – Prioritize Marketing Communications Projects & Initiatives............................. 10 Action Item 6 – Prioritize Marketing Communications Projects .............................................10 Step 5 – Develop Marketing Communications Plan & Budget......................................... 10 Action Items 7 – Develop Marketing Communications Plan & Budget ....................................10 Phase 3: Organize Resources & Responsibilities ................... 11 Step 1 – Inventory Department Skill-Sets and Determine Gaps..................................... 11 Action Items 8 – Conduct a Skills Inventory & Determine Gaps............................................11 Step 2 – Cross-Train Staff and Plan for Succession ....................................................... 11 Action Item 9 – Develop Succession Planning Matrix..........................................................11 Step 3 – Establish Branding Standards & Policies ......................................................... 11 Action Item 10 – Implement Graphics Use Policy...............................................................11 Step 4 – Staff and Manage the Team ............................................................................ 12 Action Item 11 – Standardize Job Functions, Roles, & Responsibilities...................................12 Step 5 – Set Goals and Manage Staff ............................................................................ 13 Action Item 12 – Establish Individual & Team Goals...........................................................13 Step 6 – Implement Project Management System......................................................... 13 Action Item 13 – Assess Project Management Capabilities ..................................................14 Action Item 14 – Add Project Management Processes & Resources .......................................14 Step 7 – Manage Tasks with Activity Reporting ............................................................ 15 Action Item 15 – Implement Activity Reporting Process......................................................15 2
  • 3. HOW-TO GUIDES Phase 4: Design & Produce Marketing Collateral ................ 16 Step 1 – Create/Update Sales Support Materials .......................................................... 16 Action Item 16 – Develop Sales Support Materials.............................................................16 Step 2 – Work with Clients to Develop Case Studies ..................................................... 16 Action Item 17 – Promote Success Stories with Case Studies ..............................................16 Step 3 – Demonstrate Commitment to Sustainability .................................................... 16 Action Item 18 – Gain Loyalty from Key Stakeholders ........................................................16 Phase 5: Increase Website Traffic & Functionality ................ 17 Step 1 – Conduct a Website Effectiveness Audit ........................................................... 17 Action Item 19 – Perform Competitive Website Analysis & Report Results..............................17 Step 2 – Build a Website Program Action Plan .............................................................. 18 Action Item 20 – Document Strategy & Requirements to Enhance Website ............................18 Step 3 – Govern Website with Policies ......................................................................... 18 Action Item 21 – Implement Website Related Policies ............................................................................... 18 Phase 6: Develop Public & Analyst Relations........................ 19 Step 1 – Develop a Public & Analyst Relations Strategy & Plan ..................................... 19 Action Item 22 – Develop Public & Analyst Relations Plan ...................................................19 Action Item 23 – Organize Public & Analyst Relations Program ............................................19 Phase 7: Understand Marketing Automation Options......... 20 Marketing Automation Components ............................................................................. 20 Definition of Marketing Automation ............................................................................. 20 Step 1 – Determine Requirements for Marketing Automation........................................ 22 Action Item 24 – Identify Marketing Automation Requirements & Select System.....................22 Phase 8: Execute Lead Generation Programs...................... 23 Step 1 – Execute Direct Marketing Campaigns .............................................................. 23 Action Item 25 – Deploy Email/Direct Mail Programs..........................................................23 Step 2 – Organize & Implement Advertising Plan ......................................................... 23 Action Item 26 – Implement Advertising Plan ...................................................................23 Step 3 – Optimize Call Center Operations ..................................................................... 24 Action Item 27 – Monitor & Measure Contact Center Operations ..........................................24 Step 4 – Schedule Webcasts, Podcasts, and Tradeshows .............................................. 25 Action Item 28 – Build & Maintain Events Schedule ...........................................................25 Step 5 – Implement & Monitor Trade Promotions ......................................................... 26 Action Item 29 – Evaluate, Implement & Monitor Trade Promotions......................................26 About Demand Metric .............................................................. 27 3
  • 4. HOW-TO GUIDES List of Practical Templates & Tools (90) 1 Lead Generation Maturity Assessment 46 Sales Script Template 2 Lead Acquisition Model 47 Sales Proposal Template 3 Qualified Lead Definition Tool 48 Sales Presentation Template 4 Lead Scoring Index 49 Case Study Template 5 Lead Generation Strategy Scorecard 50 Sustainability Report Template 6 Marketing Communications Priority Index 51 Competitive Website Analysis Tool 7 Marketing Communications Plan 52 Web Audit Report Tool 8 Marketing Communications Budget 53 Website Program Action Plan 9 Marketing Skills Matrix 54 Web Marketing Strategy Scorecard 10 Succession Management Matrix 55 Web Requirements Document 11 Graphics Use Policy 56 Web Requirements Priority Index 12 Graphics Use Exemption Form 57 Website Infrastructure Checklist 13 Interview Questions Tool 58 Website Design Budget 14 Interview Evaluation Matrix 59 Website Design RFP Template 15 Creative Director Job Description 60 Website Vendor Evaluation Matrix 16 Director of Sales Support Job Description 61 Web Metrics Reporting Schedule 17 Director of Web Development Job Description 62 Privacy Policy Template 18 Events Manager Job Description 63 Terms of Use Policy 19 Marketing Analyst Job Description 64 Blog Policy Template 20 Marketing Coordinator Job