Pre Membership Education Seminar by the IPEMPC

1. PRE-MEMBERSHIP EDUCATION
SEMINAR (PMES)
July 25, 2014 * Iloilo Provincial Capitol

2. COOPERATIVE PLEDGE
As a Filipino, I am and I believe
in the cooperative.
Alone I am weak
but with others I am strong.
So I commit myself
to work, to cooperate
for all to be prosperous.
Harmony, industry I will value.
Cooperative affairs I will attend.
Responsibilities I will assume.
The cooperative philosophy
I will live.
One vision, one belief, one feeling
In cooperativism, my life I pledge
So help me God.

3. WELCOME REMARKS
EDCOM Chairperson Everette R. Mamon
MESSAGE
BOD Chairperson Modesto S. Margarico, Jr.

4. THE
IPEMPC

5. IPEMPC History
• Organized in 1991 and operating a
canteen called KADIWA.
• Duly registered with the (CDA )
Cooperative Development
Authority on April 19, 1993 with 63
incorporators and a Paid-Up
Capital of P11,225.

6. ABOUT IPEMPC
A trusted and competitive cooperative in the
Province of Iloilo with empowered membership
and a dynamic partner in development.
To deliver efficient and effective financial
products and allied services to the members
and communities to improve their quality of life.

7. CORE VALUES
ntegrity – possessing of principles adhering to high
morale principle or morale standard
atronage – patronizing the products and services
of IPEMPC
xcellence – the quality or state of being
outstanding
utual Help – involving the same feelings for others
rofessionalism – skill competence or character
expected of a highly educated member
ommitment – dedication to responsibilities

8. THE COOPERATIVE
An Introduction

9. COOPS are special because government wants to
foster them as practical vehicles in promoting self-
reliance and harnessing people towards attainment of
economic development and justice.
WHY ARE COOPS SPECIAL?

10. C – Capitalized / Controlled
O – Owned
O – Operated
P – Patronized
By the members themselves
WHAT IS A COOP?

11. • Is autonomous and duly registered
• With common bond of interest
• Have voluntarily joined together to achieve their needs
and aspirations
• By making equitable contributions
• By patronizing their products and services
• By accepting a fair share of the risks and benefits.
In accordance with the universally accepted
cooperative principles.
COOPERATIVE

12. PURPOSE OF THE COOP
 To encourage thrift and savings.
 To create funds and grant loans to members.
 To provide primary necessities of the members
and non-members.
 To promote the cooperative as a new way of
life for improving well-being.
 To work with the cooperative movement in the
promotion and development of cooperatives.
 To undertake activities for the effective and
efficient implementation of the Cooperative
Code.

13. GOAL / OBJECTIVE OF THE COOP
To help improve
quality of life of
its members

14. THE 7COOP PRINCIPLES

15. Cooperatives are voluntary
organizations
open to all persons able to use
their services
willing to accept the
responsibilities of membership,
without gender, social, racial,
cultural, political or religious
discrimination.
1 Voluntary and
Open Membership

16. 2 Democratic Member Control
- Controlled by their members who
actively participate in setting their
policies and making decisions.
- Men and women serving as elected
representatives, directors or officers accountable to the membership.
- Equal voting rights of one-member, one vote.

17. 3 Member Economic Participation
Members contribute equitable to, and democratically control, the capital of
their cooperative. At least part of that capital is the common property
of the cooperative.
Members allocate surpluses for :
1. Coop Development
2. Members Benefits accdg. to patronage
3. Supporting other activities
approved by the membership.

18. 4 Autonomy & Independence
Cooperatives are autonomous self-help
organizations controlled by their
members.

19. 5 Education, Training & Information
Cooperatives shall provide education and training for their members,
elected and appointed representatives, managers and employees, so
that they can contribute effectively and efficiently to the
development of their cooperatives.

20. 6 Cooperation Among Cooperatives
Cooperatives serve their members most effectively and strengthen the
cooperative movement by working together through local, national,
regional and international structures.

21. 7 Concern for Community
Cooperatives work for the sustainable
development of their communities
through policies approved by their
members.

22. THE
IPEMPC
Organizational Structure

23. IPEMPC ORGANIZATIONAL STRUCTURE
General Assembly
GA (MIGS)
Election Committee
(3 members)
Board of Directors
BOD (9 members)
Audit Committee
(5 members)
Manager
Credit
Committee
(3 members)
Mediation
& Conciliation
Committee (3 mem)
Ethics
Committee
(3 members)
Education &
Training Committee
(4 members)
SecretaryTreasurer
Loan
Officer
CashierBookkeeper Storekeeper
Canteen
Manager
ELECTED
APPOINTED
Directional
Management
Operational
Management
Line of Authority
Line of Responsibility
Line of Coordination

24. Authority of the General Assembly
The GA shall be the highest policy
body of the cooperative and shall
such powers as are stated in RA 9520,
the Articles of Cooperation and by-laws
the cooperative (Art. 33, RA 9520).

