Organize Your Inbox!!!

Microsoft ® Office Outlook ® 2003 Training Organize your Inbox presents:

Course contents ,[object Object],[object Object],[object Object],[object Object],Organize your Inbox (Continued on next slide.)

Course contents (contd.) ,[object Object],[object Object],Organize your Inbox Each lesson includes a list of suggested tasks and a set of test questions.

[object Object],Overview: Tame the chaos of your Inbox Organize your Inbox Your style works for you: Outlook can accommodate you with features that complement your natural work style. Shawn Lee Jamie Horton

Course goals ,[object Object],[object Object],[object Object],[object Object],[object Object],Organize your Inbox

Lesson 1 Color code with automatic formatting

Color code with automatic formatting ,[object Object],[object Object],Organize your Inbox See messages from your boss in one color and messages from your friend Bob in another.

Color code messages ,[object Object],[object Object],Organize your Inbox

You do it with Organize ,[object Object],Organize your Inbox ,[object Object],[object Object],[object Object],To color code messages, use the Organize pane.

It’s an Automatic Formatting rule Organize your Inbox ,[object Object],[object Object],Outlook creates an Automatic Formatting rule and shows you the details in the Automatic Formatting dialog box.

Suggestions for practice ,[object Object],[object Object],[object Object],[object Object],Organize your Inbox Online practice (requires Outlook 2003)

Test 1, question 1 ,[object Object],Organize your Inbox ,[object Object],[object Object],[object Object]

Test 1, question 1: Answer ,[object Object],Organize your Inbox If you set up a rule to color messages from your boss, you'll be able to spot them right away.

Test 1, question 2: Answer ,[object Object],Organize your Inbox Outlook creates a rule that it applies to the messages in your Inbox, or to the messages in whichever folder you were looking in when you created the rule.

Lesson 2 Find it fast with arrangements

Find it fast with arrangements ,[object Object],Organize your Inbox

By date, by default ,[object Object],Organize your Inbox ,[object Object],[object Object],[object Object],[object Object],In messages grouped by date, one thing you’ll always be able to see is the sender’s name.

Quickly change arrangements ,[object Object],[object Object],Organize your Inbox The Arranged By shortcut menu

Arrange by conversation topic ,[object Object],[object Object],[object Object],Organize your Inbox

See the whole conversation ,[object Object],Organize your Inbox ,[object Object],[object Object],[object Object],Messages are indented to show you who replied to whom. The dates show you when they replied.

Suggestions for practice ,[object Object],[object Object],[object Object],Organize your Inbox Online practice (requires Outlook 2003)

Test 2, question 1: Answer ,[object Object],Organize your Inbox Arranging messages by conversation will indent related messages, giving you visual cues about who replied to whom and when they replied.

Test 2, question 2: Answer ,[object Object],Organize your Inbox In the default arrangement, in which you see messages grouped by the date you received them, you'll always be able to see who sent the message. Depending on when you received the message, some details about when the message was sent will be hidden.

Lesson 3 Use flags to follow up

Use flags to follow up Organize your Inbox You can use flags to prioritize your messages and follow up.

Flag it! Organize your Inbox ,[object Object],[object Object],You can flag messages right from your Inbox.

Flag it! Organize your Inbox You can flag messages right from your Inbox. ,[object Object],[object Object]

Base a "To Do" list on flags ,[object Object],[object Object],Organize your Inbox

Test 3, question 1: Answer ,[object Object],Organize your Inbox With Outlook flags, you decide what the colors mean. You have six to choose from.

Test 3, question 2: Answer ,[object Object],Organize your Inbox When you attach a flag to a message, it will automatically show up in the For Follow Up Search Folder. You can look in this folder to see your "To Do" list. (See the next lesson to find out more.)

Use folders ,[object Object],[object Object],Organize your Inbox

How to create a folder in your Inbox Organize your Inbox ,[object Object],[object Object],Then, you would type the name of the new folder and click OK .

Use Search Folders ,[object Object],[object Object],[object Object],Organize your Inbox Search Folders appear along with the rest of your mail folders in the Navigation Pane.

Use Search Folders ,[object Object],Organize your Inbox Search Folders appear along with the rest of your mail folders in the Navigation Pane. ,[object Object],[object Object],[object Object]

Suggestions for practice ,[object Object],[object Object],[object Object],[object Object],[object Object],Organize your Inbox Online practice (requires Outlook 2003)

Test 4, question 1: Answer ,[object Object],Organize your Inbox A Search Folder displays messages based on the results of the search criteria you specify when you create the folder.

Test 4, question 2: Answer ,[object Object],Organize your Inbox If you want to narrow the scope, you can create customized Search Folders.

Play favorites ,[object Object],Organize your Inbox

See favorites ,[object Object],[object Object],Organize your Inbox ,[object Object],[object Object]

Make a folder a favorite ,[object Object],Organize your Inbox ,[object Object],[object Object]

Test 5, question 1: Answer ,[object Object],Organize your Inbox

Test 5, question 2: Answer ,[object Object],Organize your Inbox Right-click the folder in Favorite Folders , and then click Remove from Favorite Folders . What could be more simple?

Quick Reference Card ,[object Object],Organize your Inbox

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Organize Your Inbox!!!

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