Description 65 Public Relations Plan 21 Marketing Director Job Description 66 Press Release Template 22 Media Specialist Job Description 67 Media Relations Database 23 Product Marketing Manager Job Description 68 Marketing Automation Vendors Matrix 24 Product Management Director Job Description 69 Marketing Automation Consulting RFP 25 VP Marketing Job Description 70 Marketing Automation System RFP 26 Webmaster & SEO Expert Job Description 71 Marketing Automation Vendor Evaluation 27 Department Goals Template 72 Email Marketing Vendor Evaluation 28 Individual Goals Template 73 Email Marketing Database 29 Project Management Maturity Assessment 74 Email Marketing Calculator 30 Stakeholder Analysis Tool 75 Direct Mail Marketing Database 31 Project Management Portfolio 76 Advertising Plan Checklist 32 Time Management Schedule 77 Advertising Calendar & Budget 33 Project Request Form 78 Advertisement Evaluation Matrix 34 Project Priority Index 79 Online Advertising ROI Calculator 35 Project Priority & Status Report 80 Competitive Ad vs. PR Analysis Tool 36 Project Charter 81 Sales Productivity Metrics (Daily) 37 Project Schedule 82 Sales Productivity Metrics (Monthly) 38 Project Work Breakdown Structure 83 Sales Productivity Metrics (Quarterly) 39 Project Change Request Form 84 Event Planning Checklist 40 Project Closure Checklist 85 Tradeshow Evaluation Checklist 41 Post-Project Evaluation 86 Tradeshow Evaluation Matrix 42 Activity Reporting Tool 87 Tradeshow Lead Capturing Form 43 Sales Support Effectiveness Survey 88 Tradeshow ROI Calculator 44 Product Positioning Tool 89 Trade Promotion Evaluation Matrix 45 Feature, Advantage, Benefit Tool 90 Trade Promotion ROI Calculator 4
  • 5. HOW-TO GUIDES Executive Summary This step-by-step guide was created to help you assess your capabilities, develop an effective lead generation strategy, organize resources & responsibilities, design and produce marketing collateral, increase website traffic & functionality, develop public/analyst relations, understand marketing automation options, and implement lead generation programs. Top Marketing Challenges in 2008 According to the CMO Council’s Marketing Outlook 2008 study that polled over 820 senior marketing professionals, some of the top challenges for marketing leaders in 2008 include: 1. Quantifying the Value of Marketing - measuring the impact of marketing programs and investments continues to be the top challenge for marketers. 2. Increasing Credibility of the Marketing Function – while 79% of respondents are increasing the perceived value of marketing, 19% are losing credibility. 3. Improving Marketing Department Efficiency - many organizations will be automating key marketing processes and implementing marketing ROI systems. 4. Generating More Qualified Leads - emphasis on leveraging analytics to score lead quality, and lead nurturing strategies to incubate & develop prospects. Key Trends in Leads Generation Shift from Disparate Marketing Systems: traditionally, marketing departments used separate systems for database management, email marketing, web analytics, CRM, and other applications. Leading organizations are reaping the benefits of consolidating these applications into an integrated marketing automation platform capable of measuring results. Focus on Integration & Closed-Loop Reporting: by integrating key marketing systems with CRM systems, marketers can close the loop on reporting and demonstrate real ROI. Moving Lead Generation to the Web: the use of web 2.0 applications such as webcasts, podcasts, communities, blogs, RSS feeds, rich media presentations, and social networking tools has exploded with many organizations realizing the benefits online marketing channels. 5
  • 6. HOW-TO GUIDES Phase 1: Assess Lead Generation Capabilities The first step in the process is to understand your capabilities and constraints in relation to best practices derived from other world-class organizations. Demand Metric’s Lead Generation Maturity Assessment was built in collaboration with expert thought-leaders and consultants, Jeff Pedowitz & Debbie Qaqish of The Pedowitz Group. Their firm specializes in helping marketing organizations design, automate and optimize processes that drive demand and increase revenue. Step 1 – Conduct a Lead Generation Audit Use our proven consulting framework to benchmark your strengths & weaknesses and determine which areas of your program need attention. This exercise will help you compare your organization with world-class companies who operate with best practices, and provide you with a scorecard to measure your progress. Next, determine your level of process maturity with the chart below. Lead Generation Maturity Assessment Criteria: Lead Generation Process Maturity Lead Generation Strategy, Processes & Skills Level 1 - Initial/Ad Hoc – lead generation processes are not defined. Metrics are not established or measured. Marketing Automation & Lead Management No consistency in results. Direct Marketing & Database Management Level 2 - Repeatable/Intuitive - lead generation processes are well known but not fully documented. Metrics are Websites, Blogs, & Communities discussed but not analyzed. Results are becoming somewhat consistent. Lead Conversion, Landing Pages & Forms Level 3 - Defined – lead generation processes are documented. Metrics are Web Analytics, SEO, & Paid Search collected and reported a few times annually. Results can be estimated. Marketing Communications Planning & Budgeting Level 4 - Measured & Managed - lead generation processes are fully Marketing Collateral, Sales Tools & Support documented. Metrics exist and are compared with baseline benchmarks. Results are reasonably predictable. Public/Analyst Relations & Thought Leadership Level 5 - Optimized – lead Associations, Partnerships & Channels generation processes are defined, repeatable, measured, managed, and optimized. Metrics are compared with CRM System/Marketing Systems Integration industry benchmarks. Results are reliable and are accurately forecasted. Campaign Measurement & Closed Loop Reporting Action Item 1 – Complete Lead Generation Maturity Assessment • 1. Lead Generation Maturity Assessment 6