25. o To determine and approve amendments to the articles of cooperation and
by laws.
o To elect or appoint the members of the BOD, & to remove them for cause;
Decide on election related cases involving the Election Committee or its
members
o To approve development plans of the cooperative.
o The GA may, by a three-fourths (3/4) vote of all its members with voting
rights, present and constituting a quorum, delegate some of its powers to a
smaller body of the cooperative. These powers shall be enumerated under
the bylaws of the cooperative.
o Perform such other functions as may be prescribed in the By-laws and/or
authorized by the General Assembly.
RESPONSIBILITIES OF THE GA

26. Accountable to oneself, other
members and ultimately to the
community
ACCOUNTABILITY OF THE GA

27.  Art. 38. The board of directors shall be responsible for the
Strategic Planning, Direction Setting and Policy Formulation
Activities of the Cooperative.
BOARD OF DIRECTORS

28.  Art. 39, par (3). The members of the Board of
Directors shall not hold any other position directly
involved in the day to day operation and management
of the Coop.
 Art 39, par (4). Any person engaged in a business
similar to that of the Coop or who in any way has a
conflict of interest with it, is disqualified from election
as a Director if said Coop.
BOD LIMITATIONS

29. AUDIT COMMITTEE (AICOM)
Responsibilities include:
 Monitor the adequacy and effectiveness of the cooperative’s
management control system and
 Audit the performance of the cooperatives and various
responsibility centers.
 Review continuously and periodically the books and records
of account to ensure that these are in accordance with the
cooperative principles and generally accepted accounting
practices
 Members are elected by the GA

30. ELECTION COMMITTEE (ELECOM)
Responsibilities include:
 Formulate and recommend election rules and guidelines
and recommended to the General Assembly for approval;
 Implement election rules and guidelines duly approved
by the GA;
 Supervise the conduct, manner and procedure of
election and other election related activities and act on
the changes thereto;
 Members are elected by the GA

31. MEDIATION & CONCILIATION COMMITTEE (MEDCOM)
Responsibilities include:
 Formulate and develop the Conciliation -Mediation
Program and ensure that it is properly implemented;
 Monitor Conciliation-Mediation operations (entry of new
cases, status of pending cases, performance of
Conciliator-Mediators);
 Submit semi-annual reports to the CDA within fifteen
(15) days after the end of every semester;
 Appointed by the BOD

32. ETHICS COMMITTEE
Responsibilities include:
 Develop ethical Norms and Code of Conduct to be
observed by the members, officers and employees
of the cooperative subject to the approval of the
BOD’s and ratification of the GA;
 Disseminate, promote and implement the approved
Code of Conduct and Ethical Norms;
 Monitor compliance with Universally Accepted
Principles of Cooperation, Good Governance and
Good Values and recommend to the BOD measures
to address the gap
 Recommend ethical rules and policy to the BODs;
 Appointed by the BOD

33. OTHER COMMITTEES
 CREDIT COMMITTEE
 EDUCATION & TRAINING COMMITTEE
All appointed by the BOD

34. THE
IPEMPC
Membership & General Credit
Policies

35. MEMBERSHIP POLICY
Regular Membership of this cooperative
is open to the following:
1. Permanent employees
2. Retirees
3. Permanent employees of the IPEMPC.
(Article II, Section 1 of the amended By-Laws of IPEMPC).

36. Associate Membership
shall be open to the following:
1. Plantilla casual personnel of the IPG
2. Elective Officials
3. Co-terminus Personnel of the Iloilo Provincial
Government
4. Permanent and Plantilla Casual Personnel of
Provincial and District Hospital
5. Small farmers/fishermen and entrepreneurs
* Associate Members can become Regular Members after two years
and if they had paid up the P4,000 Capital Share.

37. MEMBERSHIP REQUIREMENTS
1. Membership Application Form
2. Attendance to PMES (Pre-Membership Education
Seminar)
3. Paid the Membership Fee of P200.00
4. Subscribed a minimum of Four Thousand Pesos
(P4,000.00) Share Capital of which at least 25% of the
Subscribed Share or P1,000 shall be paid upon
submission of the application for membership
5. BOD Approval

38. RIGHTS OF A MEMBER
1. Participate and vote in membership meetings (Only Regular
members can vote)
2. Avail of the services of the Coop
3. Seek an elective position
4. Receive interest on investment in the Capital Stock
5. Inspect and examine Books of Accounts, the Minutes Book,
the Share Register and the other records of the Cooperative
during regular office hours

39. DUTIES OF A MEMBER
1. Pay the installment on subscription and other obligations
as they fall due
2. Participate in the capital build-up
3. Patronize its business regularly
4. Participate in its parliamentary affairs
5. Obey the rules and regulations
6. Promote the aims and purposes of the Cooperative, the
success of its business, the welfare of its members and the
cooperative movement as a whole.

