1. HOW MUCH IS TOO MUCH?
WHAT DOES IT MEAN AND
HOW DO WE GET IT?
Presentation: Hieu Nguyen Minh
2. MORAL
No man/woman is busy in this world all
365 day.
The sky is not going to fall down if you
take few days LEAVE and meet your
dear ones
OFFICE WORK IS NOT EVERYTHING
IN LIFE and MONY MAKING IS NOT
EVERYTHING IN LIFE
3. WORK-LIFE BALANCE
GOAL
To focus on how to successfully combine work
and personal life, family relationships and leisure
time into a satisfying life.
OBJECTIVES
Assess the current state of balance in your life
Develop strategies for balancing both work and
personal life
Maintain balance once you find it
4. TODAY’S AGENDA
What is Work-Life Balance?
What is your Work-Life Balance?
What are Benefits of Work-Life Balance?
What are effective Prioritizing techniques?
ABC merhod
Covey’s quadrant
Paterno principle
What are the Keys to Work-Life Balance?
5. WORK LIFE BALANCE :-
"We have overstretched our personal boundaries
and forgotten that true happiness comes from
living an authentic life fueled with a sense of
purpose and balance." Dr. Kathleen Hall, from A
Life in Balance
"Happiness depends on how you balance your
life's equations between positive and negative
experiences and attitudes." Kall
" … a self definited, self determined state of well
being that a person can reach, or can set as a
goal, that allows them ta manage effectively
multiple responsibilities at work at home, and in
their community; it supports pysical, emotional,
family, and community health, and does so
withdowt grief, stree or negative impact"
6. WORK-LIFE BALANCE :-
WORK means employment or paid work.
LIFE refers to one's personal lives, experiences
and responsibilities outside and beyond the
workplace.
For many, these include families and, often, the
debate of work life balance is referred to as work
family balance.
WORK-LIFE BALANCE is a broad concept
including proper prioritizing between "work" on
one hand and "life" on the other.
Related, though broader, terms include "lifestyle
balance" and "life balance".
7. WHAT IS YOUR WORK-LIFE
BALANCE?
What would having balance between your work
and personal life look like?
How do you know if your work and personal life
are balanced?
What would it feel like to have a work-life
balance?
8. Satisfaction level chart
Split as a % Satisfaction level
Period Work Life Total 100% >75% >50% <50%
1 60% 40% 100%
2 50% 50% 100%
3 75% 25% 100%
4 25% 75% 100%
Total 210% 190% 400%
Everage 53% 48% 100%
9. How do we know we are out of
balance?
Most of us are trying to juggle a range of activities:
Work and Career
Family Responsibilities
Self Development and Learning
Social and Sporting Activities
Community Involvement
Some get more attention than other, some we let
slip, often regretfully
10. What are the warning signs?
Phisiological(physical)
Heart pounding, muscle tension,
shortness of breath
Dry mount, high blood pressure
Fatigue, insomnia
Weakness, dizziness
Headaches, somach distress
Psychological(emotional)
Depressed, helpless,anxious
Nervous,confused,worried
Bored, negative attiude/thoughts
Unable to concentrate,
suspicious, lethargic
12. WHY? WHY? WHY?
Why do we want a higher Salary?
Why do we want a bigger house?
Why do we want a better job?
Answer
Sense of Achievement
Self Satisfaction
Resultant Joy
14. Benefits Of Work Life Balance
Organization
Measured increase in productivity,
accountability, commitment
Better teamwork and
communication
Improved morale
Less negative organizational stress
Individual
More value and balance in your life
Understanding your best work life
balance
Increased productivity
Better relationship both on and off
the job
Reduced stress
15. The Mathematician’s View
A balanced life is one where spread our energy and
effort-emotional, intellectual, imaginative, spiritual
and physical- between bay areas of important.
16. Work Life Triangle
Work (what we do for career, meet the deadlines, etc.)
Relationships (parents, friends, spouse, children, etc)
Self-Care ( spiritual, physical, intellectual, emotional,
health, wellness, etc)
17. BENEFITS OF WORK/LIFE
BALANCE
AT WORK IN LIFE
Feeling more rested Improving relationships
and energized with family and friends
Working more Better physical and
productively and mental health
getting more Making choices about
accomplished, leading your priorities, rather
to greater career than sacrifices among
success them
More fulfillment from More leisure time to
work spend with loved ones,
or time for yourself
18. The 2 Legs of your COMPANY’s Work Life Balance
Ladder A Complete, Ongoing Corporate Work/Life
Strategy
RECORDS PROFITS WHAT THE
WHAT MY INDIVIDUAL
COMPANY DOES REVENUE DOES FOR
FOR THEMSELVES?