  • 7. HOW-TO GUIDES Phase 2: Develop Lead Generation Strategy Acquiring leads is the most critical activity within the lead generation process. Bulldog Solutions recently conducted a benchmarking survey on lead generation practices. “The survey of almost 700 marketing and sales executives found that 81% of respondents currently measure the results of their lead generation activities, but 54% of those who say they measure results rated their ability to apply the information from previous activity as fair or poor... Asked to identify their primary mode for lead generation, online events were the top selection by 34% of the respondents, followed by email marketing at 15%, physical events and direct mail at 12%, telesales at 11%, with 15% citing other methods. Bulldog Lead Generation Study - based on survey results from over 700 sales & marketing executives. Phone 81% Currently Measure Results Events Online Events (Webcasts etc) Primary Lead Generation Methods Mail 1. Online Events (34%) Other Email 2. Other Sources (17%) 3. Email Marketing (15%) 4. Physical Events (12%) 5. Direct Mail (11%) 6. Telemarketing (11%) For those marketers indicating a preference towards online marketing, the survey also uncovered insights into the effectiveness of different digital mediums. Of the various online lead generation modes, email blasts were selected as the most effective by 27% of the respondents, with live webinars (22%) and white papers (19%) cited as the other performing methods.” – Source: Demand Gen Report Step 1 – Design a Lead Acquisition Model A Lead Acquisition Model is a simple process diagram that will visually communicate how your target market will engage with your brand and ultimately become a qualified sales lead. Action Item 2 – Build Lead Acquisition Model • 2. Lead Acquisition Model Tool 7
  • 8. HOW-TO GUIDES Step 2 – Collaborate with Sales to Define “Qualified Lead” Sales complain that the tradeshow, web, or other leads they get are junk. Marketing says that Sales doesn't call the quality leads they produce. Sound familiar? The basis for this common rift is a poorly defined lead generation, qualification, scoring, and nurturing program. The most important step is to agree on a definition of a ‘qualified lead’. Lead scoring is a method of quantifying the value of a sales lead by categorizing its probability to generate revenue. With this information, Sales executives and managers can manage their pipeline more effectively by optimizing sales resource allocation. Read more with our summary, ‘Score Big with Lead Scoring’. Which Costs can Lead Scoring Reduce? Initial Lead Generation Cost - once you have a better idea of the profile of a good lead, less time is wasted hunting down poorly qualified leads. Sales Conversion Cost - when you have scored each lead, you can mitigate lost sales by allocating high-quality leads to high-caliber salespeople. *Note: Lead Scoring is a process that can be automated by a Marketing Automation solution. Following is a sample of a manual lead scoring index: Lead Explicit Score Implicit Score Total Grade Profile Title Stage Need Recent Activity Company (100) (A-D) (15) (15) (15) (15) (20) (20) Demand Metric 10 12 13 15 20 15 85 A ABC Company 80 4 7 3 13 19 55 C XWY Widgets 12 2 3 4 11 4 36 D Action Item 3 – Agree with Sales on a Definition for ‘Qualified Lead’ • 3. Qualified Lead Definition Tool Action Item 4 – Implement Lead Scoring Framework • 4. Lead Scoring Index 8
  • 9. HOW-TO GUIDES Step 3 – Develop a Lead Generation Strategy Scorecard Lead Generation Strategy Scorecards are simple documents that organize and clearly communicate objectives, initiatives, measures, and goal-targets. Following is a simplified example: Lead Generation Strategy Scorecard Objective 1: Increase qualified leads by 200% in 2009 Objective 2: Implement new marketing automation systems & processes by Q4 2008 Objective 3: Analyze Lead Sources to determine marketing ROI by campaign type Programs, Initiatives, & Actions Key Performance Indicators Goal-Target Timeframes Build Email Marketing Database # Email Addresses 5,000 addresses by Q3 2008 Implement Marketing Technology Marketing Technology ROI Achieve 300% ROI in 2 years Add Webcasts to Website # webcasts, # views, # leads Post 5 in Q1, 10 Leads/Month by Q3 Redesign Marketing Collateral # collateral created, # downloads 5 updated pieces by Q2 2009 Revamp Corporate Website # visitors, page views, # leads 1000 visitors/month by Q3 2009 Instructions: 1. Dig up Historical Information - track down any previous campaign data such as: email click-thru rates, direct mail responses, contact center metrics, tradeshow results, website analytics, or other measures that can be used as a baseline to compare future results. 2. Set Lead Generation Objectives - your goals may be to increase leads for a particular product, to achieve commitment to core messaging from customer-facing representatives, or to unify your disparate lead generation activities. 3. Determine Specific Targets & Actions - this part of your scorecard deals with HOW you are going to achieve your goals & objectives. For example, you may wish to target similar-sized organizations with a product offer. 4. Define Measures of Success - like all objectives, you need to determine how success will be measured, BEFORE you kick-off your initiative. These are the Key Performance Indicators (KPIs) that will be monitored to demonstrate improvement. 5. Establish Goal Timeframes - your last step is to break the larger, overarching goals into more manageable pieces. If you are targeting prospects from a tradeshow, create a goal like: contact each prospective lead no later than 60 days following tradeshow. 6. Build your Lead Generation Scorecard - now that you understand each step of the process, use Demand Metric’s customizable Lead Generation Scorecard to create your own framework for integrating campaigns Action Item 5 – Construct Lead Generation Strategy Scorecard • 5. Lead Generation Strategy Scorecard 9
  • 10. HOW-TO GUIDES Step 4 – Prioritize Marketing Communications Projects & Initiatives Build a list of proposed Marketing Communications Projects and systematically prioritize them based on Strategic Fit, Economic Impact, and Feasibility. The index will provide a numeric value for each project/initiative based on assessment criteria. Next, sort the list from highest to lowest value. Action Item 6 – Prioritize Marketing Communications Projects • 6. Marketing Communications Priority Index Step 5 – Develop Marketing Communications Plan & Budget Generate a Marketing Communications Plan & Budget that will outline your strategic objectives, key performance indicators, internal communications plan, and external communications plan. This document may need to be updated as you further develop your lead generation infrastructure. Marketing Communications Budget Website (26%) Tradeshows (24%) Direct Marketing (17%) Public Relations (14%) Telemarketing (11%) Branding (8%) Action Items 7 – Develop Marketing Communications Plan & Budget • 7. Marketing Communications Plan • 8. Marketing Communications Budget 10