40. MIGS and Non-MIGS
MIGS
- No delinquency for more than 90
days
- Has attended the previous
General Assembly
- Has completed payment of CBU
within a year
Non-MIGS
- Delinquent payments for more than
90 days
- Has NOT attended the previous
General Assembly
- Has NOT completed payment of
CBU within a year
Consequence:
-Cannot vote or speak during the General
Assembly

41. GENERAL CREDIT POLICY
Eligibility to borrow
1. Must be a regular employee for at 6 months
2. Must be a permanent government employee of the IPG for
more than 6 months
3. Paid at least P4,000 CBU
4. Minimum net take home pay of P3,000 after deducting all
monthly amortizations, excluding ACA/PERA
5. A Member in Good Standing (MIGs)
6. Not retiring within the payment period
7. Must have a minimum leave credits of 15 days (sick/vacation
or both) except for IPEMPC employees.
8. For plantilla casual turned permanent with leave credits of more
than 15 days, no waiting period required

42. GENERAL CREDIT POLICY
Loanable Amount
Maximun amount of all
outstanding loan shall be 6X
times the Capital Build-up
(P6,000 for every P1,000 CBU)
Special rules applies for
Associate members

43. GENERAL CREDIT POLICY
Terms of Payment
1. All loans will be adjusted based on capacity to pay
until it can be paid in a period of 1 year
2. All loans renewable after 50% of the amount is paid or
after paying 6 monthly amortization
3. Not retiring within the period of loan
4. Shall have minimum of 15 days Sick/Vacation leave
for IPG employees; 5 days for IPEMPC staff

44. GENERAL CREDIT POLICY
Interest and Other Charges
1. CBU retention – 2% of the amount granted shall be
deducted from the loan proceeds to be credited as additional
share capital of the member.
2. Mutual Fund – shall be deducted from the loan based on
the policy of the insurance company.
3. Service Fee – 1% of the amount Granted shall be deducted
from the loan proceeds
4. Notarial Fee – P200 per document or any applicable
amount
5. Surcharge – 3% of unpaid principal due every month based
on the amortization schedule
6. MSO – 0.5% of the amount shall be deducted from the loan
proceeds and updated upon presentation of savings
passbook.

45. GENERAL CREDIT POLICY
Loan Security
The amount of loan shall be fully secured by pledges of
co-maker(s), real estate mortgage, chattel mortgage,
deposits, or a combination of the aforementioned
whichever is applicable and acceptable to the cooperative
Co-Makership
1. Co-Maker should guarantee by assigning all or a portion of his/her
net pay, other deposits and/or real, chattel property and willing to
provide information needed in the evaluation.
2. Only MIGS can act as co-maker.
3. Spouse is disqualified to become co-maker of his/her spouse.
4. Co-makership maybe availed twice.

46. GENERAL CREDIT POLICY
Approval of Loan
1.The Credit Committee en banc shall process, evaluate and
recommend approval of loan application except when the applicant
is a member of the committee, in which case, the application shall
be acted upon by the Board of Directors (BODs) (Art. 111, Sec. 21 (b) of
the By-Laws).
2. The Loan Officer/Credit Committee shall determine the amount
based on the 5 Cs and the credit worthiness of the borrower.
1. Character
2. Capacity to Pay
3. Capital
4. Conditions
5. Collateral / Co-Maker

47. CO-TERMINUS, JOB HIRES,
THOSE UNDER CONTRACT OF SERVICE
Qualifications
• Those who are co-terminus, under contract of service
and job hire employees of the Iloilo Provincial
Government;
• Should have attended pre-membership education
seminars ofthe cooperative;
• Should have paid the membership fee of P200.
Benefits
• Incentive of P200, free T-shirt for attending the General
Assembly
• Can avail loan on all loan windows

48. CO-TERMINUS, JOB HIRES,
THOSE UNDER CONTRACT OF SERVICE
Eligibility To Borrow
• Have reached a total CBU of P10,000;
• CBU monthly contribution should be in accordance with
the General Credit Policy
Loanable Amount
• 80% of the CBU and capacity to pay of the member;
• Refer to the General Credit Policy
Terms and Conditions
• Payable within one year for co-terminus, contract of
service and job hire employees.