INDIVIDUAL? COMMITMENT
(right leg of
(left leg of ladder) ladder)
CUSTOMER SERVICE
ATTITUDE/MORALE
“Both leg PRODUCTIVITY
are
necessary” RETENTION
RECRUITING
19. The 2 Legs of the INDIVIDUAL’s Work Life Balance
Ladder Driving Performance Though Personal
Accountability &Commitment
BETTER LIFE WHAT CAN I
WHAT MY DO FOR MY
COMPANY BETTER INCOME COMPANY?
DOES FOR ME? (right leg of
(left leg of OPPORTUNITY
ladder)
ladder)
RECOGNITION
SECURITY
“Both leg PRIDE IN JOB
are
necessary” JOB SATISFACTION
ACHIEVEMENT
20. “Life is like riding a bicycle. To keep
your balance you must keep
moving” Albert Einstein
21. How to maintain balance once
you find it?
SETTING PRIORITIES
COVEY’S 4 QUARTER
PATTERNS PRINCIPLE 80/20
DEVELOP WORK LIFE PLAN
22. SETTING PRIORITIES
“It seems like everything is a priority nowadays.”
“I figure out my priorities and then my supervisor
gives me something that’s got to be done now!”
“I know a certain task is important but I only have
15 minutes, so I do something else on my list.”
“I know a certain task is a priority but I just don’t
want to do it.”
“I can put off doing the task I don’t want to do
because when the deadline gets closer, that will
motivate me.”
23. THE ABC METHOD OF
PRIORITIZATION
“To Do” list
A tasks are high priority tasks
B tasks are of secondary priority
C tasks are of the least priority
25. PATERNO PRINCIPLE: 80/20
Theory of predictable imbalance
20% of your efforts produce 80% of results
The key point: most things are not 1/1
26. PATERNO PRINCIPLE: 80/20
Where are you?
You’re in your 80% if you’re:
Engaged in activities that advance your overall
purpose in life
Doing things you have always wanted to do or that
make you feel good about yourself
Working on tasks you don’t like, but you’re doing
them know they related to the bigger picture
Smiling
27. IMPLEMENTATION OF PATERNO
PRINCIPLE: 80/20
Read less. Identify the 20% of the journals you
get that are most valuable.
Keep current. Make yourself aware of new
technological innovations
Remember the basics. Let your ethics and
values guide your decision making, and you’re
bound to end up focusing on your 20%.
28. DEVELOP WORK LIFE PLAN
Identify your current and ongoing roles or
focus areas
Define your strategic objectives in each focus
area
Develop tasks, actions, and communications
(TACS) to support each objective
Implementation Plan
Maintenance
32. THE KEYS TO WORK LIFE BALANCE
KEY 1: PRIORITIZE
KEY 2: LEARN TO SAY NO
KEY 3: LEAVE WORK AT WORK
KEY 4: PRACTICE THE 3-D PRINCIPLE KEY 5:
BE HONEST WITH YOURSELF
KEY 5: BE HONEST WITH YOURSELF
KEY 6 CHOOSE YOUR ATTITUDE
KEY 7 KNOW WHAT YOU WANT
KEY 8 WORK LIFE BALANCE ETHICS
KEY 9 MAINTAINING BALANCE
33. KEY 1: PRIORITIZE
Know what you need to do first, then make a plan
and stick to it.
The process of developing priorities requires you to
make decisions about what you can realistically
achieve in a day, in a week, even a year – and then
accepting the fact that you simply cannot do it all.
Set aside time for the important things that you
know will take time. Then do the hardest thing first.
34. KEY 2: LEARN TO SAY NO
When you set clear boundaries about what you
reasonably can and cannot do, it sends a very strong
message of confidence.
Make a point of seriously considering any request that
comes your way, and double-check your schedule before
taking anything else on.
When it’s too much, don’t be afraid to refuse — you
won’t be doing anyone any good by taking on tasks that
you won’t be able to do well because you’re too
overwhelmed to handle them, or by accepting social
invitations that you’re too stressed out to enjoy.