  • 11. HOW-TO GUIDES Phase 3: Organize Resources & Responsibilities Step 1 – Inventory Department Skill-Sets and Determine Gaps Leaders of marketing departments are charged with increasing the knowledge and skills of their team, but many do not have a plan for educating and developing their staff. Read our summary, ‘Develop your Team’s Strategic Skill-Set’, to identify which skills you have, and what strategies you can deploy to engage your team and expand their strategic & tactical skills. Action Items 8 – Conduct a Skills Inventory & Determine Gaps • 9. Marketing Skills Matrix Step 2 – Cross-Train Staff and Plan for Succession Succession Planning is the process of identifying and preparing suitable employees, through mentoring, training and job rotation, to replace key players within an organization. From a risk management perspective, provisions are made in case no suitable internal candidates are available to replace the loss of any key person. Read about how to ‘Develop Leaders with Succession Planning’. Developing leaders is a top organizational development priority for every company. Effectively managing knowledge capital is especially important in highly competitive industries. Understanding and deploying a succession management strategy is an excellent way to manage your department, groom future leaders, and mitigate risk. Action Item 9 – Develop Succession Planning Matrix • 10. Succession Management Matrix Step 3 – Establish Branding Standards & Policies Establish clear branding standards by adopting a Graphics Use policy. Sections of this policy include: definitions, signatures, brand messages, company name use, marketing collateral, websites, additional use cases, external authorization & exemptions. Action Item 10 – Implement Graphics Use Policy • 11. Graphics Use Policy • 12. Graphics Use Exemption Form 11
  • 12. HOW-TO GUIDES Step 4 – Staff and Manage the Team From an organizational perspective, leadership can be defined as: the ability to influence, motivate, and enable people to attain goals and contribute toward improving the effectiveness and efficiency of an organization. Why is developing strong leaders such a top priority? Leaders initiate and sustain the cycles of organizational change. Without encouraging and inspirational leaders, organizations are fragmented, unaligned, and demoralized. Top companies recognize that they are only as successful as their next great leaders, and work to constantly groom and develop key staff. In 1977, Abraham Zaleznik documented some of the Leaders Managers key differences between leadership and management. Power by Influence Power by Position He viewed leaders as inspiring visionaries who are Inspire Innovation Manage Admin interested in prospects; while managers he viewed as Ask What and Why Ask How and When planners who are concerned more with processes. Focus on People Focus on Process Following in his path, Warren Bennis (1989) Do the Right Things Do Things Right Inspire Trust Rely on Control documented the leader/manager dichotomy to help Long-term View Short-term View organizations evaluate their key players. Develop Maintain Eye on the Horizon Eye on Bottom-line Becoming an effective and inspiring leader requires Originate Imitate constant diligence. Focusing on people and opportunities, rather than systems and processes, is the key differentiator between a strong leader and a devoted manager. Read more about leadership with our summary ‘Developing Stronger Leaders’ Additionally, considering how important the interview process is for scrutinizing potential employees, it is surprising that most organizations do not have a formal set of interview questions. Read our summary, ‘Conducting Insightful Interviews’, to learn more about interviewing. Action Item 11 – Standardize Job Functions, Roles, & Responsibilities • 13. Interview Questions Tool • 14. Interview Evaluation Matrix • 15. Creative Director Job Description • 16. Director of Sales Support Job Description • 17. Director of Website Development Job Description • 18. Events Manager Job Description • 19. Marketing Analyst Job Description • 20. Marketing Coordinator Job Description • 21. Marketing Director Job Description • 22. Media Specialist Job Description • 23. Product Marketing Manager Job Description • 24. Product Management Director Job Description • 25. VP Marketing Job Description • 26. Webmaster & SEO Expert Job Description 12
  • 13. HOW-TO GUIDES Step 5 – Set Goals and Manage Staff There is no question that effective goal setting can improve the performance of your department. Top performing leaders in all fields use goals to increase confidence, extend vision, and stay motivated. Read more about goal-setting with our summary ‘Sharpen your Focus with Goals’. Action Item 12 – Establish Individual & Team Goals • 27. Department Goals Template • 28. Individual Goals Template Step 6 – Implement Project Management System Many organizations operate in a state of mild chaos because of poor project management processes. Our executive summary, ‘Standardizing Project Management’ provides the business case for implementing a formalized project management policy, methodology, and toolset. Project Management Institute’s Body of Knowledge (PM-BOK) Competencies: • Scope – are scope management tools used for all project deliverable changes? • Time – are projects systematically prioritized to ensure allocation of resources? • Cost – is cost planning & tracking embedded in your project management system? • Quality – do you conduct post-project evaluations and test quality at milestones? • Human Resources – is your project team engaged from concept to post-evaluation? • Integration – do you have good coordination when executing campaigns? • Communications – is a formal communication plan required for projects? • Risk – do you assess severity, probability, & impact and mitigate potential risks? • Procurement – are purchasing decisions made with regard to multiple initiatives? Benefits of Structured Project Management: 1. Increased Visibility - reporting project status, milestones, and deliverables are planned, documented, communications that can be viewed anytime. 2. Reduced Risk - by implementing scheduled project checkpoints, quality is assured and failing projects are quickly identified and crashed. Additionally, the risk of key project team members leaving is mitigated through the use of formalized project communication documents. 3. Better Allocation of Resources - scheduling work, prioritizing multiple projects, and managing costs and human resources become much simpler when all projects follow a consistent methodology for changes & approvals. 4. Effective Scope & Time Management - every executive can relate to projects that 'creep' in scope as they progress. Documenting changes to project scope and deliverables, and adjusting budgets and timelines, cannot be done effectively without using proper tools. 5. Clear Organizational Development - if you can effectively implement a standardized project management process, your successor will certainly thank you. 13
