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Excel module 2 ppt presentation
1.
1 Excel Module 2 Working
with Formulas and Functions
2.
2 • Create a
complex formula • Insert a function • Type a function • Copy and move cell entries • Understand relative and absolute cell references • Copy formulas with relative cell references • Copy formulas with absolute cell references • Round a value with a function Module Objectives © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
3.
3 • A complex
formula is an equation that uses more than one type of arithmetic operator • Example: formula that uses both addition and multiplication • Arithmetic operations are performed according to the order of precedence • Operations inside parentheses are calculated first • Exponents are calculated next • Multiplication and division are calculated next (from left to right) • Addition and subtraction are calculated next (from left to right) Create a Complex Formula (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
4.
4 Create a Complex
Formula (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Complex formula =C12+C12*0.2
5.
5 • A function
is a predefined worksheet formula that makes it easy to perform a complex calculation • Can be used by itself or within a formula • If used alone, begins with the formula prefix (=) • Functions are organized into categories ( such as Financial, Date & Time, Statistical) Insert a Function (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
6.
6 Insert a Function
(Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Expanded Function Arguments dialog box
7.
7 • A function
can be typed manually into a cell • Must know the name and initial characters of the function • Can be faster than using the Insert Function dialog box • Experienced Excel users often prefer this method • Necessary to begin with the equal sign (=) when typed manually • Once you type an equal sign, each letter you type activates the AutoComplete feature Type a Function (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
8.
8 Type a Function
(Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. MAX function in progress ScreenTip
9.
9 • You can
copy or move data within a worksheet or between worksheets using: • Cut, Copy, and Paste buttons • Fill handle in the lower-right corner of the active cell • Drag-and-drop feature • Clipboard temporarily stores information that you copy or cut • Pasting an item from the Clipboard • Only need to specify the upper-left cell of the range where you want to paste the selection Copy and Move Cell Entries (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
10.
10 Copy and Move
Cell Entries (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Copied data in Office Clipboard
11.
11 • Use a
relative cell reference when you want to preserve the relationship to the formula location • Calculations are performed based on cell relationship • When a formula is copied, the cell reference changes to preserve the relationship of the formula to the referenced cells • Default in Excel • Use an absolute cell reference when you want to preserve the exact cell address in a formula • Reference does not change even if the formula is copied to another location • Created by placing a dollar sign ($) before both the column letter and the row number for the cell’s address Understand Relative and Absolute Cell References (Slide 1 of 4) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
12.
12 • Mixed reference
combines both relative and absolute cell referencing • Example: When you copy a formula, you may want to change the row reference but keep the column reference • Created using the [F4] function key Understand Relative and Absolute Cell References (Slide 2 of 4) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
13.
13 Understand Relative and
Absolute Cell References (Slide 3 of 4) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Formula containing relative references
14.
14 Understand Relative and
Absolute Cell References (Slide 4 of 4) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Formula containing absolute and relative references
15.
15 • Reuse formulas
you have created • Use Copy and Paste commands or the fill handle to copy formulas • Copying a formula to a new cell • Excel substitutes new cell references so that the relationship of the cells to the formula remains unchanged • Auto Fill feature can be used for filling cells with sequential text or values • Months of the year; days of the week; or text plus a number (Quarter 1, Quarter 2, etc.) • Drag the fill handle to extend an existing sequence Copy Formulas with Relative Cell References (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
16.
16 Copy Formulas with
Relative Cell References (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Formula pasted in a range
17.
17 • Apply absolute
cell reference before copying a formula if you want one or more cell references to remain unchanged in relation to the formula Copy Formulas with Absolute Cell References (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
18.
18 Copy Formulas with
Absolute Cell References (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Absolute reference created in formula
19.
19 • Cells containing
financial data are often easier to read if they contain fewer decimals • Use the ROUND function to round down your results Round a Value with a Function (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
20.
20 Round a Value
with a Function (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. ROUND function added to an existing formula
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