1. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
Name of Maritime Assessment Center (MAC):
Contact Number:
Location of MAC:
Address:
Zip Code:
Date of Monitoring:
Date last Monitored:
Item
No.
Key Areas of Evaluation Findings/ Observations/ Objective Evidence
I Quality Standards System (QSS)
a Internal monitoring schemes, systems
and procedures in the conduct of the
assessment to ensure quality of:
Practical exercises / scenarios
according STCW competence
standards
Written examinations
Review and updating of
assessment instruments
b Relevance of defined quality
objectives to the institutions Vision,
Mission and Goals
c Internal quality audits
d Management reviews
e Compliance with the findings reported
during Periodic External Audits by
qualified persons
f Continuing development and
improvement of the QSS
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 1 of 10

2. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
Item
No.
Key Areas of Evaluation Findings/ Observations/ Objective Evidence
II Organization, Management, and Support Staff
a Organizational structure and functions
of the institution
b Representation or scheme to consider
participation of the industry in the
institutions governing body
c Action of the Management on results
and findings during management
reviews and periodic audits
d Institutional development plans based
on the institution’s Vision, Mission and
Goals and the defined program
objectives
e Institutional development plans in
terms of:
 Enrolments
 Staff and Support Staff
 Physical facilities and
resources
 Employability of assessees
f Implementation, review and
monitoring of development plans
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 2 of 10

3. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
Item
No.
Key Areas of Evaluation Findings/ Observations/ Objective Evidence
III Design Control
a Comprehensiveness and clarity of the
assessment system in terms of:
 relation to STCW competence
standards
 industry needs
 time allocation per subject /
competence
 time allocation for written
examinations
 time allocation for practical /
computer / simulator based
assessment
b Quality of the Assessment Matrix in
terms of:
 subject content
 learning objectives
 performance measures
 reference to the functions/
competences stated in STCW
 relevance to industry needs
c Planning, review, and revision of the
Assessment system taking into
consideration:
 amendments to rules and
regulations both National and
International (IMO)
 frequency
 industry inputs
 feedbacks
d Scheme to obtain feedbacks from
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 3 of 10

4. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
end-users on the assessments
Item
No.
Key Areas of Evaluation Findings/ Observations/ Objective Evidence
IV Conduct of Examination and Assessment
a Class observation on written
examination and or computer based
assessment, taking into account the
following:
 Clear instructions
 Time management
 Proctoring
 Quality of examination materials
 Control numbers
b Practical and laboratory assessment
observation, taking into account the
following:
 Clear instructions
 Quality of the assessees’ work
 Range and quantity of work
 Proctoring
 Time management
 Operational Safety
c Simulator assessment observation
taking into account the following:
 Clear instructions
 Time management
 Quality of exercise(s)
 Evaluation of exercise(s)
d Administration of assessment and
results
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 4 of 10

5. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
e Supervision of assessment
f Monitoring of assessment
V Examination and Assessment System (including Appeals and Re-sits)
a Examination System:
 Policies and procedures
 Description of the examination
scheme
 Arrangements for determining
passing or failure
 Contents of the examinations in
relation to the required
competence standards of the
STCW
 Arrangements for review and
validation of examinations
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 5 of 10

6. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
b Assessments System:
 Policies and procedures
 Arrangements for practical
assessment
 Conduct of assessment in relation
to the required competence
standards of the STCW
 Arrangements for review and
validation of assessment
instrument(s)
 Training and experience of
program assessors
VI Staff (Assessors and Supervisors)
a Quality Assurance Mechanism on hiring,
retention to ensure:
 appropriateness of knowledge, skills,
understanding, qualification and
experience of and Assessors
b Polices and procedures on:
 distribution of assessment and
examination hours
 performance and responsibilities
c Performance evaluation system through:
 feedback from assessees
 institutional evaluation taking into
account actual performance and
effectiveness of assessments and
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 6 of 10

7. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
examinations
d Training and continuing staff development:
 arrangements for pre-service
training in assessment and
management
 arrangements for in-service training
for simulator operators and
assessors on the types of simulator
used
 arrangements for in-service training
for continuing technical and
professional competence
e Assessors’ participation in development /
review of assessment and examination
materials and standards
VII Assessees
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 7 of 10

8. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
a Quality assurance mechanisms on:
 admission of assessees in relation
to the STCW competence
standards and national
requirements
 review of authentication of
Certificate of Completion issued
by other training centres
 medical fitness
b Performance of assessees:
 statistical data of performance of
assessees per STCW function,
competence table or national
standard
 statistical data of performance of
assessees per training centre in
which the training was conducted
c Scheme for:
 assisting assessees who failed to
retake the assessment or to enrol
in a review class
VIII Facilities and Equipment
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 8 of 10

9. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
a Set up, lay out and relevance of
Facilities
 Rooms
 Computer rooms (used for
assessment)
 Simulators
 Workshop rooms or areas
b Relevance of the training equipment to
the course content (IMO Model course
as guidance only)
c Status of the equipment in terms of
current shipboard application
d Set up, lay out and relevance of
Support Facilities
 Library
 Audiovisual rooms
 Administration
 Faculty room
 Computer rooms
 Internet facilities
 Sanitation facilities
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 9 of 10

10. MARITIME INDUSTRY AUTHORITY
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS
NQSS-QPR07-30-00
Monitoring Instrument for
Assessment of Competence Conducted by
Maritime Assessment Centers (MACs)
e Provision of needed supplies,
equipment, consumable materials
Comprehensive and range of
provisions
Relevance of the equipment to
program needs in relation with
competence standards of STCW
Ratio and proportion as the number
of assessees
f Utilization of the assessment and
support facilities as well as the
supplies, equipment, and consumable
materials
g Preventive maintenance system and
safety aspects
MONITORING TEAM:
Team Leader:
Team Members:
___________________________
(Signature Over Printed Name)
___________________________
(Signature Over Printed Name)
___________________________
(Signature Over Printed Name)
Monitoring Instrument for Assessment of Competence Conducted by Maritime Assessment Centers (MACs) page 10 of 10