  • 14. HOW-TO GUIDES Assess your Project Management processes & systems with our maturity assessment: Scope Management Score 1 Business requirements are in very general 2 Items in scope listed, items not in scope What level best describes your situation? 3 Project management processes used, some 4 4 Management processes & tools are used on 5 Scope management is driven from effective Time Management 1 Scheduling and resource planning is not 2 An informal task/activity list is used. No f What level best describes your situation? 3 Time management processes used on al 4 4 Projects are systematically prioritized to 5 Improvement procedures are used for time Cost Management 1 No established costing practices, complete 2 Basic processes exist for project cost estima What level best describes your situation? 3 Cost estimates and planning are tracked aga 2 4 Cost planning & tracking is integrated in the 5 Lessons learned improve documented cost Quality Management Action Item 13 – Assess Project Management Capabilities • 29. Project Management Maturity Assessment Action Item 14 – Add Project Management Processes & Resources • 30. Stakeholder Analysis Tool • 31. Project Management Portfolio • 32. Time Management Schedule • 33. Project Request Form • 34. Project Priority Index • 35. Project Priority & Status Report • 36. Project Charter • 37. Project Schedule • 38. Project Work Breakdown Structure • 39. Project Change Request Form • 40. Project Closure Checklist • 41. Post-Project Evaluation 14
  • 15. HOW-TO GUIDES Step 7 – Manage Tasks with Activity Reporting Many low performers stay under the radar for months before it becomes apparent that they are not actually doing any work of real substance. Be proactive with managing results and implement a weekly or monthly activity reporting process. Read summary: ‘Manage Results with Activity Reports’ What's Included in an Activity Report? Task Type - all activities can be classified within standard project management processes: Initiation, Planning, Execution, Control, and Closure. A good mix of activities is each area ensures smooth program management. Activity Description - this section briefly describes what program/project the activity is related to, ensuring alignment with business goals & objectives. Start Date/End Date - when was the activity first started, and how long did it take to complete? Does the time taken to complete the task fall in line with time spent on other priorities? Do all activities add up to a full week/month? Next Steps/Results - have your staff provide a very brief, forward-looking next steps or end results that were delivered. This section is also effective for communicating issues that need to be escalated. Following is an example of a simple Activity Report: Activity Description Start End Next Steps/Results 1.0 Initiation 1.1 Web Project Request/Approval 01/02/07 Project Request Form Signed 1.2 Identify Web Project Manager 01/04/07 Project Sponsor approval 2.0 Planning 2.1 Website Project Plan & Scoping 01/06/07 Project Charter Completion 2.2 Analyze Deliverables 01/06/07 Work Breakdown Structure 2.3 Schedule Work for Web Redesign 01/06/07 Project Schedule Signed Off 3.0 Execution 3.1 Press Release for 20th Anniversary 01/10/07 01/14/07 Send Release to Target Press 3.2 Performance Reviews 01/02/07 01/29/07 Communicate feedback/results 4.0 Control 4.1 Portal Content Reviewed & Approved 01/15/07 01/17/07 Post on Sales Portal 5.0 Closure 5.1 Landed CRM Implementation Project 01/20/07 01/24/07 Post-Project Evaluation Done Action Item 15 – Implement Activity Reporting Process • 42. Activity Reporting Tool 15
  • 16. HOW-TO GUIDES Phase 4: Design & Produce Marketing Collateral Step 1 – Create/Update Sales Support Materials Conduct a Sales Support Effectiveness Survey to obtain feedback and build alignment with Sales. Create/update marketing collateral to ensure your sales team has the right tools for the job. Action Item 16 – Develop Sales Support Materials • 43. Sales Support Effectiveness Survey • 44. Product Positioning Tool • 45. Feature, Advantage, Benefit Tool • 46. Sales Script Template • 47. Sales Proposal Template • 48. Sales Presentation Template Step 2 – Work with Clients to Develop Case Studies A case study is a communication tool that outlines how an organization solved a particular business challenge. Typically, case studies include: the problem, analysis of alternatives, recommended solution, implementation, and measurable results. Case studies are an excellent way to profile your target customers while demonstrating how you solved their specific business challenge. They are often used by Sales to illustrate how an organization has helped clients in a similar industry, size, or other relevant demographic. Read more with our summary, ‘Increase Sales with Case Studies’ Action Item 17 – Promote Success Stories with Case Studies • 49. Case Study Template Step 3 – Demonstrate Commitment to Sustainability Regulatory compliance, climate change awareness, and strong corporate governance have lead to a rapid increase in the number of organizations who choose to provide a Sustainability Report to their internal and external stakeholders. Good corporate citizenry has many business benefits including cost savings, increased staff recruitment and retention, and improved customer loyalty and brand preferences. Read more with our summary, ‘Show Responsibility with a Sustainability Report’. Action Item 18 – Gain Loyalty from Key Stakeholders • 50. Sustainability Report Template 16
  • 17. HOW-TO GUIDES Phase 5: Increase Website Traffic & Functionality For background information, review our summaries that apply to website design & development: • Website Redesign Best Practices • Estimating Website Design Costs • Governing your Corporate Website • Free Web Analytics from Google • Optimizing Website with Heat Map Analytics • Simplifying Search Engine Optimization • Successful Blogs Increase Customer Satisfaction Step 1 – Conduct a Website Effectiveness Audit See sample audit report below. Key considerations for ‘Evaluating Website Effectiveness’ include: Clear Communication Brand Consistency & Aesthetic Appeal User-Friendliness & Easy Navigation Search Engine Optimization & Structure Content, Forms, & Contact Information Transaction Capabilities & Analytics Website Effectiveness Audit Report Our Firm Competitor1 Competitor2 Clear Communication (35) 25 15 20 Brand Consistency & Aesthetic Appeal (30) 25 21 19 User-Friendliness & Easy Navigation (30) 14 21 20 Search Engine Optimization & Structure (25) 18 14 16 Content, Forms, & Contact Information (35) 21 20 23 Transaction Capabilities & Analytics (20) 11 7 7 Website Effectiveness Score (175) 114 98 105 Action Item 19 – Perform Competitive Website Analysis & Report Results • 51. Competitive Website Analysis Tool • 52. Web Audit Report Tool 17