People with integrity will respect you more, not less, for
standing firm on your beliefs.
35. JUST SAY NO
Why is it so hard?
Most of us have been
taught that “no” is
disrespectful and even
insulting.
We tend to value other
people’s time more highly
than our own.
We have a need to
cooperate and a desire to
be liked.
There are often
unconscious concerns of
being thought of as lazy or
selfish.
36. JUST SAY NO
How do you say it?
“I can’t do it right now, but I can fit it in later.”
“I am not the best qualified person for that job,
how about asking…”
“I just don’t have any room in my schedule for the
next few weeks.”
“I can’t focus on that right now.”
37. JUST SAY NO
How do you say it?
“I have made a commitment to complete my
current project/task ahead of any other.”
“Normally I would say yes, but I’ve had a few
things come up unexpectedly and I have to deal
with those first.”
“I would rather say no than end up doing a
second rate job for you.”
38. KEY 3: LEAVE WORK AT WORK
Don't go gnawing over old bones when you're
trying to relax with family or friends.
Turn off the blackberry if you have to, but make a
conscious effort to keep sacred the time you spend
away from work. This is where you find the
rejuvenation that you need to do good work in the
first place.
If it's that urgent, you'll know about it. If not, trust
yourself to get to it when you get to it.
39. KEY 4: PRACTICE THE 3-D
PRINCIPLE
Do it, Delegate it, Dump it
When you feel overwhelmed, it's a sign that you're
doing too much.
Take an honest look at your to-do list -- how many
of those tasks are “truly” necessary for YOU to do?
Can someone else do some of those jobs for you?
Can you hire help or barter with your friends (or
other professionals) to get some tasks done?
40. KEY 5: BE HONEST WITH YOURSELF
Part of your weekly review — or at least every third
or fourth one — should be to ask yourself “Am I
happy with all this?” And to follow up by looking at
how well you’re doing of balancing everything.
Be honest — this is your life we’re talking about.
If you can’t face the hard questions, all the lifehacks
and organizing won’t mean a thing — you’ll just
slide away.
41. KEY 6: CHOOSE YOU ATTITUDE
Attitude is everything
It will be the determining factor in your success.
It’s your attitude, not your aptitude, that
determines your altitude” –Zig Ziglar
42. KEY 7: KNOW WHAT YOU WANT
Determine your Vision
Present tense - how you actually see, hear, think
and feel when outcome is realized
Emotional payoff – how you will feel when the
outcome is realized
Sensory details – colors, scenes, shapes, sounds,
people
Share your vision statement
Update your vision statement
Develop a “Personal Mission Statement
What purpose do I have in my life?
What values do I want to represent?
What actions am I taking to accomplish my purpose
and adhere to my values?
What am I learning to aid me in pursuing my goals?
43. KEY 8 WORK LIFE BALANCE ETHICS
Live to relax
Love your bed, it is your temple
Relax in day, so that you can sleep at night
Simple say “no”, when required
Don’t do some thing tomorrow, that you can do the
day afterwards!
Work as little as possible. Let the others do what
needs to be done!
Don’t worry, nobody died from doing nothing, but you
could get hurt at work
If you feel like doing work, sit down and wait until that
feeling goes away
Don’t forget: working is healthy! So leave it for the
sick people!
Don’t miss an fun
44. KEY 9 MAINTAINING BALANCE
Here is the secret to Work-Life Balance:
Review
Revisit
Reflect
Adjust
and…
REWARD!!!
45.
46. Job Requirement
Job priority Percent
Perfect 14%
Too Demanding 20%
Have A Lot To Do 43%
Working Too Hard 24%
Job Requirement
Perfect
Too Demanding
Have A Lot To Do
Working Too Hard
47. The Changing Equations
THE MACHINE THE INDUSTRIAL THE NETWORKED
AGE AGE AGE
STRESS HIGH HIGHER HIGHEST
WORK You went to Not only people 24 hour
LIFE OF work are working a workdays split in
BALANCE
Life started work, but also at compartments
only when you home dedicated for life
go home
WORK The men Both men & Both men &
worked & women worked, women worked,
women tended still women still women
the house tended the tended the
house house
48. WORK/LIFE BALANCE
Percentage of employers that have or plan to have flexible hours for
better work/life balance, 2007 an planned 2010-2015
2007 2010-2015
Flexible working hours 67% 81%
Part-time work 64% 72%
Tele-work 30% 61%
Job sharing 27% 54%
Sabbaticals 25% 46%
Compensatory time 24% 40%
Parents’ sabbatical 29% 36%
Employment for spouse/partner(career couple 12% 25%
programs)
Headcount increase(and productivity 12% 19%
decrease)
49. “Our lives are mixture of different
roles.