49. LOAN WINDOWS
Type of Loan
Max. Loanable
Amount Term Interest Requirements
Livelihood 4x of CBU 1 year 18% per
annum
Gen. Credit Policy applies
With Co-Maker
Consolidated 4x of CBU not
to exceed
P120,000
2 years 12% /
annum
Gen. Credit Policy applies
With Co-Maker
Emergency /
Express Loan
P30,000 .00 1 year 1% per
month
Attach Med. Certificate/ Certificate of Confinement
Non-Emergency
Express Loan
P15,000.00 6 months 1% per
month
Min. Subscribed Capital P1,000
Regular Member at least one month
ATM Loan P24,000.00 12
months
1.75% /
month
Gen. Credit Policy applies
ATM Required
With Co-maker
Benefit Loan Commensurate
of Member’s
Benefits
Upon
Release of
Benefits
1.5% per
month
Gen. Credit Policy applies
For Mid-Year/Year-End, Clothing Allowance and
RATA
ATM Required
Details can be found at www.ipempc.com

50. THE
IPEMPC
Status

51. TOTAL ASSETS
Large Class A - Asset of P100 M up
0
20
40
60
80
100
120
140
160
180
Assets
Millions
2009
2010
2011
2012
2013
Total Assets
₱ 174,065,117.00

52. TOTAL SHARED CAPITAL & NET SURPLUS
0
5
10
15
20
25
30
35
40
45
50
Shared Capital Net Surplus
Millions
2009
2010
2011
2012
2013
Total Paid-Up
Shared Capital
₱ 49,906,103
Net Surplus
₱ 6,443,534

53. TOTAL NUMBER OF MEMBERS
0
200
400
600
800
1000
1200
1400
2010 2011 2012 2013
Associate
Regular
2011 2012 2013
Associate 81 59 68
Regular 1,096 1,141 1,269
Total 1,177 1,284 1,337

54. IPEMPC SERVICES
Lending
Cafeteria
MSO
Airline Ticketing
Scholarship
Program
10 scholars
Community
Service
Health Insurance,
Burial Assistance
Accident Insurance

55. MEMBERS SAVINGS OPERATIONS (MSO)
Total Savings Depositors:1,190
Total Amount: ₱ 3,429,495
Total Time Depositors: 48
Total Amount: ₱ 21,677,660

56. THE COOP PHILOSOPHY

57. UTANG ! • Decision Maker
• Socially Superior
• Culturally Biased
MONEY !NO MONEY
Huya-huya
Kulba- kulba
Duwa – duwa
Self-pity
: He who has the makes the rules
Pay
• Principal
• Interest
• Penalties
• Gratitude

58. COOPERATIVE MEMBER
CAPITAL FORMATION
EDUCATION
GROUP ACTION
NON-COOP MEMBER
NO MONEY
IGNORANCE
INDIVIDUALISM

59. CAPITAL
SERVICES
• Pooled Resources
• Collective Decision-Making
• Mutual Respect
• Economic Freedom
• Political Employment
• Social Equality
• Cultural Transformation
• Spiritual Enlightenment
• Human Dignity

60. COOP PHILOSOPHY
TOTAL HUMAN
DEVELOPMENTSpiritual
Cultural
Social
Political
Economic

61. Income = P 350
Gastos = P 400
UTANG! = P 50
Income = P 350
Gastos = P 325
SAVINGS = P 25
Income = P 350
SAVINGS = P 25
Gastos = P 325
SOURCE OF INCOME
(Employment, Livelihood,
Business, etc)
COOP
Salary / Harvests / Profits
= SAVINGS !
CBU / Deposits
SPENDING HABITS OF FILIPINOS

62. COOP
LOAN
oBanks
oFinancial Institutions
oGovernment
CBU /
Deposits
CREDIT
Officers StaffMember /
Owners
IGPs
Income
Generating
Projects
Policies

63. SELF-HELP - we help people help themselves
SELF-RESPONSIBILITY- we take responsibility for and
answer to our actions
DEMOCRACY – we give our members a say in the way we
run our business
EQUALITY - no matter how much money a member invest
in their share account, they still have one vote
EQUITY - we carry our business in a way that is fair and
unbiased
SOLIDARITY- we share interest and common purposes with
our members and other cooperatives
COOPERATIVE VALUES

64. ETHICAL VALUES
OPENNESS - nobody’s perfect, and we wont hide it when
were not
HONESTY - we are honest about what we do and the way
we do it
SOCIAL RESPONSIBILITY - we encourage people to take
responsibility for their own community and work
together
CARING FOR OTHERS - we regularly fund charities and
local community groups from the profits of our
businesses

65. PRE-MEMBERSHIP EDUCATION
SEMINAR (PMES)
Thank you for coming !!!