  • 18. HOW-TO GUIDES Step 2 – Build a Website Program Action Plan Develop a web marketing strategy, collect & prioritize requirements (see example below), check infrastructure, report to senior management, develop budget, build an RFP, & select a vendor. Use our Web Metrics Reporting Tool to analyze website traffic and other key performance indicators. Web Requirements Priority Strategic Fit Impact Feasibility Total CG AG EA CV EI $ Risk SR IA Perfect Requirement 20 10 10 15 15 5 10 10 5 100 Browser Compatibility 19 9 10 9 14 5 5 9 5 85 Web Analytics for Individual Visitors 20 7 7 5 13 5 9 10 5 81 Update Website with New Branding 18 9 6 12 10 4 9 8 4 80 Lead Scoring & Nurturing 19 8 7 13 12 3 6 7 5 80 Clean, Professional Look & Feel 19 10 5 9 14 5 4 8 4 78 Customer Self-Service 17 7 10 15 8 1 7 6 2 73 Email Integration 17 9 8 5 14 4 5 6 1 69 Forms (captures leads) 15 9 9 6 7 5 6 8 4 69 Action Item 20 – Document Strategy & Requirements to Enhance Website • 53. Website Program Action Plan • 54. Web Marketing Strategy Scorecard • 55. Web Requirements Document • 56. Web Requirements Priority Index • 57. Website Infrastructure Checklist • 58. Website Design Budget • 59. Website Design RFP Template • 60. Website Vendor Evaluation Matrix • 61. Web Metrics Reporting Schedule Step 3 – Govern Website with Policies Before you market your web presence and start attracting users to your site, be sure to implement proper governance policies to reduce the risk of expensive litigation. Use our downloadable Privacy Policy and Terms of Use template as a base-line when creating these essential website policies. Action Item 21 – Implement Website Related Policies • 62. Privacy Policy Template • 63. Terms of Use Policy • 64. Blog Policy Template 18
  • 19. HOW-TO GUIDES Phase 6: Develop Public & Analyst Relations Step 1 – Develop a Public & Analyst Relations Strategy & Plan Public Relations (PR) is the act of managing communication between an organization and its key public stakeholders, with a focus on building and maintaining a positive image. PR professionals execute campaigns targeted at specific audiences, to influence opinions and measure public perception. Public relations, if done effectively, can be an inexpensive addition to your marketing mix. Read our summaries, ‘Public Relations Best Practices’ and ‘Analyzing Competitive Ad vs. PR Spending’, for more details on how to save money on advertising and add public & analyst relations to your arsenal. As you develop your strategy, consider the various elements of a PR Program, learn Public Relations Advertising PR Best Practices, and select the right tools Free Placement Paid Placements for your organization. If you anticipate Slant from journalist Full Creative Control having difficulty, consider partnering with a PR agency that has relevant industry Creates Credibility Creates Visibility experience. Many mid-sized organizations Only mentioned in a story Obvious to consumers outsource this function, but with the right Viewed more objectively Will run when you pay tools and know-how, you can save money Takes time, no guarantees Simple, if you have cash and enhance your skill set simultaneously. Typically, Public Relations Involves: Evaluating public exposure, opinions, and attitudes Developing policies for communicating with the public Implementing communication programs across media channels Integrating public communications with Marketing programs and brand Creating goodwill by managing a two-way communication process Building a positive relationship between the public and the organization Action Item 22 – Develop Public & Analyst Relations Plan • 65. Public Relations Plan • 66. Press Release Template Action Item 23 – Organize Public & Analyst Relations Program • 67. Media Relations Database 19
  • 20. HOW-TO GUIDES Phase 7: Understand Marketing Automation Options In the past, marketers were using disparate systems for email marketing, website analytics, direct mail, online advertising, etc, making it extremely difficult to accurately track the results of integrated marketing efforts. New advances in Marketing Automation technology are providing mid-sized enterprises with systems that can automate manual marketing processes and drive efficiency. Additionally, with the flood of vendors who have come to market, competitive pressures have reduced the costs of these systems drastically. Most Demand Generation solutions can be integrated directly with CRM systems to track leads from initial inquiry to sale, providing a closed loop reporting mechanism for marketing activities, enabling campaign ROI measurement. Marketing Automation Components Email Marketing & Database Management Automated Lead Scoring & Nurturing Individual User Web Analytics & Tracking Lead Conversion: Landing Pages & Forms Reports on Campaign Statistics Definition of Marketing Automation Marketing automation solutions incorporate business strategies, marketing processes, and automation technologies to generate, qualify, and develop leads along the entire sales cycle. Key Marketing Automation concepts include: Lead Acquisition, Lead Scoring, Lead Nurturing, and Lead Assignment. Lead Acquisition: leads are acquired when prospects inquire or respond to marketing campaigns such as tradeshows, email marketing, direct mail, cold-calling, search engine marketing, online advertising, etc. Lead Scoring: leads are scored for quality based on explicit profile criteria (job title, company size, location, etc) and implicit behaviors (web visits, downloads, event registrations, form submissions, etc). Lead Nurturing: leads are incubated until they are ready for follow-up by sales. Typically, nurturing involves steady communications designed to educate the buyer and align purchasing and sales cycles. Lead Assignment: once leads reach a specified quality score, they are deemed sales-ready and are assigned to sales representatives for immediate follow-up. 20
  • 21. HOW-TO GUIDES Marketing Automation Process Diagram At a high level, marketing automation systems allow organizations to generate & execute campaigns (email, direct mail, advertising, PR, search) to drive prospects to their website where they can be tracked and measured by the software. Once a prospect clicks-through on a track-able HTML email link or completes a web form they are analyzed by the marketing automation system. Next, the system will automatically assess the prospect’s profile and activity history (page visits, downloads, email opens, flash demo views, etc) to arrive at a lead score. Then, the prospect is nurtured with automated communications or ‘drip- campaigns’ until their score reaches a threshold defined by Sales & Marketing as a ‘qualified, sales- ready, lead’. Finally, the lead is assigned in the CRM system. Awareness Tracking Scoring Nurturing Assignment • Email/Ads • Email Links • Profile Grade • Educate • Sales Ready • Search • Submit Form • Activity Leve • Messaging • Lead in CRM • PR on website (views, etc) • Align Cycles • Measure ROI Marketing Automation Solution Benefits Implementing an integrated Demand Generation infrastructure composed of skilled people, automated processes, and integrated technology provides numerous benefits, including: 1. Alignment of Sales & Marketing: alignment occurs when sales and marketing can agree on the definition of a qualified lead; systems are integrated to provide visibility into activities and results; and the loop is closed between lead source and revenue generated. 2. Increased Win Rates: leads that are scored and nurtured before being handed off to sales close at higher win rates as purchasing & sales cycles are more aligned. 3. Reduced Cost per Lead: when key marketing processes such as lead scoring, lead nurturing, and lead assignment are automated, less resources are required to manage new opportunities. Additionally, the use of a web/email-based approach can drastically reduce acquisition costs for new prospects and opportunities. 4. Improved Accountability & Credibility: marketing leaders can provide accountability for their spending once they are able to quantify the impact of their investments. When deployed properly, Demand Generation solutions increase credibility by providing a system of record that tracks and measures marketing activities and business results. 5. Better Allocation of Resources: having detailed analytics on prospect behaviors and campaign ROI provides marketers with the insight needed to optimize spending on the most profitable marketing programs. 21