Most of us are doing the best we
can to find whatever the right
balance is ...
For me, that balance is
family, work, and service ”
50. Work life Balance Conflicts
Diversity Groups are Affected by Work-
Life Balance is Different Ways
Aging workforce
Persons with disabilities
Lone parents
51. RESOURCES:
Bunkley, Nick (March 3, 2008), "Joseph Juran, 103, Pioneer in Quality
Control, Dies", New York Times
Conrad, P.J. (1990). Balancing Home and Career. Skills for Successful Life
Management. Los Altos, CA: Crisp Publications, Inc.
Douglass, Marrill E. (1980). Manage Your Time, Manage Your Work, Manage
Yourself. NY:Amacom.
First Things First
(book):http://en.wikipedia.org/wiki/First_Things_First_%28book%29
Harvard business review on work and life balance. (2000). A Harvard business
Review paperback.
Hawks, M. (2008). Life-Work Balance. Chicago: Association of College and
Research Libraries.
Keys To Work-Life Balance:http://www.annmehl.com/blog/post.cfm/keys-to-
work-life-balance
Lewis, S. (2005). Work-Life balance: case studies of organizational change.
England: John Wiley and Sons Ltd.
McGee-Cooper, A. (1989). You don’t have to go home from work exhausted!.
NY: Bantam Books.
McGee-Cooper, A. (1994). Time Management for Unmanageable people. NY:
Bantam Books.
52. RESOURCES:
Prioritize with the Pareto Principle: http://www.effective-time-
management-strategies.com/pareto-principle.html
Quotes on Work and Life Balance:
http://www.wow4u.com/quoteslifebalance/index.html
Reviewing Covey’s 4 Quadrants:http://www.keenerliving.com/reviewing-
coveys-4-quadrants
Smith, H.W. (1994). The 10 Natural Laws of Successful Time and Life
Management. Proven Strategies for Increased Productivity and Inner
Peace. NY: A Time Warner Company.
Stephen R. Covey (1989). The Seven Habits of Highly Effective People.
Understanding the Pareto Principle (The 80/20 Rule):
http://www.pearltrees.com/#/N-u=1_174190&N-p=16495816&N-
f=1_1824910&N-fa=1823296&N-pw=1&N-s=1_1824910&N-play=1
Wallen, J.(2002). Balancing work and family: the role of the workplace.
Boston, MA: Allyn and Bacon.
Work / family-life balance:http://www.dk2.com.au/work%20life/index.htm
Work Life Balance: A Simple Starter Exercise to Begin Your Process of
Change:http://www.holistic-healing-central.com/work-life-balance.html
Work–life
balance:http://en.wikipedia.org/wiki/Work%E2%80%93life_balance
Your mission and vision are just the beginning to finding balance…they play an integral role in the development of a work life plan. Today we want to begin to create a customized work-life plan for each of you. Notice I said BEGIN! We only have one hour to complete this workshop…in that hour you will not be able to complete the plan for some people it will take hours, while for others it may take weeks. Today we will discuss what a work-life plan would look like its components etc…but we will not have time for each of you to give it enough thought to complete it. This is where the hard work starts!Creating this plan is all about Self-Discovery. I am hoping that you get a few A-HA moments today but real self discovery can’t happen in one hour. The value you get from this plan will only be determined by the amount of work and thought you put into it.Ask yourself what is your “push-back” (excuses why you can’t/won’t to address an area)According to Erica Chick in the August 2004 issue of Infoline there are 5 components to a work-life planFocus areas: These represent roles or functions within your life and can be personal or professional in nature. Each focus area is comprised of activities that support the focus area. We will define this more in the next moment.Strategic Objectives: For each focus area there are numerous goals. You need to prioritize these in order of what is most important to youTasks, actions, communications: This component consists of the tactical steps or activities required to successfully achieve a particular strategic objective or goalImplementation: This is a schedule that defines a realistic timeline and approach for translating your vision into a realityMaintenance: This component relates to the ON GOING evaluation and modification of your work life plan.Let’s break these components down and review them one at a time.