  • 22. HOW-TO GUIDES Step 1 – Determine Requirements for Marketing Automation Read the following section to determine if you have requirements for Marketing Automation technology. Use our Marketing Automation Vendors Matrix to compile a short-list, complete the Marketing Automation RFP to document requirements, and use the Marketing Automation Vendor Evaluation Matrix to facilitate the vendor selection process. Key Marketing Automation System Functionality: Email Marketing & Database Management: contact lists can be imported, stored, and de- duplicated; email marketing campaigns can be executed with tracked URLs to determine click- through rates; prospects from all channels (events, cold-calling, direct mail, etc) can be tracked by original lead source; variables such as ‘first name’ can be dynamically inserted into email/direct mail collateral; bi-directional CRM system integration. Marketing Automation & Lead Scoring/Nurturing: leads can be automatically scored based on profile criteria and behaviors; leads can be added to nurturing campaigns to align purchasing & sales cycles; prospects can be routed to the appropriate sales representative based on assignment rules; sales users can be notified of prospect behavior such as website visits or document downloads; auto-responder emails are sent when a prospect interacts with the website (completes a form, etc); automation rules can be configured to add/delete prospects from programs based on their activities. Individual User Web Analytics & Search Engine Marketing: individual website visitor activity can be tracked and provided to sales users; paid search campaigns and online advertisement programs can be integrated to track original lead source; website search queries can be tracked and tied to prospects; natural/organic search traffic can be tracked and keywords used to find your website are identified; non-registered companies can be identified based on their corporate IP address. Lead Conversion, Landing Pages/Forms, & PURLs: web forms can be created by marketing without I/T support; unique URLs can be used to track leads from advertising, direct mail, or other offline campaigns; personalized URLs (PURLs) or landing pages can be created to provide more customized interactions with customers; data can be captured from web forms that were not completed or submitted; forms can block invalid/free email addresses (hotmail, yahoo, gmail, etc) to ensure leads are qualified; form fields can be customized and set up to capture additional information during subsequent web visits. Action Item 24 – Identify Marketing Automation Requirements & Select System • 68. Marketing Automation Vendors Matrix • 69. Marketing Automation Consulting RFP • 70. Marketing Automation System RFP • 71. Marketing Automation Vendor Evaluation Matrix 22
  • 23. HOW-TO GUIDES Phase 8: Execute Lead Generation Programs Executing integrated, multi-channel, campaigns that can be measured effectively can be a daunting task. This section will provide tools to help you execute Direct Marketing Campaigns, Organize & Implement Advertising Plans, Optimize Call Center Operations, Schedule Webcasts, Podcasts, and Tradeshows, and Implement & Monitor Trade Promotions. Step 1 – Execute Direct Marketing Campaigns Read our ‘Email Marketing Best Practices’ summary to learn: Email Marketing Definitions; Email Marketing Benefits and Risks; Email Delivery Best Practices; Benchmarking and Metrics; Email Marketing Best Practices. Read our ‘List Building Best Practices’ summary to learn about: Permission- based Marketing; List Acquisition Models; Types of Lists, and List Building Best Practices. Action Item 25 – Deploy Email/Direct Mail Programs • 72. Email Marketing Vendor Evaluation Matrix • 73. Email Marketing Database • 74. Email Marketing Calculator • 75. Direct Mail Marketing Database Step 2 – Organize & Implement Advertising Plan Search engine keyword programs like Google AdWords and other online pay-per-click (PPC) advertising campaigns have proven to be an exceptionally inexpensive method for generating web traffic, qualified leads, and online web-sale revenues. Determining how much daily budget to set aside; knowing the right amount to spend per-click; and assessing ROI, can be much more difficult. Read more with our summary, ‘Finding ROI with Online Advertising’ If you are looking to drive traffic to your website, Google AdWords is a cost-effective method which delivers measurable results to marketers. Read more with, ‘Pull Prospects with Google AdWords’ Action Item 26 – Implement Advertising Plan • 76. Advertising Plan Checklist • 77. Advertising Calendar & Budget • 78. Advertisement Evaluation Matrix • 79. Online Advertising ROI Calculator • 80. Competitive Ad vs. PR Analysis Tool 23
  • 24. HOW-TO GUIDES Step 3 – Optimize Call Center Operations Make Cold-Calling Work for You. Pound for pound, cold calling is the most effective form of direct COLD CALLING PROCESS MATURITY marketing, since it provides a dynamic, personal Level 1 - Initial/Ad Hoc - sales process touch that can build trust very quickly. is not documented. Metrics are not established or measured. No consistency in productivity levels or sales results. Each The key success factors for making cold calling salesperson uses a different method to create work include: measuring the process to increase interest, demonstrate value, and sell. productivity; providing a compelling value Level 2 - Repeatable/Intuitive - sales statement to generate interest; and taking control process is well known but not fully of the call. documented. Dials, Contacts, Leads, and Sales goals are not measured. Limited consistency in productivity & sales results. Remember that a good rep can make over 200 Level 3 - Defined - sales process is calls per day, which should result in 10-20 documented. Scripts are developed to ensure contacts, and 1 sale or highly qualified lead. Be all salespeople follow best practices. Goals careful to monitor burnout, as it is very common in related to Dials, Contacts, Leads, and Sales, are measured and managed. contact centers that have high performing reps pumping out cold calls and intensely focusing on 5 Level 4 - Measured & Managed - sales process is fully documented including call minute sales pitches with a eye toward a ‘one-call, procedure, objection responses, and economic one-close’ sale on the first call. value arguments. Metrics exist and are monitored. Reporting on opportunities is completed with forecasting tools. Break your sales process down into its components and coach your sales reps to perfect the Level 5 - Optimized - sales process is introduction, value proposition, build the defined, repeatable, measured, managed, and optimized. Scripts are continually adjusted to need/problem, present a convincing solution, improve effectiveness. Metrics are used to handle objections, and close. identify poor performers, or areas that need to be worked on. Finally, make results visible with a sales board, and provide incentives that keep your salespeople motivated to keep their phone engaged for 7+ hours per day. Read more about improving inside sales with our summary, ‘Making Cold Calling Work for You’. Most organizations have a very difficult time quantifying the productivity of their inside sales departments. If you don't have a phone system that captures accurate dialing, contact, and other productivity metrics, use a simple manual process instead. Read more with our summary: ‘Monitoring Inside Sales Productivity’. Action Item 27 – Monitor & Measure Contact Center Operations • 81. Sales Productivity Metrics (Daily) • 82. Sales Productivity Metrics (Monthly) • 83. Sales Productivity Metrics (Quarterly) 24
  • 25. HOW-TO GUIDES Step 4 – Schedule Webcasts, Podcasts, and Tradeshows Event marketing & tradeshows can be a very useful, but expensive, method for gathering large quantities of leads from a specific geographic region or market. There are many types of event marketing, but none are more effective than guerrilla marketing. CRM industry-leader, salesforce.com, has perfected tradeshows with DreamForce, while managing partner-sponsored sporting events in cities they are actively targeting. Read more with our summary, ‘Collect Leads with City Tours’ Providing on-demand webcasts to prospective customers is a rapidly growing lead generation strategy. Instead of having to call a salesperson at a potential vendor, your prospects can complete the research component of their buying process at their convenience. Read our summary, ‘Generate Leads with Webcasts’ to determine if this tactic should be added to your marketing mix. A podcast is a collection of digital media files distributed over the internet using syndication feeds for playback on portable media players and personal computers. Although podcasters’ web sites may offer direct download or streaming of their content, a podcast is distinguished by its ability to be syndicated, subscribed to, and downloaded automatically when new content is added. This is done using an aggregator or feed reader capable of reading feed formats such as RSS (really simple syndication). Read more with our summary, ‘Nurture Prospects & Leads with Podcasts’ Following is a condensed Event Planning Checklist to help keep you organized: Done Pre-Event Tasks Completed Notes Invite Attendees and Send Pricing Details Enter Date Make Reservations with Hotel/Catering etc. Enter Date Determine Required Suppliers, i.e. Security Enter Date Confirm Key Note Speaker Attendance Enter Date Line up Audio/Visual Crew if recording podcast Enter Date Action Item 28 – Build & Maintain Events Schedule • 84. Event Planning Checklist • 85. Tradeshow Evaluation Checklist • 86. Tradeshow Evaluation Matrix • 87. Tradeshow Lead Capturing Form • 88. Tradeshow ROI Calculator 25
  • 26. HOW-TO GUIDES Step 5 – Implement & Monitor Trade Promotions “Trade promotion is any expenditure paid directly by a manufacturer to the trade or retail factors in a given industry as a set amount on a per unit basis or in payment for a merchandising value provided by the retailer…” - Source: Promotion Marketing Association (PMA) Trade promotion is a key activity for all consumer marketing plans which encourages increased short- term sales by effectively decreasing the cost-per-item to the end consumer. By measuring the incremental increases in sales volume relative to the costs of the trade promotion campaign, marketers can identify which trade campaigns provide the most return on investment and optimize their trade plan by investing in the most effective trade channels and promotions. Read more with our summary, ‘Closing the Loop on Trade Promotions’ Evaluate possible trade promotions with a logical Trade Promotion Evaluation Matrix: Evaluation Criteria Weighting POP Bundle Sign Floor TPR Clarity - Is the promotion easy to understand? On a Scale of 1-10, rank Clarity 10% 6 7 8 4 5 Visibility - Is the promotion clearly visible to customers? On a Scale of 1-10, rank Visibility 10% 8 7 3 6 4 Cost-Effectiveness - Does the promotion fall within budget? On a Scale of 1-15, rank Cost-effectiveness 15% 12 10 7 3 2 Validity - Has the promotion been tested before? On a Scale of 1-10, rank Validity 10% 10 8 6 8 10 Engaging - Does the promotion grab the customer’s attention? On a Scale of 1-15, rank Effectiveness 15% 11 13 14 15 7 Feasibility - Does the retailer have the infrastructure and resources necessary for set up? On a Scale of 1-10, rank Feasibility 10% 6 8 4 8 9 Action Item 29 – Evaluate, Implement & Monitor Trade Promotions • 89. Trade Promotion Evaluation Matrix • 90. Trade Promotion ROI Calculator 26
  • 27. HOW-TO GUIDES About Demand Metric Demand Metric is a management advisory firm delivering Executive Summaries, How-To Guides, Practical Templates & Tools, and Consulting Services to Sales & Marketing executives in mid-sized enterprises. Focused on Strategic Planning, Product Management, Lead Generation, and Sales/CRM Effectiveness, our resources help organizations adopt Best Practices and work more efficiently. Our advisory memberships provide customers with access to concise Executive Summaries, How-To Guides, over 200 Practical Templates & Tools, and a weekly email newsletter highlighting new content. All of our research & tools have been developed based on client feedback and request. Currently, Demand Metric has a rapidly growing client-base of over 1000 senior Sales & Marketing executives. Advisory Membership Options: Free Membership – access to our research, Analyst Blog, How-To Guides, & Sample Tool Executive Memberships – access to all research plus 200 Practical Templates & Tools Analyst Memberships – access to research, tools, and Expert Analysts On-Demand Demand Metric Consulting Services include: Strategic Planning & Leadership Development Product Management & Market Research Lead Generation & Marketing Automation Sales Effectiveness & CRM Optimization Visit our Analyst Perspectives Blog to stay up-to-date with trends, best practices, and network with other professionals in your industry. Contact us to request a complimentary template or tool. Learn more about Demand Metric on our corporate website: www.demandmetric.com 27