If your first thought was “Its not possible to find a balance, you have to choose one over the other”…you are correct. You will NEVER find the balance. If you BELIEVE that it is possible. It is POSSIBLE. As we go through the keys today, you will notice that in fact we WILL have to make difficult choices between work and life and it is precisely THOSE choices that will determine how balanced you feel. So finding the balance is possible but perfection is not. Remember, ultimately there is no such thing as perfection. If it is perfect then everyone would see the solution as being perfect. However what is perfect for you may NOT be viewed as perfect for others…therefore it really does not exist. We have to stop chasing after something that is not there. We are looking for BALANCE NOT PERFECTION!Balance meaning not “longing” for something....if not longing, not out of balance!
Now that we have chosen our attitude…the next step is to understand what you want out of your personal life and professional life. We do this by taking time to understand what our personal vison and mission are for our life. Work and Home do not exist independently so we must focus our vision and mission statement on both work and life!In order to determine your vision you must consider every wish or aspiration you have ever had. Think about what you have dreamed of achieving both personally and professionally. At this stage you must brainstorm and that means… Be open to ANY idea or ANY option. Don’t allow past experience to cloud your thoughts.Once you determine your vision you must develop your mission statement that will guide you on your journey. These two things are the START of developing a work life plan.A vision statement is a vivid statement that helps you create a mental picture of your target.As you begin creating your vision statement, remember the more specific and detailed your vision is, the easier it will be to accomplish it. You want to design it so that it describes the very best possible outcome…”stretch” expectations and aspirations, get out of your comfort zone….go for that dream! The vision statement is designed to inspire, energize, motivate, and stimulate your creativity. “You don’t get a million dollar idea from a ten dollar vision” (timethoughts).Rermember it can include both your personal and professional dreams.Create a powerful phrase that summarizes and captures the essence of your vision – a simple phrase that will trigger the vision in your mind, and the mind of others with whom you choose to share it….i.e.,Microsoft’s vision “A personal computer in every home running Microsoft software”….maybe not complete yet, but have they failed?Albert Einstein said “Imagination is more powerful than knowledge”So remember the purpose of your vision statement is to look at what’s POSSIBLE!!!Now, let’s look at the mission statement…and by the way, these two documents complement each otherLets start by talking about vision first…Your mission statement is a description of what you want to focus on and accomplish, and serve as a way to focus your energy, actions, decisions, behaviors towards what’s most important to you.In developing your mission statement, you have to ask yourself these questions….(slide)Your personal mission statement should prioritize your goals and shape your plan. This mission statement should encapsulate what is of utmost importance to you and what inspires you. While the best mission statements seem to be 3-5 sentences long, are pretty simple, clear, and brief, it can be as long as it needs to be. Remember that this is a living document and as our lives change…so too will our Personal Mission Statement.p. 12 of your handout gives you additional questions to address, broken down in to specific areas, that will help you come up with your mission statement. You can use these in other sections of this plan also as you will see.When I click the mouse you will see an example of a Personal Mission Statement. DO NOT…I repeat DO NOT just look at the example and say… “oh that sounds good I will just use this one”!!! You are NOT helping yourself. You MUST develop your own.
Last but certainly not least…our final key is finding ways to Maintain our balance.At this point you may be thinking…this is too difficult, too time consuming…if that is going through your mind…STOP go back to Key #1 and remember that if you want things to remain they way they are…you do not have to do anything, but if you want them to change…you must do something to make it change.Lets get back to Maintaining…You need to remember that these documents we have created are NOT written in stone. We don’t have to do that anymore since they created pens and paper. You will need to keep these documents ALIVE!!! All these documents we talked about are LIVING DOCUMENTS and require that you revisit them periodically. Some may need to revisit these documents weekly, others…monthly, it will be different for each of you.Set aside time to review goals, revisit the time line, reflect on TACS, adjust as necessary…maybe time lines, # of activities in TACs, etc….and remember to REWARD yourself for doing the work to maintain work life balance.Review Mission statement every day...put on mirror to read every day; if offered opportunities ask if it fits with your mission statement...if not, say no if you can.